The Ugandan Jobline

Job Title:    Operations Manager Kampala
(Re-advertised)

Organization: Mercy
Corps

Duty Station:
Kampala, Uganda

Reports to: Operations
Director

About US:

Mercy Corps has been
present in Uganda since 2006, focusing its interventions on economic and
agricultural development, maternal child health and nutrition, governance,
conflict management and humanitarian response. In 2017, Mercy Corps had an
impact on almost 1 million beneficiaries in Uganda through our work focusing on
building resilience and enabling economic growth, improving opportunities to
attain better health and nutrition, and improving governance and conflict
management. Common themes include community engagement, inclusive development,
gender, and working in partnership with local government, the private sector
and civil society actors.

Job Summary:  The Operations Manager provides general
management and leadership for all program support functions at the country
office level including operations and security. The Operations Manager
proactively and informatively communicates and coordinates the program support
functions with Mercy Corps staff in program implementation area managed from
Kampala. S/he will be responsible for all aspects of operations: procurement,
logistics, administration and security in Kampala. This position requires about
20% travel to the field offices.

Key Duties and Responsibilities: 

Strategy &
Vision

• Recognize opportunities for innovative action and create an
  environment where alternative viewpoints are welcomed.
• Set direction of program support department by prioritizing and
  organizing actions & resources to achieve objectives and contribute to
  countrywide strategy development.
• Work with the Operations Director and senior management team to
  support the growth of the program portfolio, formulate strategies and
  plans.
• Develop and organize activities to secure resources for programs and
  convince stakeholders to provide support.

Representation

• Interface with government and non-government stakeholders
  responsible for coordinating all supply shipments via the appropriate
  approval processes.
• Maintain productive relationships with all government, ministries,
  other stakeholders, vendors, suppliers, etc.

Team Management

• Develop the capacity of the team and assist with continued
  development of a career path for operations staff.
• Facilitate operations aspects of program planning, and upcoming
  operations resources needs, especially procurements.
• Work with all Mercy Corps staff to ensure smooth introduction and
  adoption of operational systems.
• Assist teams in understanding their roles and responsibilities in
  terms of interaction with operations.
• Be responsible for full and proper implementation of Mercy Corps
  systems of management, compliance and control as described in Mercy Corps
  field manuals.
• Work with finance compliance to detect and mitigate fraud, conflict
  of interest and legal ramifications of Mercy Corps activities.

Operations –
Procurement and Logistics

• Ensure that procurement is completed, documented, and delivered to
  end-user in a timely manner, ensuring that items procured meet the specifications
  of the end-user while adhering to donor and Mercy Corps procurement
  guidelines.
• Chair tender openings as required.
• Establish and maintain pipeline of supplies, overseeing the
  logistical aspects of the operation; oversee goods/commodity storage and
  movements as needed.
• Supervise the fleet management team and ensure systems to track
  maintenance, fuel usage and vehicle scheduling.
• Liaise with finance to ensure compliance and payment schedules;
  maintain service contracts.
• Coordinate logistics (non-program) aspects of material aid projects
  and associated shipments; manage importation and customs clearance
  elements. Oversee equipment registration, licensing and insurance, etc.
• Maintain inventory records of materials and materials flow; oversee
  tracking of all assets.
• Coordinate with Kampala and field offices on travel and logistics
  support as required.

Operations –
Administration

• Ensure administrative systems are in place and implemented as
  described in the Field Administration Manual.
• Oversee set-up and development of Mercy Corps offices including
  drafting and reviewing contracts for office and housing space, leasehold
  improvements, IT.
• Develop and periodically review country or field office specific
  policies and communicate them to teams.
• Oversee database and file management for administration,
  procurement, logistics resources documents.
• Ensure all aspects of asset management including maintenance of
  asset register and investigation of missing assets.
• Oversee facility management, including housing and office leases;
  ensure that security standards are maintained at all premises.
• Ensure that Mercy Corps contracts and business
  transactions/relationships are transparent and in compliance with Ugandan
  law and Mercy Corps/donor policies.
• Support program start-up through the administration of support teams
  across various field locations.
• Create and maintain operations systems to ensure effective and
  transparent use of financial resources for timely and informative
  reporting in line with donor and Mercy Corps policies and procedures.

Finance &
Compliance Management: Ensure
compliance with donor and Mercy Corps regulations.

Security

• Ensure compliance with security procedures and policies as
  determined by country
• Proactively ensure that team members operate in a secure environment
  and are aware of policies.

Qualifications, Skills and Experience: 

• The applicant for the Mercy Corps Operations Manager Kampala job
  placement must hold a Bachelor’s Degree in Business Administration,
  Procurement and Logistics Management or a closely related field.
• A post graduate qualification in the above disciplines is highly
  desirable. A professional qualification such as CIPS is an added
  advantage.
• At least 5+ years of relevant management experience with 2+ years of
  supervisory experience
• Sound understanding procurement, administration, and logistics
  management systems.
• Commitment to capacity building and team coordination.
• Experience working INGOs or businesses in operational functions
• Good organizational and management skills and the ability to
  anticipate project needs.
• Proven ability to work cooperatively with others in a team
  environment, and in a diverse group of national and international staff.
• Must be able to advise staff on program and office activities and
  security issues.
• Demonstrated proficiency with the MS Office software (i.e., Word,
  Excel, PowerPoint) is required.
• Fluent in both written and spoken English

How to Apply:

All suitably
qualified candidates are encouraged to apply online at the link below

Click
Here

Deadline: 30^th September 2020

For more of the
latest jobs, please visit https://www.theugandanjobline.com
or find us on our facebook page https://www.facebook.com/UgandanJobline

Related Jobs