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Job Title:   Project Accounts Assistant

Organization: Lake
Victoria Fisheries Organization (LVFO)

Duty Station:
Jinja, Uganda

Remuneration: An
Indicative basic salary of EUR19,836.48 (G5 salary scale equivalent) per annum,
plus other related entitlements e.g. a Housing allowance of EUR 4,173.96 (per
annum), and a Transport allowance of EUR 2,165.16 (per annum)

Job Ref: LVFO/
E€OFISH /HR/2020/02

Reports to: Head
of Finance LVFO

About US:

The Lake Victoria
Fisheries Organization (LVFO) is a specialized institution of the East African
Community (EAC) whose mandate is to coordinate the management and development
of fisheries and aquaculture resources in the EAC region. The LVFO Secretariat
is stationed in Jinja, Uganda.

About E€OFISH programme:

LVFO received a
grant from the European Union (EU) to implement -Contribution of Sustainable
Fisheries to the Blue Economy of the Eastern Africa, Southern Africa and the
Indian Ocean Region – ECOFISH programme. The overall objective is to enhance
equitable economic growth by promoting sustainable fisheries in the East
African-South African-Indian Ocean (EA-SA-IO) region. The specific objective is
to support sustainable management and development of fisheries, while
addressing climate change resilience and enhancing marine biodiversity. The
programme purpose is to support the implementation of fisheries management
interventions on Lake Victoria.

About TRUEFISH Project:

LVFO has further
received funding from EU through FAO to implement the TRUEFISH project. The
overall objective of the project is to contribute to the development of a
competitive, gender equitable and sustainable commercial aquaculture sector in
order to support economic development and sustainable management of natural resources
in the Lake Victoria basin. The project will deliver three result areas which
include BUSINESS (access to commercial networks), SKILLS (availability and
quality of local skilled workers in aquaculture-related businesses) and
SUSTAINABILITY (sustainable and bio-secure regional aquaculture production
systems).

Key Duties and Responsibilities:  

Budgeting

·       
Provide
support in coordinating budgeting, payment and accounting services:

·       
Ensure
compliance with financial regulations and rules. Serve as principal an advocate
for prudent, consistent and accountable management of the Project financial
resources and assets.

·       
Assist
in ensuring that the financial procedures and practices implemented, conform to
EU and/or EAC Financial Regulations and directives.

·       
Assist
in preparing all Project financial statements in a timely manner.

Provide support in
developing the draft program budget:

·       
Participate
in the budget development process in liaison with the relevant desk officers in
organization of program work plans for financial review.

·       
Assist
in ensuring that budgetary estimates are prepared in accordance with Project
requirements, and planned activities implemented in time and within the
approved allocated budget lines.

·       
Providing
information, analyses, explanations, and documentation in response to requests
on budgetary matters from the relevant stakeholders

·       
Assist
in ensuring timely budget preparation, implementation and reporting.

Serve as an advisor
on budgetary and financial matters:

·       
Advise
the Supervisor on the implementation of the approved budget and execute
decisions taken regarding allocation and allotment of appropriations.

·       
Report
on the state of the Project finances to the Head of Finance for deliberations
and decision-making on programme budgeting, finance and accounts.

·       
Develop
proposals for budgetary transfers, supplementary appropriations and management
of surpluses.

·       
Assist
the Supervisor in ensuring appropriate financial reports, statements and other
accountability reports are prepared in a timely manner, for submission to the
Auditors.

Payment and
Accounting services

Ensure accurate
maintenance and updating of income and expenditure accounts for the Project:

·       
Ensure
the proper receipt, custody and disbursement of funds and oversee the banking
and currency arrangements.

·       
Manage
the payments system and Records Register

·       
Monitor
and follow up on outstanding receivables and liabilities of the project both in
the project journal and for transactions done through the office journal and
ensures timely costly booking.

·       
Document
and maintain complete and accurate supporting information for all financial
transactions.

·       
Manage
the cash flow and prepare cash flow forecasts in accordance with EU rules and
regulations.

·       
Reconcile
sub ledgers in the system in a timely manner to identify any irregularities,
mis-postings and raise correction journals for the Head of Finance’s
certification

·       
Prepare
funds requisitions in a timely manner.

·       
Ensure
that the Trial Balance is balancing at any given time

·       
Ensure
access to timely, accurate and useful information with regard to the financial
status of the project.

·       
Report
to the supervisor on budget/programme performance or substantive issues, as
appropriate, particularly those presented in annual or triennial reports.

·       
Ensure
that the reports are prepared in timely manner.

·       
Manage
foreign currency exchange gain/loss.

·       
Actively
participates in project selection and valuation, audit and compliance reviews
together with the Supervisor.

·       
Assist
in formulating responses to internal and external auditors.

Reporting

·       
Prepare
periodical reports of the project

·       
Assist
in preparation of a funds requisition to the donor

·       
Perform
other related duties, as assigned

Qualifications, Skills and Experience:

·       
The
applicant for the Lake Victoria Fisheries Organization (LVFO) Project Accounts
Assistant job should hold a diploma (or academic equivalent) with
specialization in accounting, financial management, business administration or
a related field.

·       
Possession
of a university degree and/or professional accounting qualification (CPA, ACCA
or equivalent) is an added advantage.

·       
A
minimum of five (5) years of progressive experience in accounting, financial
management, business administration, or a related field.

·       
Experience
with international accounting systems and financial operations management is an
added advantage.

·       
Experience
with corporate performance management in the public or private sector.

·       
Experience
in managing programmes/projects within an international or regional
organization, national government, or other public or private organization.

·       
Experience
with International Public Sector Accounting Standards (IPSAS).

·       
Languages:
Fluent reading, writing and speaking abilities in English.

Competencies:

·       
Professionalism

·       
Accountability

·       
Managing
Performance

·       
Ability
to work under minimum supervision

·       
Organization
skills

·       
Communication
skills

·       
Judgement/Decision-making

How to Apply:

All candidates
should apply online at the link below.

Click
Here

NB:

·       
Once you
have created an account, you will be required to upload an application letter
(pdf), detailed curriculum vitae (pdf), photocopies of academic certificates
(pdf), names and contact details of three referees, and a copy of National
Identity Card (pdf), or Passport (pdf).

·       
Please
quote the respective reference number on the application letter

·       
Should
you encounter technical difficulties in submitting your application, please
send an email with a precise description of the issue and/or a screenshot showing
the problem to the email: support@lvfo.org

·       
Nationality
and age (birthdate); an application letter (Addressed to the Executive
Secretary and must indicate the Job reference number); Certified copies of
their academic degrees and other professional Certificates; and three referees
are key and must be provided

·       
Only
qualified candidates will be contacted. All invitations for interviews will be
done in writing.

·       
 LVFO Staff Rules and Regulations precludes
consideration of applicants above fifty-five (55) years of age

·       
LVFO
does not require candidates to pay money for the recruitment process.

Deadline: Thursday, 3rd September 2020 by 17:00hrs local
time.

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