Reporting & Compliance Officer NGO Job Opportunities – World Vision International

Job Title:    Reporting & Compliance
Officer, SUPREME Programme – West Nile

Organisation: World
Vision International

Reports to:  Program
Manager, SUPREME Programme

Duty Station:  Uganda

About US:

World Vision Uganda
is a Christian Relief, Development and Advocacy Non-Government Organization
dedicated to working with children, families and communities to overcome
poverty and injustice. We currently work in over 41 districts in Uganda. World
Vision is committed to the protection of children and we will not employ people
whose background is not suitable for working with children. All employment is
conditioned upon the successful completion of all applicable background checks,
including criminal record checks where possible. “Our Vision for every child,
Life in all its fullness.  Our prayer for every Heart, the will to
make it so.”

Job Summary:  The Reporting & Compliance Officer,
SUPREME Programme will support the SUPREME Project to achieve its strategic
objectives through; production of high quality communication resources, hosting
and handling VIP/ Donor visits, working with staff to support grant acquisition
and retention of donors, responding to support office communications, requests
and needs, managing reputation risk issues, media relations, branding and
visibility needs.

The role of the
reporting and compliance officer, is to make sure that World Vision is
conducting its business in full compliance with all national and international
laws and regulations that pertain to emergency, as well as professional
standards, accepted humanitarian practices. There is both an ethical component
and a pragmatic component to compliance – a role that is crucial in helping
organizations manage risk, maintain a positive reputation, and avoid lawsuits.

Key Duties and Responsibilities:  


program oversight, ensuring the program is meeting reporting & compliance
standards, goals and implementation objectives as per program strategy.

the needs and situation in the field and communicate these to the grants
acquisition team through quarterly needs and gap analysis.

that all emergency response projects have clear exit or transition strategies
established and implemented during project implementation period leading to
sustainability of project interventions.

in strategic organization meetings including strategic planning and progress
review meetings. Advise the Associate Response Director and the Senior
Leadership team on the strategic direction of the project.

Fair and
modest: Willing to scrutinize all the facts without making a snap judgment, and
interview any relevant employees for their perspective

Support the
strategic objectives through;

of high quality communication resources, hosting and handling VIP/ Donor
visits, working with programs to support grant acquisition and retention of
donors, responding to support office communications requests and needs,
managing reputation risk issues, media relations, branding and visibility

A honed alertness and vigilance to potential breaches in compliance. This means
actively enforcing a mandatory reporting policy and seeking out any weakness in
organizational dealings.


compliance, communicate expectations and provide constructive feedback via
regular reviews

team members with information, tools and other resources to improve performance
and reach objectives

model appropriate behavior as a WV leader and should be exemplary to staff.

that all WV staff care policies are implemented including but not limited to
the Prevention of Sexual Exploitation and Abuse (PSEA)

documentation of Programmes through gathering sector-based communication
materials for Support office use/Media/social media and Donor engagement

effective planning (including staff, procurement and budget planning),
management, implementation, monitoring and reporting of all projects in close collaboration
with support functions i.e. procurement, logistics, P&C Safety and Security
and Administration).

that the plans are implemented within overall timeframes, leaving room to adapt
the process as necessary, bearing in mind this is a changing context

regular feedback to key stakeholders, most notably community members

report & refer operational blockages caused by external actors to Liaison
to be addressed through advocacy

all Project Managers are aware of Donor standards as per Grant Agreements

the transition of the projects including asset, staff and stakeholder

documentation and dissemination of most significant change/ Need stories and
best practices for profile raising (hard news, feature stories, VLOG’s and

Networking and

World Vision at local coordination and interagency meetings

and provide contributions to joint agency assessments, task-force teams and
workshops as required and in collaboration with the Associate Response

interagency coordination meetings, making sure sector leads participate in the
sector working group meetings, coordinating with OPM, UN and Local Government
in matters that relate to WV operations in the area.

regular flow of communication between field sites, program office and through
the Associate Response Director and the GAM team support offices and the
greater World Vision Partnership

effective working relationship with partners who represent the community
beneficiaries with whom World Vision is working.

at Area level, make agreements and understandings, and establish standards and
working agreements.

Monitoring &

the development of and submission of quality project reports in accordance with
donor guidelines and templates.

the utilization of the information from the M&E reports and contribute to
the collection of M&E data for the Response and National Office integrated
M&E database as per agreed schedule.

grant projects information and documentation processes, and ensure effective
communication of the program/project results.

and implement operations reporting systems to support timely and accurate

a database/file of all Projects Documents (Proposals, Grant Agreements,
Budgets, Log Frames, Monthly/Quarterly/End of project Reports, etc.)

internal monthly reports (progress against planned activities, expense against
estimated budget, etc.) of program and grant project activities to the Regional
Operations Manager as per agreed schedule


all journalists/media crews get media accreditation before they proceed to the
response location. This has to be procured before they reach Uganda.

all VIP guests are treated with utmost professionalism, care and that all their
needs and expectations are met.

in gathering content during field visits (Photos, captions, short clips)

sure all visitors are briefed about media guidelines and they sign child
protection protocols before going to the field.

Brand management, Visibility
and reputation risk management

closely with field and program teams to consistently identify challenges and
risks surrounding our work in various operation areas. Work with the Associate
Response Director and national office to Prepare key messages and Q&A’s for
all potential risk issues and share them with support offices.

all field programs and staff have adequate branding and visibility materials
with proper messaging and logos.

with program teams to come up with annual visibility material plans right at
the inception of the project

that donor logos appear on all branded materials for the projects they fund

proper usage of the World Vision international logo on all branded materials

the technical capacity of staff and partners in order to carry out effective
documentation and communication.

Qualifications, Skills and Experience:

ideal applicant for the World Vision Reporting & Compliance Officer,
SUPREME Programme – West Nile job must hold a Bachelor’s degree in
Communications, Development Studies or Social Sciences.

Three to
five years’ experience in the same or related field preferable with a busy

to exercise sound judgment and make decisions independently.

self-motivation skills.

communications skills in English, both oral and written

experience in refugee programming in any settlements in Uganda

computer application proficiency especially Microsoft Office

Must be
able to stand above religious and cultural diversities.

How to Apply:

All suitably
qualified candidates are encouraged to submit your application and complete
Curriculum Vitae online by visiting World Vision International’s e-recruitment
jobs portal at the web link below.


Deadline: 18th July 2020

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