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Job Title:   Procurement Officer

Organization:
Yauga General Merchants limited (YGM)

Duty Station:
Uganda

Reports to: Operation
Manager

About US:

Yauga General
Merchants limited (YGM) is a global Company with its head office in Kampala.
With the aim of the Board of Directors and Management to employ qualified,
innovative and energetic professionals and support staff to execute the mandate
of the Company to take a lead role in developing large scale mechanised modern
agriculture in Northern Uganda. As we look forward to Increased quality distribution
of goods in the area and become a lead agency for Distribution in Uganda.

Job Summary:  The Procurement officer will effectively
perform various activities throughout the procurement cycle to assist the acquisition
of goods and services in support of the delivery of high-quality programming to
the premises. Your abilities will allow you to successfully support the quality
and efficiency of procurement and purchasing activities applying the principles
of stewardship, integrity, transparency, and accountability.

Key Duties and Responsibilities: 

·       Coordinate fully
compliant procurement systems and operating procedures. Assess effectiveness and efficiency and recommend
improvements. Contribute to ensuring compliance with YGM procurement
principles, standards, and policies, donor regulations, and local statutory
requirements.

·       Accountable for
transparency within the procurement department through ensuring a complete, accurate and up-to-date document
trail of all procurement processes, vendor files, procurement and inventory
database to assist with control and accountability

Prepare reports and facilitate
document retrieval.

·       Maintain correspondence and constant contact
with suppliers to follow up on the execution of contractual terms and
conditions, and handle issues if needed. Monitor and report on supplier
performance, noting current and/or potential issues and/or inefficiencies and assist
with contract/purchase order modifications.

·       Coordinates and
supports requestors to prepare complete and comprehensive Purchase

Requisition Forms.

·       Assists with the
maintenance of the procurement plan and the procurement tracking tool to facilitate timely communication of
procurement/purchase needs, status updates on progress of all orders, and
effective and efficient service delivery.

·       Ensures
effective and cost-conscious undertaking of market pricing research and continuous search for competent, reputable,
and reliable suppliers of goods or services.

·       Support vendor
mapping / Visits suppliers (company site, stores, and/or production facilities) to collect information and
support the due diligence process.

·       Purchases value
for money items following YGM
procurement documents (i.e. Purchase Order), instructions, and standards.

Qualifications, Skills and Experience:

·       The ideal
applicant must hold a Bachelor’s Degree in Logistic and Procurement Management,
Business Administration or
related field a required. Bachelor’s Degree a plus

·       At least two
years of work experience in supporting procurement/purchasing, logistics, and/or administration processes and
activities.

·       Membership of
professional body in procurement &supply chain (CIPS) is an added advantage.

·       Good writing
skills

·       Knowledge of
local market conditions

·       Knowledge in MS
Office package (Excel and Word).

·       Strong attention
to detail with good organizational, time management and prioritization skills

·       Ethical conduct
in accordance with recognized organizational codes of ethics

·       Strong customer
service orientation with excellent communication and interpersonal skills

·       Proactive,
resourceful, solutions oriented and results-oriented

·       Fluency in oral
and written English

How to Apply:

All interested
candidates should send their applications including a cover letter, update copy
of resume with 3 referees and Copies of academic documents (in one document) addressed
to the HR Manager, Yauga Merchants Limited to afema.hr.yauga.co@gmail.com

and copy atibom@yahoo.com . Kindly indicate Procurement Officer in the subject line of the email.

Due to the COVID-19
pandemic only online applications shall be considered. Only shortlisted candidates
will be conducted By YGM. Any form of lobbying and canvassing will lead to
automatic disqualification. Women are encouraged to apply. YGM is an Equal
Opportunity Employer.

Deadline: 10^th
August 2020

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