The Ugandan Jobline

Job Title:     Receiving
and Inspection Assistant

Organization: United
Nations Organisation Stabilization Mission in the Democratic Republic of the
Congo (MONUSCO)

Duty Station: Entebbe,
Uganda

Job Opening Number: ESB/GJO/RIA/02/08-2020

Reports to: Centralized Warehouse Supervisor

Job Grade:
GL-4

About US:

Following the
signing of the Lusaka Ceasefire Agreement in July 1999 between the Democratic
Republic of the Congo (DRC) and five regional States (Angola, Namibia, Rwanda,
Uganda and Zimbabwe) in July 1999, the Security Council established the United
Nations Organization Mission in the Democratic Republic of the Congo (MONUC) by
its resolution 1279 of 30 November 1999, initially to plan for the observation of
the ceasefire and disengagement of forces and maintain liaison with all parties
to the Ceasefire Agreement. Later in a series of resolutions, the Council
expanded the mandate of MONUC to the supervision of the implementation of the
Ceasefire Agreement and assigned multiple related additional tasks.

Key Duties and Responsibilities:  Within delegated authority, the
Receiving and Inspection Assistant will be responsible for operations within
the Centralized Warehouse with the following duties:

·       
Assists in receiving and performing quality inspection of
newly purchased materials or goods transferred from other missions, to ensure
that all technical specifications are as per contractual requirements and goods
are in good working condition (by verifying product specifications, quality and
quantity as the purchase orders);

·       
Assists in identifying anomalies and/or discrepancies in
quantity or quality of delivered goods or any other reason for rejection and
records in Damage Discrepancy Reports (DDR) for onwards submission to R&I
supervisor and Procurement for appropriate action;

·       
Conducts virtual goods receipts and physical goods
receipts, including visual inspection of received goods upon arrival, including
all corresponding activities (e.g. confirmation of acceptance or report of
discrepancies, serialization, update of records, initiate payments, etc.);

·       
Assists in conducting physical inspections and quality
control of United Nations Property to ensure that all items are accounted for
and in serviceable condition;

·       
Maintains daily accurate and auditable property records in
the electronic inventory management system for property control and
accountability in conformance with administrative instructions, guidelines,
manuals and Standard Operating Procedures (SOPs);

·       
Updates all physical verification records and data entry
in the electronic inventory management system;

·       
Assists stakeholders with the application of property
management policies and procedures to meet organizational standards and goals
set up in the Department of Support Directives/Guidelines and mission’s SOPs;

·       
Assists in monitoring the execution of contracts for the
disposal of property and supplies, including all types of waste materials;

·       
Assists the supervisor in coordinating with Technical
Sections in preparation of equipment write-offs and processing of write-off
cases through relevant property survey boards;

·       
Prepares statistical analysis and trend analysis on United
Nations property;

·       
Performs other duties as required;

·       
General: Familiarizes new staff with respect to work
requirements and applicable UN guidelines and office procedures.

Qualifications, Skills and Experience:

·       
The
ideal candidate for the United Nations Organization Stabilization Mission in
the Democratic Republic of the Congo (MONUSCO) Receiving and
Inspection Assistant job placement should hold a High school diploma or equivalent. Required.

·       
At least three (3) years of progressively responsible
experience in the field of inventory control, property management, logistics,
procurement, or other related fields is required.

·       
Languages: fluency in oral and written English
are required. Knowledge of another official United Nations language is
desirable.

Competencies:

·       
Professionalism: Knowledge of supply chain
management, warehousing, inventory management, distribution, warehouse safety
management, as well as related procedures, practices and environmental
standards. Knowledge of and ability to apply UN rules, regulations, policies
and guidelines in all areas of work Shows pride in work and in achievements;
demonstrates professional competence and mastery of subject matter; is
conscientious and efficient in meeting commitments, observing deadlines and
achieving results; is motivated by professional rather than personal concerns;
shows persistence when faced with difficult problems or challenges; remains
calm in stressful situations. Takes responsibility for incorporating gender
perspectives and ensuring the equal participation of women and men in all areas
of work.

·       
Planning and Organizing: Develops clear goals that are
consistent with agreed strategies; identifies priority activities and
assignments; adjusts priorities as required; allocates appropriate amount of
time and resources for completing work; foresees risks and allows for
contingencies when planning; monitors and adjusts plans and actions as
necessary; uses time efficiently.

·       
Teamwork: Work collaboratively with colleagues
to achieve organizational goals; solicits input by genuinely valuing others’
ideas and expertise; is willing to learn from others; supports and acts in
accordance with final group decisions, even when such decisions may not
entirely reflect own position.

NB: The
United Nations does not charge a fee at any stage of the recruitment process
(Application, interview meeting, processing, or training). The United Nations
does not concern itself with information on applicants’ bank accounts.

How to Apply:

Please note that
failure to comply with the below will render your application invalid for this
process.

• All applicants must apply using a Personal
  History Profile generated from INSPIRA (Click
  Here) as soon as possible after the job opening has been posted
  and well before the deadline stated in the job opening.
• All applications must be accompanied by
  the following which MUST be provided at the time of submission:
• Signed Personal History Profile (PHP) as
  generated  from INSPIRA (Click
  Here) to generate an account and the PHP) submitted as a PDF or
  JPEG attachment to the document.
• Latest performance evaluation report
  (for internal UN Candidates).
• Copies of other relevant certificates
  and diplomas.

·        Copy
of High school diploma or equivalent.

Email details to: monusco-hrs-recruitment@un.org

NB: Please
enter the reference of the job opening in the subject line of your e-mail. Each
applicant must bear in mind that submission of incomplete or inaccurate
applications will render that applicant ineligible for consideration for the
job opening. Initial screening and evaluation of applications will be conducted
based on the information submitted. Applications cannot be amended following
submission.

Deadline: 10^th September 2020

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