UN HR Associate (HR & Admin) Job Placements – United Nations Office for Project Services (UNOPS)

Job Title:      HR
Associate (HR & Admin)

Organisation: United
Nations Office for Project Services (UNOPS)

Duty Station: Kampala,

Vacancy Code:

Reports to: Head
of Support Services

About UNOPS:

United Nations
Office for Project Services (UNOPS)’ mission is to expand the capacity of the
UN system and its partners to implement peace building, humanitarian and
development operations that matter for people in need. Working in some of the
world’s most challenging environments, UNOPS vision is to always satisfy
partners with management services that meet world-class standards of quality,
speed and cost effectiveness. By assisting UN organizations, international
financial institutions, governments and other development partners, UNOPS makes
significant, tangible contributions to results on the ground.

Job Summary:  The HR Associate (HR & Admin) is
responsible for administering and implementing services, plans, and processes
covering the array of Human Resources Management service lines for optimal
employee and talent management, i.e. recruitment, learning, performance
management, transition, organizational development, and contract management.
S/he serves as the first contact for internal and external clients in resolving
questions on processes and procedures and provision of guidance and information
related to HR initiatives and services to a wide range of UNOPS clients.

Key Duties and Responsibilities:  

Support to policy
development and implementation

to HR policy development and corporate HR initiatives by assisting to collect
data on trends, risks and opportunities and sharing local HR best practices;

with projects in support of HR initiatives for attainment of business
objectives in line with the corporate HR strategy; 

the communication of HR policy changes and new HR initiatives to management and
personnel, providing guidance as needed.

Advisory Services:

guidance on HR related systems and processes including but not limited to
Recruitment, Contracts, Position Management, Performance Management, Benefits
and Entitlements consistent with UNOPS rules and procedures;

advice and guidance to personnel on administrative procedures, processes and

Act as
liaison between unit and internal and external clients and provides proactive
customer service to expedite completion of projects, and provide information;

As the
first face of HR, ensure that new hires’ first impressions are positive and
that they have all in-processing information completed;

hiring management and guide personnel on UNOPS recruitment and performance
management processes, and learning and development initiatives, resources, and

advice to supervisors on good practices, policies and procedures in performance
management, including managing of under-performance;

the implementation of institutional gender and diversity initiatives, providing
education and advice on issues related to equity, compliance, inclusion, and

Talent Acquisition
& Administration and Office Administrative Services:

support in the recruitment processes ensuring best practices are used for
effective and efficient talent acquisition in line with UNOPS policy; 

participate in workforce planning at the office and project level and guide
clients through recruitment and selection processes. Take lead on requisition
initiation, long-listing, testing and interviews, formal approvals, selection
minutes, reference checking, fee calculation, offers and rejections, and
updating recruitment on-line information system;

and advise UNOPS personnel, consultants, partners and project personnel on
their conditions of service and entitlements according to their contract
modality, expediting actions to facilitate their efficient, timely, and
client-focused on-boarding;

with UNOPS’ HR related groups such as BSSC on personnel administration matters
and submit transactional HR service data (normally within the ERP system);

precedents and present recommendations to supervisor, taking into account
institutionalized exceptions. Undertake research on a range of HR related
issues and assist in the preparation of notes/reports;

and maintain monitoring systems, advising the supervisor on the status of
pending requests and approaching deadlines. Follow up on team work processes to
ensure clearance, approvals and timely workflows;

questions and follow-up with personnel and management to ensure completion of
absences requests, performance management cycle, and other HR processes etc. in
electronic information systems;

with relevant HQ and UN system units (such as Entebbe Support Base;
Admin/protocol, ICT, Security, training sections) to exchange information and
follow up on pending issues;

Set up
and maintain department files/records including but not limited to; personnel
files, attendance sheets, leave records etc according to local and corporate
record retention guidelines

up or process payroll verification;

status of HR actions to facilitate timely action by supervisor and line
management, including on transactions initiated, expiring
appointments/contracts, and pending separation actions.

efficient planning and management of the HR unit, including drafting annual
recruitment plans, implementing designated projects in line with the corporate
HR strategy, overseeing personnel file systems as well as provision of related
statistical summaries and tracking movements of UNOPS personnel within the
relevant business units;

quarterly travel plans for the programme;

for travel management activities for programme staff and visitors;

administrative support & coordination to key events (e.g. conferences, VIP
visits, UN Day, training hosted in Entebbe etc.) in a timely and quality basis;

and maintain up-to-date training records and database of all personnel to
ensure compliance in completion of mandatory training;

the HRO in the implementation of internal guidelines and best practices.

Team Management

the engagement and provision of high quality results and services of the team
supervised through effective work planning, performance management, coaching,
and promotion of learning and development;

oversight, ensuring compliance by team members with existing policies and best

Knowledge building
and knowledge sharing

support to the organization, facilitation and/or delivery of training and
learning initiatives for personnel on HR-related topics.

sound contributions to knowledge networks and communities of practice by
synthesizing of lessons learnt and dissemination of best practices in human

feedback, ideas, and internal knowledge about processes and best practices and
utilize productively;

research on a range of HR related issues and provide content for notes/reports
including quarterly and year-end reports for monitoring, statistical and review
purposes by management;

with relevant HQ and UN system units to exchange information and follow up on
pending issues.

Qualifications, Skills and Experience:

ideal candidate for the United Nations Office for Project Services (UNOPS) HR
Associate (HR & Admin) job opportunity should hold a First level University
degree (Bachelor’s Degree or equivalent) combined with a minimum of two (2)
years of relevant experience OR a High School/Secondary education equivalent
combined with a minimum of six (6) years of relevant experience. Required.

experience is defined as experience in an international and/or national
organization in providing HR advisory, recruitment, administration and/or
HR-generalist services.

 Fluency in English (reading, writing and
speaking) is required.  Knowledge of
another official UNOPS language is desired.


all individuals with respect; responds sensitively to differences and
encourages others to do the same. Upholds organizational and ethical norms.
Maintains high standards of trustworthiness. Role model for diversity and

Acts as
a positive role model contributing to the team spirit. Collaborates and
supports the development of others. For people managers only: Acts as positive
leadership role model, motivates, directs and inspires others to succeed,
utilizing appropriate leadership styles.

understanding of the impact of own role on all partners and always puts the end
beneficiary first. Builds and maintains strong external relationships and is a
competent partner for others (if relevant to the role).

establishes an appropriate course of action for self and/or others to
accomplish a goal. Actions lead to total task accomplishment through concern
for quality in all areas. Sees opportunities and takes the initiative to act on
them. Understands that responsible use of resources maximizes our impact on our

Open to
change and flexible in a fast paced environment. Effectively adapts own
approach to suit changing circumstances or requirements. Reflects on
experiences and modifies own behavior. Performance is consistent, even under
pressure. Always pursues continuous improvements.

data and courses of action to reach logical, pragmatic decisions. Takes an
unbiased, rational approach with calculated risks. Applies innovation and
creativity to problem-solving.

ideas or facts in a clear, concise and open manner. Communication indicates a
consideration for the feelings and needs of others. Actively listens and
proactively shares knowledge. Handles conflict effectively, by overcoming
differences of opinion and finding common ground.

NB: Candidates
with no UN or UNOPS experience are strongly encouraged to apply. Qualified
female candidates are strongly encouraged to apply.

How to Apply:

If interested in
joining the United Nations Office for Project Services (UNOPS) in the
aforementioned capacity, please click on link below to visit website and create
profile or express interest if you already have a profile on the UN system.


Deadline: 28th July 2020

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