Head of Corporate Services Employment Opportunity – Nile Basin Initiative (NBI)

Job Title:        Head of Corporate Services

Organization: Nile Basin Initiative (NBI)

Duty Station: Entebbe, Uganda

Reports to:
Executive Director

About US:

The Nile Basin Initiative (NBI) is an intergovernmental
partnership of 10 Nile Basin countries, namely Burundi, DR Congo, Egypt,
Ethiopia, Kenya, Rwanda, South Sudan, The Sudan, Tanzania and Uganda. Eritrea
participates as an observer. For the first time in the Basin’s history, an
all-inclusive basin-wide institution was established, on 22nd February, 1999,
to provide a forum for consultation and coordination among the Basin States for
the sustainable management and development of the shared Nile Basin water and
related resources for win-win benefits.

Job Summary:  The Head of Corporate Services will provide
the secretariat and operational programs with modern and highly efficient
financial resources management services, oversee ICT, Communication, legal,
administrative and logistical support and devise modern resource mobilization
mechanisms to ensure financial sustainability of the institution. Specifically,
Provide leadership and strategic forward-looking of both financial management
and administrative approaches to the Basin, strengthen and manage the corporate
services to achieve integrated strategic planning and management, -, monitoring
and evaluation and performance reporting supported by a suite of corporate
services, policies and procedures.

In addition, the position provides sound management and
constructive leadership to the delivery of full range of high-quality,
responsive corporate services for Nile-SEC including strategic human resource
management, procurement services, and office administration, outsourced
corporate legal services, as well as obtaining and managing appropriate
financing and the business of the institutions to enable the Basin to grow and
effectively carry out its mandate.

Key Duties and Responsibilities:  

 Strategic Financial planning,
allocation and execution of the plan while exercising financial controls

·       
Offer investment and financial decisions options
beneficial to development and growth of NBI

·       
Prepare regular internal and external reports on
NBI operations in general and specifically progress in implementation of the
NBI Financing Strategy; human resources potential optimization , assets
management, audit and resource mobilization efforts

·       
Provide sound Financial Management Service and
reporting to Management, Governance and Development Partners.

·       
Offer Human Resources management services to
Nile-SEC

·       
Provide logistical support to Nile-SEC
programmes and stakeholders

·       
Oversee the ICT function to Nile-SEC and
Stakeholders

·       
Identify, prevent and mitigate against risk so
as to minimize negative impact on Nile-SEC

·       
Coordinate provision of legal services to
Nile-SEC

·       
Provide procurement support to all program
implementation as per NBI and respective procurement rules

·       
Nile-SEC Financial Sustainability

·       
Implement and monitor progress in implementation
of NBI Financing Strategy

·       
Provide support to Resource Mobilization
Activities

·       
Ensure Compliance with set policies, rules,
regulations and procedures

·       
Participate and actively contribute in SMT
meetings where policy issues are discussed

·       
Assess and manage risks, and build financial
reserves

·       
Develop and maintain strong relationships with
staff, NBI member states/governance and donors

·       
Explore and obtain range of types of funding
opportunities to mobilize resources for Nile-SEC

·       
Work closely with relevant senior staff of ENTRO
and NELSAP-CU in resource mobilization for NBI

Financial Management & Reporting

·       
Oversee all aspects of financial resources
management, and ensure reliability and integrity of financial management
information, systems and reports

·       
Ensure that overall systems and routines are in
place to secure accurate and timely processing of financial information,
(including manuals, detailed work instructions, as well as NBIs accounting software).
Ensures that NBI’s internal control system is properly functioning.

·       
Provide effective monitoring and analysis of the
Secretariat overall financial transactions, through certification of
availability of funds for all projects and programs and administrative
expenditures.

·       
Ensure treasury management in accordance with
NBI and development partners’ requirements.

·       
Administer grants made by development partners
to the NBI Secretariat, including adequate cash flow, reporting and compliance
with donor requirements.

·       
Provide adequate financial analysis and controls
of projects and programs activities to the Divisions and the programs.

·       
Prepare the Operating Expense Budget approval,
oversees and controls the implementation of the same.

·       
Hold budget responsibility for all
administrative projects related to personnel and administration.

·       
Initiate and supervise the annual audit of NBI
accounts by an independent auditor. Ensures that adequate measures are taking
to respond to the auditor’s management letter. Coordinates all other external
audits.

·       
Oversee production of Statutory Annual Financial
Statements (Accounts)

·       
Oversee consolidation of NBI Accounts (for
Annual Performance Report)

·       
Report on areas of jurisdiction to Management ,
Governance and Donor and offer Financial Advisories to the Executive Director;

·       
Take a lead role in development of the NBI
financial management roadmap and lead its implementation in both short and
longer term aspects

·       
Lead a team of financial management services
staff providing first class financial management, fund management, accounting
and financial reporting services to NBI in an accurate, timely and customer
–focused manner;

·       
Contribute to the development of resource
mobilisation strategies associated with the development investment. Liaise with
ministries of finance and other relevant bodies as required;

Strategic Planning and Management

·       
Provide economic expertise to NBI strategic
planning and management for improved organizational development and growth

·       
Provide leadership to the finance and
administration team of the NBI secretariat for the achievement of first class
Financial Management Services, Fiduciary controls, Human resources services,
procurement services and Office Administration;

