The Ugandan Jobline

Job Title:   Administration and Finance Assistant 

Organization: Malteser
International

Duty Station:
Uganda

About US:

Malteser
International, the worldwide relief agency of the Order of Malta for
humanitarian aid, works in more than 20 countries in Africa, Asia and the
Americas for people in need, regardless of their religion, origin or political
affiliation. Its mission is to provide emergency relief as well as to implement
rehabilitation measures and to facilitate the link between emergency relief and
sustainable development. Christian values and the humanitarian principles of
impartiality and independence form the basis of its work in the following
areas: Relief, Reconstruction & Rehabilitation; Health & Nutrition;
Water, Sanitation & Hygiene (WASH); Livelihood & Social Programs and
Disaster Risk Reduction.

Job Summary:  The Administration and Finance Assistant is responsible
for the proper implementation of financial procedures, petty cash Management
and record Keeping of Financial Documents.

Key Duties and Responsibilities:  

·       
Responsible
for the petty cash management and handle work advances at the field office
including bookkeeping

·       
Review
and verify bills received for activities, goods, services and others directly
related to the project/program and facilities (office, permanent staff
residences) including utilities, maintenance, provision of standard supplies
and equipment with support from the Logistic department

·       
Responsible
for all petty cash expenditures and replenishment requests when two-thirds of
the money is spent

·       
Maintains
the finance filing system electronically and hard copies

·       
Responsible
for filling all financial documentation for cash and expense management for the
duty station

·       
Daily
cash count protocols and weekly cash count protocols

·       
Prepare
ID cards and in charge of custody and issuance of MI visibility items to the
staff

·       
Ensure
the maintenance of the office, manage and track all MI assets at the project
location

·       
Maintain
stock of office consumables

·       
Provide/facilitate
admin support during workshops, meetings and trainings together with the
respective project staff

·       
Follow-up
and manage all admin related contracts (Accommodation, transport, rent,
security, garbage collection services) at the project location

·       
Take
minutes of the team meetings and keep records of the official communications

·       
Any
other duties as may be assigned

Qualifications, Skills and Experience:

·       
The ideal
candidate for the Malteser International Administration and Finance Assistant job
must hold a University degree in Finance, Business Administration or related
field

·       
Two years
of relevant experience with good understanding of donor and INGO procedures

·       
Strong
organizational skills

·       
Computer
literate with hands on MS Office programs, especially in MS Excel

·       
A
demonstrated ability to multi-task and process information into action as to
not delay program activities

·       
Should
have a clear understanding of finance ethics and donor compliance

·       
Fluency
in English (written and spoken)

·       
Knowledge
of local and beneficiary languages (Runyankitara, Swahili, French) will be
considered an advantage

·       
Preferably
a resident of SouthWest

How to Apply:

All candidates should
apply online at the link below. Please kindly submit your application (CV,
letter of motivation and copies of diplomas) preferably as one attachment.

Click Here

Deadline: 12^th August 2020 by Midnight

For more of the
latest jobs, please visit https://www.theugandanjobline.com  or
find us on our facebook page https://www.facebook.com/UgandanJobline

Related Jobs