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Finance Assistant NGO Job Opportunities - Humanity & Inclusion (Handicap International Federation)


Job Title:    Finance Assistant

Organization:  Humanity & Inclusion (Handicap International Federation)

Duty Station:  Kampala, Uganda

Basic Salary: UGX 1,319,623 /=

Reports to: Country Finance Officer


About US:

Handicap International Federation (operating under the name Humanity & Inclusion) is an independent and impartial aid and development organisation working in situations of poverty and exclusion, conflict and disaster. We work alongside disabled and vulnerable people to help meet their essential needs, improve their living conditions and promote respect for their dignity and fundamental rights.


Job Summary:  The Finance Assistant will handle the daily management of the mission's cash flow, ensuring compliance with the expenditure commitment procedure.


Key Duties and Responsibilities:  The responsibilities will be but not limited to:

Managing the mission's cash box in the field office

·        Advise the programme team on compliance with cash flow procedures when required.

·        Archive cash-flow documents.

·        Ensure the cash box's security at all times (keeping the box locked and in a safe place when not in use for withdrawing or receiving cash).

·        Receive, prepare and check substantiating accounts vouchers and payment/reimbursement documents before payment.

·        Handle cash withdrawals and receipts during the cash box's opening hours.

·        Prepare cheques and transfer orders when needed for payments and ensure their timely signature.

·        Manage cash advances (delivery and justification).

·        Fill in the log books for the cash box, safes and banks after every movement/transaction and conduct daily reconciliations between log books and balances.

·        Ensure cash availability in the cash box and the bank.

·        Alert his/her line manager if a further cash supply is needed.

·        Set up monthly cash box inventories with his/her line manager.

·        Assist with monthly bank reconciliations.

·        Ensure compliance with the regulations on payments (expense commitment procedure).

Manage the necessary work entailed in closing the accounts within the timeframes fixed and in compliance with HI's procedure

·        Supports in organising and dispatching of the monthly accounts to capital office (soft and hard versions) in compliance with the procedure set up.

·        Update the accounting database/excel sheet / Navision Journals on a regular basis.

·        Submit the notes explaining any issues and correct the errors identified by the finance Officer and program accountant.

Filing and archiving the mission's substantiating documents

·        File supporting documents in compliance with the requirements of the mission's donors, legislation and HI procedures.

·        Take regular copies of and archive supporting documents in compliance with the mission's donors' requirements.

·        File the mission's cash flow documents both hard and soft copies on a regular basis.

·        Support in the preparation of the Monthly File related to Audit of the donor

Respect HI identity, rules and policies

·        Know, understand, apply and respect HI code of conduct and ethics, HI mandate and values, HI rules and operating procedure, HI policies (child protection policy, policy and mechanism for the prevention of and fight against bribery, the protection of beneficiaries from sexual exploitation and abuse policy) and make sure they are known, understood, applied and respected by its team

·        Know, understand, apply and respect HI security rules and make sure they are known, understood and applied by her/his team.


Qualifications, Skills and Experience:

·        The ideal candidate for the Humanity & Inclusion Finance Assistant job must hold a University degree in Finance, Accounting or Economics;

·        One year of experience in a similar position;

·        Professional qualification as a CMA/CPA is an added advantage

·        Previous experience with an NGO;



·        Knowledge of financial accounting procedures and principles;

·        Knowledge of expenditures Commitment procedure

·        Cash flow management (cash box and bank accounts)

·        Financial filing and archiving


Computer Skills

·        Advanced MS Excel skills;

·        Familiar with MS Office (Word, Excel) and internet;


Personal qualities

·        Time management skills;

·        Strong ethics, with an ability to manage confidential data;

·        Ability to work under high pressure;

·        Good coordination skills;



Starting Date: 11th January 2021

Length of contract: 1-year Contract Renewable

Basic Salary: UGX 1,319,623



·        Humanity and Inclusion is an Equal Opportunity Employer, we encourage females and persons with disabilities to apply to become a part of our organization.

·        HI staff must adhere to the values and principles outlined in the Code of Conduct. In accordance with these values.

·        HI operates and enforces policies on Beneficiary Protection from Sexual Exploitation and Abuse, Child Safeguarding, Anti-fraud, bribery, and corruption.

·        HI does not solicit funds in exchange for employment opportunities.


How to Apply:

If you feel you meet the requirements, please send an updated CV (3 pages max, including three professional referees current and/or past line managers) with a cover letter as One Document to HR department at indicating the position applied for “Application for Finance Assistant.” Any efforts to influence the recruitment process will lead to automatic disqualification.


Deadline: Tuesday 10th November 2020 by 5:00pm


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