The Ugandan Jobline

Job Title:   Records & Information Officer

Organization: Insurance
Regulatory Authority of Uganda (IRA)

Duty Station:
Kampala, Uganda

Reports to: Senior
ICT Officer

About US:

The Insurance
Regulatory Authority of Uganda (IRA) was established under section 14 of the
Insurance Statute 1996 now The Insurance Act, (Chap213) Laws of Uganda, 2000
(Insurance Act) which came into effect on 4th April 1996 and commenced
operations in April 1997. The establishment of the Insurance Regulatory
Authority of Uganda was a consequence of Government’s adoption of the
liberalization and privatization policies which ended its role of directly
engaging in the provision of goods and services and taking on the role of
supervisor or regulator.

Job Summary:  The Records & Information Officer will
mainly organise and maintain the Authority’s registry and official documents,
proper and secure storage of records, disposal and retrieval of recorded
information efficiently to users as per IRA’s policy and procedure.

Key Duties and Responsibilities:  

·       
Develop
and submit a library database for IRA’s documents and records.

·       
Keep and
maintain the Authority’s Registry and Library and official documents, records
and literature.

·       
Maintain
an effective documentation and filing system through indexing, referencing and
filing as may be necessary.

·       
Control
the file movement within the Authority.

·       
Manage
the duplication, scanning, etc. of documents.

·       
Maintain
a well-managed Library for ease of reference and retrieval of information.

·       
Participate
in the procurement process of office supplies, consumables, services and
equipment by identifying the required consumables.

·       
Any
other duty as may be assigned from time to time.

Key Performance Indicators

·       
Confidential
and retrievable information from the registry.

·       
Completeness
of documents.

·       
Timely
and accurate typed correspondences disseminated to relevant staff and Offices.

Qualifications, Skills and Experience:

·       
The
applicant for the Insurance Regulatory Authority of Uganda (IRA) Records &
Information Officer job placement must hold a Bachelors (honors) Degree in
Library and Information Science or any equivalent qualification from a
recognized higher institution of learning.

·       
Personal
presentation

·       
Knowledge
of records management software applications

·       
Knowledge
of library management practices

·       
Computer
skills

·       
Communication
skills

·       
Planning
and organizing

·       
Interpersonal
skills

·       
Meticulous
skills

·       
Familiarity
with information systems/archives.

How to Apply:

All suitably
qualified and interested candidates who meet the requisite qualifications
should submit their applications together with copies of detailed up-to-date
CVs with at least three referees to:

The Chief Executive
Officer

Insurance Regulatory
Authority of Uganda

Plot 5 Kyadondo
Road, Legacy Towers, Block B, 2nd Floor

P.O. Box 22855,
Kampala

Email to: ira@ira.go.ug

NB:
Only shortlisted candidates will be contacted

Deadline: 7th September 2020 by 5:00 pm

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