Logistics Officer NGO Jobs – Welthungerhilfe (WHH)

Job Title:   Logistics Officer

Welthungerhilfe (WHH)

Duty Station:
Yumbe, Uganda

About US:

(WHH), founded in 1962, is today one of the biggest non-governmental aid and development
agencies in Germany. The objective of the program in Uganda is to improve
livelihoods of the most vulnerable population in rural areas through
interventions that increase their Food and Nutrition Security, improve
sustainable access to WASH services and support the employability of youth
through vocational and life skills training. We understand that livelihoods of
the rural population in Uganda have improved in a sustainable way when people
are able to meet their basic food needs, have access to clean drinking water
and safe sanitation, live in a healthy environment and take up opportunities to
earn and diversify a decent income.

In Uganda,
Welthungerhilfe currently operates in the districts of Arua, Yumbe, Moroto,
Nakapiripirit, Napak, Amudat, Fortportal, Katakwi, Amuria, Mukono, Wakiso and
country office in Kampala.

About Project:

Welthungerhilfe is
anticipating funding from BMZ to implement the project: “Cross-border
strengthening of the resilience of South Sudanese refugees and their host and
return communities in Uganda and South Sudan” in Yumbe district.

Duration: The
initial contract will be for 12 months with possibility of extension to 3 years

Vacancies in the
Project: Welthungerhilfe is looking for dynamic and team oriented staff who can
work independently and contribute to further improving the quality of the Project.
The successful candidates will be based in the Welthungerhilfe – Yumbe Project
Office in

Yumbe Town. The
positions are to be filled by September 01, 2020.

Job Summary:  The Logistics Officer will support the Project
Manager and project staff in overall management of project logistical needs
including but not limited to the processes of procurement (Local and national),
transport of procured good and oversight of asset management and inventory
control. The Logistics officer will provide leadership and coordination of the
entire logistics component for the: Cross-border strengthening of the
resilience of South Sudanese refugees and their host and return communities in Uganda
and South Sudan by ensuring compliance with Welthungerhilfe RAC 2017.

Key Duties and Responsibilities:

·       Perform phases of sourcing activity to ensure
best value and within required lead times for a variety of requirements in
Yumbe Uganda, including analysis of overall budgetary impact for all types of
procurement transactions

·       Lead in the preparation and implementation of
the annual procurement plan supported with budget and timetables.

·       Ensure that the Welthungerhilfe regulations
for awarding of contracts (RAC) and donor regulations are upheld in the project

·       Effectively negotiate with suppliers on a
wide variety of commodities (protective equipment, vehicles, materials) and
services for the best overall value to the project

·       Contribute to the supply chain management
efforts up to and including logistical support from the ordering point through
the follow-up, expediting, and delivery of the required goods and/or services.

·       Prepare, issue, and negotiate RFQ(s) for
assigned procurements such as materials, equipment, commodities, works and

·       Understand and ensure compliance with legal
guidelines, contracting principles, sourcing and price/cost analysis

·       Provide leadership of overall property
management and inventory control, reports, reconciliations for both expendables
and nonexpendables according to WHH/ BMZ rules and regulations.

·       Conduct cycle inventory reconciliation and
conduct planned inventory and post spraying inventory exercise and maintain an
updated asset and inventory records for the project.

·       Ensure timely reporting on stock status to
the project manager and help project staff plan stock replenishment in various

·       Ensure adherence to Welthungerhilfe standard
procurement operating (SOP) procedures.

·       Conduct logistics training workshops for
project staffs on storage, distribution, and inventory control.

·       Develop and submit weekly, monthly, quarterly
and end of year reports to the project manager.

·       Management of the Vehicle Pool and
Transportation: Organize the allocation and daily availability of vehicle(s)
establish tools for vehicles follow-up: logbooks, technical checkups use of
seatbelts, adherence to speed limits, vehicle booking process and movement
monitoring system etc.

·       Maintaining proper records for all the
procurements handled at field office both in soft and hard copies files.

·       Maintaining an updated Supplier database and
contracts database

·       Ensure proper documentation of all Logistics
and procurement transactions. Prepare and submit to Finance payments for
service providers in compliance with the RAC requirements.

·       Responsible for supplier management,
providing information on WHH compliance procedures, support their registration
in the e-Tender Portal and providing continuous feedback on what is required.

·       Perform other duties as assigned by the
Project Manager from time to time.

Qualifications, Skills and Experience:


·       The applicant must hold a post graduate
diploma in procurement and logistics from a recognized institution.

·       Minimum of a bachelor’s degree in Business
Admiration, Economics, Accounting, Procurement

·       At least three years procurement and
logistical work and experience in multi sectorial rural development projects
preferable with international NGOs.

·       Excellent computer skills in Word, Excel,
Power point, Access etc

·       Experience in working independently and
result oriented.

·       Valid riding/driving licenses


·       Very good communication skills both oral and written

·       Good command of English and knowledge of
local language is desirable

·       Excellent interpersonal skills

How to Apply:

All qualified and
interested applicants should submit via email their application letter and
detailed curriculum vitae (max. 3 pages) containing contact details and
telephone numbers of 3 work related reference persons to uga.kampala.office@welthungerhilfe.de
Files should be submitted in single email with standard file types like MS
Word(.doc) and Adobe Acrobat (.pdf) and should not exceed 2MB.

Please indicate the
position for which you are applying for in the subject line of your E-mail.
Kindly note that only shortlisted applicants will be contacted. Welthungerhilfe
is an equal opportunity employer; qualified female candidates are strongly encouraged
to apply.

Job applicant’s
privacy notice: All the information you provide during the process will only be
used for the purpose of progressing your application, or to fulfil legal or
regulatory requirements if necessary.

We will not share
any of the information you provide during the recruitment process with any
third parties outside of this purpose.

Deadline: 12th August
2020 at 5:00 pm

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