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Job Title:        Supply
Associate (High School UN Jobs)

Organisation: United
Nations High Commissioner for Refugees (UNHCR)

Duty Station: Kampala,
Uganda

Vacancy Notice: Internal/ External Vacancy Notice no. 014/2020

Position Number: 10033681

Position Grade: GS-6

About US:

The Office of the
United Nations High Commissioner for Refugees was established on December 14,
1950 by the United Nations General Assembly. UNHCR’s mandate under the Statute
of the Office of the United Nations High Commissioner for Refugees is to lead
and co-ordinate action for international protection to refugees; seek permanent
solutions for the problems of refugees and safeguard refugee rights and
well-being. UNHCR has an additional mandate concerning issues of statelessness,
as it is given a designated role under Article 11 of the 1961 Convention on the
Reduction of Statelessness.

Job Summary:  The Supply Associate manages and supports all activities pertaining
to the supply chain function including planning, sourcing, transport shipping,
customs clearance and warehousing management in the operation.

The incumbent is
supervised by a Senior Officer who defines general work objectives and provides
necessary advice and guidance. The incumbent may supervise some staff in the
office. The incumbent maintains regular contact on a working level on routine
issues with other UNHCR offices, UN agencies, NGOs, government partners and
commercial contractors in the area to facilitate the operation. The incumbent
directly supervises general service staff in the office, and reports to the
(Associate/Assistant) Supply Officer. The duty of the incumbent is to support
and monitor the management of material resources within the geographical area
covered by the office while exercising efficiency in the use of those resources

Key Duties and Responsibilities:  

Strategy

• Prepare plans for delivery of relief items according to operational
  needs.
• Apply UNHCR’s procurement strategy when planning for purchase of
  important commodities and services.

Operational Support

• Ensure timely customs clearance of consignments.
• Manage storage of goods according to “best practices” and
  UNHCR rules and regulations; maintain an efficient system for the release,
  distribution and redeployment of goods.
• Coordinate transportation and distribution of relief items.
• Coordinate activities of implementing partners and/or contractors performing
  supply related activities and ensure that they understand and adhere to
  relevant UNHCR rules and procedures.
• Maintain accurate and comprehensive records on logistical activities
  and provide timely reports and updates both periodically and on request.

Infrastructure Support

• Evaluate purchase requisitions to ensure that specifications,
  delivery dates and all other requirements are in order.
• Draft and dispatch quotation requests and/or tenders and assist in
  the evaluation of offers and draft bid-tabulations, prepare proposals for
  award of contracts to the Committee on Contracts.
• Prepare Purchase Orders and send confirmations, requests for
  inspection and other correspondence, and monitor the manufacture/transport
  of ordered goods to ensure timely delivery
• Provide guidance and advice on UNHCR procurement policies and
  procedures to support and assist requesting sections.
• Implement effective asset and fleet management that regularly
  monitors the asset/fleet pool, saves cost and safeguards the investment of
  the organisation including receipt, inspection, registration & marking
  of new Property, Plant and Equipment (PPE), organisation of the physical
  verification of PPE, ensure that PPE agreements are properly issued and
  signed, and preparation of disposal forms and cases for the Asset
  Management Board, and organise the disposal of PPE according to Asset
  Management Board decisions.
• Provide asset management reports, customised reports, and gathers
  information on all assets and provides in-depth reports periodically and
  when requested

Business Support

• Monitor the quality and accuracy of supply chain related data in
  relevant business systems. Compile and analyse statistical information,
  identify trends and developments in supply chain related matters that will
  assist in decision making.
• Disseminate and promote UNHCR’s global policies, standards and
  guidance on supply chain management.
• Any other responsibility deemed necessary or as delegated by the
  Supervisor in order to meet the level of service required by the organisation.

Qualifications, Skills and Experience:

• The ideal candidate for the United Nations UNHCR Supply Associate
  job placement should have completed High school diploma. Required.
• Additional training/certificate in Trade, Business Administration,
  Economics, Marketing or a related field is required.
• At least six years of previous relevant job experience is required.
• Knowledge of English is required
• Completion of UNHCR learning programmes or specific training
  relevant to functions of the position such as the Supply Chain Learning
  Programme (SCLP) is desirable
• Other UN procurement and logistics training – such as IAPSO and UNPD
  is desirable
• Knowledge and working experience of PeopleSoft/MSRP Supply Chain
  applications is desirable.
• Analytical Thinking
• Planning and Organizing

How to Apply:

All interested
Ugandan nationals who wish to join the United Nations High Commissioner for
Refugees (UNHCR) in the aforementioned capacity are encouraged to click on the
link below and follow the application instructions after reviewing the job
details.

Click Here

Deadline: 21^st September 2020

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