The Ugandan Jobline

Job Title:        Administrative Assistant

Organization:
Women’s International Peace Centre and the Uganda Women’s Network

Duty Station:
Kampala, Uganda

Reports to: Finance
Manager

About US:

The Women’s
Situation Room (WSR) is a neutral, non-partisan mechanism that mobilizes women
and youth to promote peaceful and democratic electoral processes. The WSR also
promotes the enhanced participation of women in peace building in line with the
United Nations Security Council Resolution 1325.

Founded by The Angie
Brooks International Centre in Liberia, the WSR was first implemented in 2011
during the presidential elections in Liberia. It has, since then, been
replicated in Uganda in 2016 and in other African countries including Senegal,
Sierra Leone, Kenya, Nigeria and Ghana. It has been acknowledged as an
effective mechanism for promoting peaceful elections by the United Nations
Security Council and by the African Union, which requested that the WSR be
implemented in all African elections.

The WSR involves all
electoral stakeholders in consultative engagements to ensure peace before,
during and after elections. It includes a physical Situation Room where women
are involved in advocacy for peace; political and legal analysis of the
situation; and interventions that may include mediation to avert conflict.

The overall
objective of the WSR Uganda 2021 is to promote the full and active
participation of women and youth in ensuring peaceful elections and to
contribute to the strengthening and refinement of the WSR mechanism for
ensuring peace in African elections. The Women’s Situation Room Uganda will be
hosted by Uganda Women’s Network (UWONET); with the Women’s International Peace
Centre serving as the WSR Secretariat.

Key Duties and Responsibilities: Under the supervision of the Finance Manager,
the Administrative Assistant will perform the following functions:

• Provision of Front desk management, public relations and reception
  services to walk in clients
• Ensuring incoming mails, correspondence and letters reach the
  attention of the addressee in sufficient time
• Management of information and documentation flow, which includes
  filing and helping to collect, compile and disseminate records,
  correspondence, and documents, both electronically and in hard copy
• Create, as necessary, filing systems both electronically and in hard
  copy
• Day to day management of the office
• Ensuring the safe custody of all information, equipment and
  materials
• Management and supervision of the vehicles and drivers
• Store management and safe custody of office assets and equipment
• Ensuring regular and timely updates of the assets register and safe
  custody of office equipment.

Qualifications, Skills and Experience: 

• The applicant must hold a Degree or equivalent in Secretarial and
  Office Management or relevant field
• At least 3 years’ experience in office management with a development
  or private sector institution
• Languages: Fluency
  in English is required

Core Values:

• Transparency
• Integrity
• Fairness

How to Apply:

Interested candidates
should send applications and CVs including three references with contact
details and copies of academic and professional testimonials by email to:
hrofficer@wipc.org

The Executive
Director,

Plot 1 Martyr’s
Garden B,

Minister’s Village,
Ntinda,

Kampala, Uganda

Any inquiries should
be submitted through the email addresses listed above. Only shortlisted
candidates will be contacted for interviews. The successful candidate should be
able to start immediately.

Deadline: 20^th September 2020

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