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Job Title:    Procurement and Logistics
Officer

Organization:  Multi Community Based Development
Initiative (MUCOBADI)

Duty Station:  Uganda

Reports to: Procurement & Logistics Manager

 

About US:

Multi Community Based Development Initiative (MUCOBADI) a local NGO
founded in 2000 by Community Development Volunteers to bring development, but in
particular to support people living with HIV to be productive. MUCOBADI is
registered as a Non-Government Organization (S.5914/7569) and is incorporated
as a company limited by Guarantee.

 

About Project:

MUCOBADI is an Implementing Partner of the USAID/Improving Care and
Resilience for Children and Youth Activity (USAID/ICARE) in East Central Uganda
whose goal is to prevent new HIV infections and reduce vulnerability among OVC
and Adolescent Girls and Young Women. The expected results for the project
include; Strengthened and sustained identification, retention and viral suppression
of children and adolescents with HIV, along with caregivers, Improved health
and prospects and reduced risk of violence and HIV for highly vulnerable
adolescents and Strengthened prevention and response to violence against
children and youth.

 

Job Summary:  Reporting
to the Procurement and Logistics Manager, the officer will coordinate the
documentation, logistics and budget implementation. He/she will coordinate
procurement, delivery, storage and distribution of goods and services as well
as fleet.

 

Key Duties and Responsibilities:  

Procurement roles:

·       
Coordinate
and implement the consolidated annual procurement plans and ensure user
departments adhere to it in line with approved budgets

·       
Ensure
user departments adhere to procurement plans in line with budgets

·       
Participate
in the receipt, opening and evaluation of quotations, tenders or proposals for
goods, services or works.

·       
Prepare
supplier’s contracts and purchase orders and submit for approval

·       
Ensure
timely efficient and effective procurement of goods, services and works, while
strictly adhering to the procurement policy

·       
Establish
in liaison with relevant departments and end-users, quality specifications of
goods and services required by MUCOBADI

·       
Coordinate
the annual supplier pre-qualification exercise

·       
Coordinate
the disposal of obsolete and disposable items with authorization from
management

·       
Be
Secretary to the Procurement committee and ensure proper documents management
of all procurement committee records.

·       
Collate
and present procurement documentation to the Procurement Committee for
adjudication and award.

·       
Maintain
files and records for all procurement processes, tenders, procurement
evaluations, contracts, purchase orders and all correspondences relating to the
procurements

·       
Prepare
and submit procurement documents, contract and LPOs for payment.

Logistics Roles and Responsibilities:

·       
Carry
out and develop administrative systems, logistics and records management

·       
Regularly
analyze and coordinate logistical requirements for the organization

·       
Ensure
security and good use of organization assets by ensuring the use of control
tools like Vehicle/motorcycle logbooks and report to Finance and Admin Manager

·       
Maintain
database of vehicles/motorcycle mileage and provide accurate, complete and
monthly reports

·       
Monitor
maintenance and repair of office facilities, assets, vehicles/motorcycles,
including preventive maintenance and maintain agreements with competent service
providers.

·       
Ensure
that all MUCOBADI assets and equipment have Insurance cover.

·       
File all
the contract documents (Tenancy agreements, transport agreements, insurance
covers) as well as service level agreements with vendors.

·       
Ensure
that MUCOBADI stores of all logistical items including stationery are well
maintained.

·       
Support
in the preparation of timely monthly, quarterly and annual procurement and
logistics reports.

·       
Perform
any other duties assigned to you by your supervisors.

 

Qualifications, Skills and Experience:

·       
The
applicant must hold a B.A. required or equivalent combination of education and
relevant work experience. Professional certification and membership to a
reputable procurement and supplies body is highly desirable.

·       
At least
two years of project procurement management experience, preferably in a
health-related project, and including service procurements.

·       
Thorough
knowledge of USAID and its contractual, procurement and reporting requirements
required.

·       
Demonstrated
ability to work both independently and within a team, assess priorities, and
manage multiple activities with attention to detail, meeting tight deadlines
under pressure.

·       
Excellent
problem-solving capacity, with demonstrated ability for considerable analysis
and sound judgment to find solutions in a complex environment with shifting and
competing priorities.

·       
Excellent
cross-cultural communication (both oral and written) and interpersonal skills demonstrated
by ability to interact professionally with culturally and linguistically
diverse staff, stakeholders, clients and consultants.

·       
Advanced
Computer skills including proficiency in Microsoft Office programs (Excel
spreadsheets, word processing, power point, and electronic mail).

 

How to Apply:

All suitably qualified and interested persons should send their
application letters and CV indicating three referees via email to:
hr@mucobadi.org.

 

Deadline: 19th October 2020
by 5.00pm

 

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