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Procurement Officer USAID Project Jobs - Youth Alive Uganda


Job Title:    Procurement Officer

Organization:  Youth Alive Uganda

Project Funding Source: United States Agency for International Development (USAID)

Duty Station: Kampala, Uganda

Reports to: Finance and Compliance Manager


About US:

Youth Alive Uganda is the leader in innovative children, adolescents and youth integrated development programming since 1993. Youth Alive Uganda is a registered youth led and children/youth focused NGO that implements children and youth integrated development programs across the country in four thematic areas; Health, Livelihood, Education, Human rights and skills Development and Mentorship.


About USAID Project:

Youth Alive Uganda is an Implementing Partner on the five-year, USAID-funded Integrated Child and Youth Development (ICYD) Activity in partnership with World Education Bantwana Initiative and Education Development Centre. The goal of (ICYD) Activity is for Ugandan children and youth, especially the most vulnerable, to receive the support and services necessary to lead resilient, healthy, and productive lives. The USAID ICYD activity aims to improve learning outcomes, advance HIV epidemic control in Uganda and ensure that children and youth have the opportunity to lead resilient, healthy and productive lives. The USAID ICYD Activity will deliver critical HIV/GBV/violence prevention and response services to children and youth and their families in communities, clinics, and schools.


Job Summary:  The Procurement Officer will manage project procurement and ensure compliance with USAID regulations and Youth Alive policy and procedures in support of project activities at the ICYD project offices. Duties will include the supervision of the day-to-day procurement functions. S/he will maintain a procurement process that is transparent, responsive and efficient in delivering goods and services on-time and within budget. The Senior Procurement Manager will supervise a procurement assistant and report to the Operations Director. This is a full-time position based in Kampala, Uganda


Key Duties and Responsibilities:  

·        In coordination with the Finance and Compliance Manager, ensure that procurement practices are in compliance with the project’s Policy and Procedures Manual and USAID rules and regulations;

·        Manage the overall day-to-day procurement process.

·        Prepare requests for quotations and proposals, conduct bid evaluation, prepare price analysis, and conduct due diligence (reference checks and site visits) and draft purchase orders in support of the procurement of goods and services for the project;

·        Assist in preparing the annual procurement plan with support from the project teamf

·        Work closely with the project technical teams and provide procurement guidance and assistance to trainings, events and activities that will require the rental of venues or hotels, catering services, transportation services and procurement of stationery and supplies;

·        Manage a procurement filing system and ensure that the minimum documentation referenced in the procurement threshold table is in each procurement file;

·        Ensure that all vendors meet the terms and conditions of the purchase order/contract through active contract management. This includes written communication with the vendor to ensure on-time delivery, and that goods and services meet the specifications and are of the quality and quantity requested;

·        Review invoice payments from vendors and compare to the terms of the purchase order or contract to ensure vendor invoices are accurate before submitting for payment;

·        Coordinate market research in Uganda to verify availability and pricing for goods and services required by the project;

·        Support project budget revisions by providing estimated pricing for goods and services; and


Qualifications, Skills and Experience:

·        The applicant for the Youth Alive Procurement Officer must hold a Bachelor’s degree in a field relevant to procurement, Business Administration, Accounting, or another related field. A professional qualification in procurement management is an added advantage

·        At least three years of procurement experience in Uganda including with USAID funded programs;

·        Experience in competitive procurement of goods and services required (experience in the administration of subcontracts and purchase orders strongly preferred);

·        Knowledge or drafting and tracking an annual procurement plan;

·        Proven experience in maintaining a file system for procurements and ensure that the minimum documentation referenced in the procurement threshold is in each procurement file and fully compliant to USAID regulations;

·        Detail-oriented and organized;

·        Experience using computers and software at work and proficiency with MS Word and MS Excel is desired;

·        Ability to work hands-on, independently, and within team in difficult work environment;

·        Willingness to travel frequently to provinces and districts covered by the project.


How to Apply:

All interested candidates should send their application letters and resumes (no academic documents) in a SINGLE PDF DOCUMENT to The subject of the email should contain job title and name of the candidate.


Note: Hand delivered applications will not be considered.


Deadline: 29th October 2020 by 05:00pm Ugandan time


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