·       
Participate in and contribute to the senior
management team and take a proactive role in, promoting organisational
effectiveness within NBI through sound project planning, budgeting, program
management and team building;

·       
Take the lead role in preparing annual budgets
and reporting linked to overall NBI planning and budgeting, together with
preparation and regular review of the NBI business plan and ensure that these
are appropriately approved;

·       
Develop and implement continuous improvement
projects in the already established areas of financial management, procurement
and office administration; and participate in developing and maintaining an
approved delegation system for NBI operations;

·       
Supervise internal and external audit programs
and take responsibility for financial statements

·       
Initiate planning and budgeting through
communication. Participate in and contribute to the senior management team and
take a proactive role in promoting organisational effectiveness within Nile-SEC
through sound project planning, budgeting, program;

·       
As part of the institutional strengthening
project take leadership in the development of an NBI strategy for achieving
self-sufficiency in relation to core costs within an acceptable timeframe;

·       
Develop and document operational policies and
procedures for financial management, human resource management, financial
management, asset management, budgeting and reporting among others

Human Resources Management

·       
Strategic human resource planning and management
to achieve set organizational goals and objectives

·       
Ensure that staff development programs tailored
to corporate needs are in place

·       
Using expert advice as appropriate, develop and
implement approved human resources strategies policies, and procedures for the
whole of NBI that guide all Nile centres in developing and applying their
localised procedures, resulting in the provision of quality staffing across NBI
in a fair and open manner whilst remaining efficient and effective;

·       
In consultation with key stakeholders, develop
policies and implement constructive social strategies across NBI, including
gender mainstreaming, equal opportunities safety to COVID 19 pandemic and
HIV-AIDS related strategies;

·       
Provide sensitive technical guidance to the
delivery of regular, high quality personnel services for NBI including payroll,
appointments and terminations, leave administration, advisory and associated
services.

Administration and Operation

·       
Responsible for the smooth running of all
administrative functions of the Secretariat including registry, fleet
management, travel, etc., in accordance with international standards and NBI
rules and procedures.

·       
Outsourced corporate legal services to provide
high-quality, timely advice on among other things, contracts management
(procurement and construction), human resource management (in-house and
consultants) and legal aspects of all NBI institutional arrangements including
achievement of legal personality in each country;

·       
Ensures sound systems to inventories, maintain
and control Assets like office equipment, building and machinery

·       
Responsible for the management of the NBI’s
premises, Stores, security)

·       
Process VAT Returns (Uganda Government)**

·       
Support monitoring, evaluation and reporting in
NBI**

ICT Services

·       
Participates in the development and maintenance
of NBI’s ICT management information system comprising financial, administrative
and program Information needed for the overall management of the Secretariat.

·       
Drives the development of administrative ICT
facilities including virtual meetings, video-conferencing, website development,
management and update, and a document management system in order to meet the
Secretariat’s continuously evolving need and ensuring user support

·       
Oversees the adequacy of NBI Secretariat’s Local
Area Network (LAN), and the Secretariat’s computer hardware.

·       
Oversees maintenance and updates of NBI’s
Secretariat’s standard software applications, including effective computer
virus and spam protection.

·       
Ensures Maintenance and continuously develops
the Secretariat’s E-mail and internet communication system, including the
Secretariat’s intranet.

Legal Services

·       
Mobilize and provide outsourced corporate legal
services to provide high-quality, timely advice on among other things,
personnel management (in-house and consultants) and legal aspects of all
Nile-Sec institutional arrangements

Qualifications, Skills and Experience:

·       
The applicant must hold a Master’s Degree in
Finance or financial Management, accounting, business management and
administration and or other related field.

·       
Professional certifications or qualification
e.g. CFA, CPA, CISA, CIA

·       
Membership to a professional body such as ACFE,
CPA or ACCA is a must.

·       
Ten (10) years relevant experience in Finance
and Administration of which at least five (5) years in a similar position in a
comparable organization.

·       
Ten (10) years relevant experience in Finance
and Administration of which at least five (5) years in a similar position in a
comparable organization.

·       
Experience in an international organization
would be an asset.

·       
Proven track record in financial management,
organizational development, human resource management, procurement and
administration.

·       
Achievement oriented, with excellent leadership
and management skills in analysis and problem solving, team-building,
cross-cultural communication and staff motivation, development and empowerment

·       
Knowledge of more than one riparian language is
an advantage.

·       
Ability to implement performance management
systems, giving candid performance feedback, rewarding desirable behaviours and
providing support to professional development efforts linked to strategic
objectives

·       
Strong communication and presentation skills
including ability to develop new ideas, proposals, concept papers, position
papers as well as write reports and prepare relevant publications

·       
Strong expertise in strategic financial
planning, project planning and management, implementation as well as monitoring
and evaluation

·       
Proficient with accounting software, financial
audit, budget preparation and monitoring, treasury management, computer
applications such as word processing, data base, spreadsheets, accounting
packages, email, internet and the workflow process

·       
Strong fraud investigation and risk management
skills

How to Apply:

All interested and suitably qualified individuals should submit their
applications electronically to the Executive Director at:
execvacancy@nilebasin.org. Application/cover letters clearly indicating the
title of the position and accompanied by detailed curriculum vitae should reach
the Executive Director not later than 18th September, 2020 at 2:00 pm. Those
shortlisted will be contacted individually. Those who had applied should submit
new applications if still interested.

Deadline: 18th
September 2020

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