Finance and Administration Manager USAID Project Job Vacancies – Uganda Biodiversity Fund (UBF)

Job Title:   Finance And Administration Manager

Uganda Biodiversity Fund (UBF)

Duty Station:
Kampala, Uganda

Reports to: Executive

Funding Source: USAID

About US:

The Uganda
Biodiversity Fund (UBF) is a national independent conservation trust fund
incorporated in Uganda under the terms of the Trustees Incorporation Act. UBF
is governed by a board of trustees, supported by a management team headed by an
Executive Director. It is currently based in Kampala, Uganda, and aims to be
the leading grant making institution in Uganda that awards grants to support
national and community-based institutions, and individuals involved in
protecting and conserving Uganda’s rich biodiversity.

Job Summary: The
Finance and Administrative Manager is a member of the Senior Management team
and is responsible for the efficient running of the Uganda Biodiversity Fund
office operations, the effective control of its financial and human resources,
and of the technical, IT and administrative system in order to contribute to
the delivery of the organizations overall services and commercial objectives

Key Duties and Responsibilities: 

 Financial Management

Ensure that proper
Books of Accounts are maintained in line with Generally Accepted Accounting
Standards and other professional pronouncements.

·       Presentation of periodical and annual
financial and management accounts.

·       Work with senior management to grow the Fund,
formulating strategies, plans and budgets.

·       Take ultimate responsibility for the Fund’s
cash management, investment plans, taxation and other regulatory compliance.

·       Institute effective internal control systems
to ensure safety of the Fund’s resources and compliance of laid down financial

·       Perform due diligence on organizations to
receive grants from UBF.

·       Develop reporting templates for grantees to
facilitate monitoring of grant performance.

·       Human Resource Management

·       Develop the Fund’s human resources and
administration system, enhancing professional development, performance
evaluation, training and recruiting.

·       Leading and developing the finance and
administration teams.


·       Oversee administrative functions as well as
facilities to ensure efficient and consistent operations, safety and security
of premises, equipment and staff.

·       Oversee the procurement function, sub awards
and Logistics.


·       Ensure Donor reporting in a timely manner

·       Ensure Compliance with the Donor

Qualifications, Skills and Experience:

·       The ideal candidate must hold a bachelor’s
degree in accounting/ Finance

·       Accounting Professional qualification e.g.

·       Master’s Degree in Business Administration
(MBA) will be an added advantage.

·       Solid proficiency with accounting software
e.g. Navision, Quick Books, Sun System, Pastel, along with Microsoft Office
Applications like Word, Excel, PowerPoint and Outlook

·       Seven or more years of experience in a similar

·       Ability to work in a multicultural diverse
environment and under pressure

·       Demonstrated ability to adhere to strict
confidentiality involving internal/ external information

·       Good verbal, written and interpersonal
communication skills in English

·       Ability to plan, manage and follow through
assignments and communicate at all levels of the organization in a timely and
professional manner

·       Ability to work independently and as a member
of a team with minimal supervision

How to Apply:

All candidates should
send their applications with updated CVs including three work related referees
addressed to: The Executive Director through e-mail address
Please indicate the title of the Job you are applying for in the Subject line
of the Email.

NB: Only
shortlisted candidates shall be contacted. Any applications submitted after the

deadline shall not
be considered.

Deadline: 31st 
July 2020

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