UN Job Careers – Procurement Specialist – United Nations Development Programme (UNDP)

Job Title:   Procurement Specialist

Organization: United
Nations Development Programme (UNDP)

Duty Station:
Kampala, Uganda

 

About US:

The United Nations
Development Programme (UNDP) is the United Nation’s global development network.
UNDP advocates for change and connects countries to knowledge, experience and
resources to help people build a better life. The UNDP provides expert advice,
training, grant support to developing countries including Uganda with
increasing emphasis on assistance to the least developed countries.

 

Job Summary:  Under the overall guidance of DRR, the
Procurement Specialist is responsible for management of the CO Procurement
Unit, effective delivery of procurement services in order to obtain the best
value for money in large Country Offices with large procurement volume. The
Procurement Specialist manages the CO procurement and provides solutions to a
wide spectrum of complex issues related to procurement. The Procurement
Specialist promotes a collaborative, client-focused, quality and
results-oriented approach in the Unit.

 

The Procurement
Specialist supervises and leads the support and professional staff of the
Procurement Unit. The Procurement Specialist works in close collaboration with
the Management Support and Business Development, Operations, Programme and
project teams in the CO, UNDP HQs staff and Government officials to
successfully deliver procurement services

 

Key Duties and Responsibilities:  

Elaboration and
implementation of operational strategies

·       
Full
compliance of procurement activities with UN/UNDP rules, regulations, policies
and strategies; elaboration of the effective internal control, proper design
and functioning of a client-oriented procurement management system.

·       
CO
Procurement business processes mapping and elaboration/establishment of
internal Standard Operating Procedures (SOPs) in Procurement, control of the
workflows in the Procurement Unit, harmonization of the workflows in the
office.

·       
Elaboration
and implementation of cost saving and reduction strategies.

·       
Conceptualization,
elaboration and implementation of contract strategy in the CO including
tendering processes and evaluation, contractor appraisal, evaluation and
negotiation of offers, management of the contract and contractor, legal
considerations and payment conditions, risk assessment.

·       
Conceptualization,
elaboration and implementation of strategic procurement in the CO including
sourcing strategy, supplier selection and evaluation, quality management,
customer relationship management, e-procurement introduction and promotion,
performance measurement.

Ensures efficient
management of procurement processes for
CO, NIM/DIM projects and at the request of other Agencies focusing on
achievement of the following results:

·       
Timely
and proper preparation of procurement plans for the office and projects,
establishment of the deadlines and monitoring of their implementation.

·       
Establishment
and implementation of proper monitoring system and control of procurement
processes including organization of RFQ, ITB or RFP, receipt and evaluation of
quotations, bids or proposals, negotiation of certain conditions of contracts
in full compliance with UNDP rules and regulation.

·       
Certification
of submissions to the Contract, Asset and Procurement Committee (CAP) and
Advisory Committee on Procurement (ACP).

·       
Elaboration
and implementation of the internal control system which ensures that Purchase
Orders (PO) are duly prepared and dispatched. Timely corrective actions on POs
with budget check errors and other problems.

·       
Management
of the implementation of the procurement processes monitoring system and
mechanisms to eliminate deficiencies in procurement.

·       
Supervision
of preparation of cost-recovery bills in Atlas for procurement services
provided by UNDP to other Agencies.

·       
Establishment
and implementation of harmonized procurement services and elaboration of
proposals on common services expansion in the UN, introduction and management
of joint procurement for the UN Agencies in line with the UN reform

Ensures elaboration,
introduction and implementation of sourcing strategy and e-procurement tools
focusing on achievement of the following results:

·       
Development
and management of the rosters of suppliers, elaboration of supplier selection
and evaluation, quality and performance measurement mechanisms.

·       
Management
of the e-procurement system

Ensures
facilitation of knowledge building and knowledge sharing in the CO focusing on
achievement of the following results:

·       
Organization
of training for the operations/ projects staff on Procurement.

·       
Organization
of trainings for Govt. staff on Procurement as required.

·       
Synthesis
of lessons learned and best practices in Procurement.

·       
Sound
contributions to knowledge networks and communities of practice.

 

Qualifications, Skills and Experience:

·       
The
applicant for the United Nations Development Programme (UNDP) Procurement
Specialist job must hold a Master’s Degree or equivalent in Business
Administration, Public Administration, Finance, Economics or related field.

·       
Five
years of relevant experience at the national or international level in
procurement management.

·       
Previous
exposure and experience in the usage of computers and office software packages
(MS Word, Excel, etc) and advance knowledge of web-based management systems

·       
Proficiency
in English. Working knowledge of other UN language desirable

 

Competencies

·       
Innovation:
Ability to make new and useful
ideas work Level 5: Creates new and relevant ideas and leads others to
implement them

·       
Leadership:
Ability to persuade others to
follow Level 5: Plans and acts transparently, actively works to remove barriers

·       
People
Management:
Ability to improve
performance and satisfaction Level 5: Models high professional standards and
motivates excellence in others

·       
Communication:
Ability to listen, adapt, persuade
and transform Level 5: Gains trust of peers, partners, clients by presenting
complex concepts in practical terms to others

·       
Delivery:
Ability to get things done
while exercising good judgement Level 5: Critically assesses value and
relevance of existing policy / practice and contributes to enhanced delivery of
products, services, and innovative solutions

 

How to Apply:

All Interested
candidates please apply online at the link below

 

Click
Here

 

Note: UNDP
reserves the right to select one or more candidates from this vacancy
announcement.  We may also retain applications and consider
candidates applying to this post for other similar positions with UNDP at the
same grade level and with similar job description, experience and educational
requirements.

 

Deadline: 10th August 2020

 

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