The Ugandan Jobline

Job Title:     Office Assistants (18 Fresher
Diploma Job Opportunities)

Organisation: World
Vision International

Duty Station:  
Western region (10 Jobs) and Eastern Region (5 Jobs), Northern Region (3 Jobs),Uganda

Reports to: Programme Manager

About US:

World Vision Uganda
is a Christian Relief, Development and Advocacy Non-Government Organization
dedicated to working with children, families and communities to overcome
poverty and injustice. We currently work in over 41 districts in Uganda. World
Vision is committed to the protection of children and we will not employ people
whose background is not suitable for working with children. All employment is
conditioned upon the successful completion of all applicable background checks,
including criminal record checks where possible. “Our Vision for every child,
Life in all its fullness.  Our prayer for every Heart, the will to
make it so.”

Job Summary:  The Office Assistant will provide operational
and logistical support to the programme office including preparing and serving
teas, cleaning office premises, providing secretarial support; distributing
information and documents to different places in line with the programmes
strategy.

Key Duties and Responsibilities: 

Logistics and
administration support

• Screening incoming telephone calls, mails, inquiries, and requests
  and handling them as appropriate, including relaying accurate and timely
  messages and answering of queries.
• Managing a filing system for record control of key documents.
• Provide logistical support and back-up in the planning of meetings
  and workshops.
• Maintaining supplies/logistics inventory and preparing requisitions
  for office supplies and equipment’s.
• Related support including secretarial duties as required such as
  timely printing, photocopying and binding of documents.
• Collect documents and photocopy and binding articles in line with
  the programs strategy
• Collect utility items from the store whenever required

Support to staff

• Providing information and guide staff on administrative processes,
  procedures and requirements.
• Facilitate and support staff on logistical and administrative
  requirements such as travels, follow up on requisitions, etc on regular
  basis
• Support staff on follow-up of internal communications and actions.
• Prepare and serve break and evening tea to all staff as well as
  washing utensils for the office
• Organize and packing workshop materials to support training
  activities

Support to
meeting/fora

• Compile calendar/s of key events.
• Support planning of the events and meetings.
• Follow up on meeting invitations through emails and phones as is
  appropriate.
• Planning for and managing logistics for
  cluster/regional/departmental meetings and other forums such as workshops
  and reflection/ learning events.
• Guest logistics

Plan for guest
logistics:

• Transport
• Accommodation
• Scheduled meetings, entry and exit briefs, etc.
• Handle check in and out of guests from hotels.
• Support guest’s general needs like shopping, Church service

Reporting

• Following up with all staff on submission of their monthly reports.
• Following up with responsible staff on status implementation of key
  action points and decisions from the meetings/fora.

Facilities
management

• Ensure that the office is kept tidy and clean through regular
  cleaning of office premises and the compound

Qualifications, Skills and Experience:

• The ideal applicant for the World Vision Office Assistant job
  must hold a diploma
• Experience in office administration
• Knowledge in logistical operations
• Excellent customer care and public relations.
• Strong interpersonal skills.
• Very strong relational and communication skills.
• Commitment to World Vision mission and partnership values and
  sensitivity to its various expressions across cultures and denominations.
• Must be fluent in English
• Must be hardworking, courteous and friendly
• Must be able to work in a team, with minimum supervision and
  flexibility
• Must be able to stay calm in stressful moments
• Computer literate
• Must be a committed Christian, able to stand above denominational
  diversities.
• Attend and participate/lead in daily devotions and weekly Chapel
  services.

How to Apply:

All suitably
qualified candidates are encouraged to submit your application and complete
Curriculum Vitae by applying online through visiting World Vision
International’s e-recruitment jobs portal at the web link below.

Click
Here

Deadline: 20^th September 2020

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