Result Based Financing Advisor - Q-Sourcing Servtec

  Job Title:       Result Based Financing Advisor Organization:    Q-Sourcing Servtec Duty Station:   Kampala, Uganda Reference: QSSU-...

Entry Level Finance and Administration Assistant NGO Jobs - Baylor-Uganda

Organization: Baylor-Uganda
Duty Station: Uganda

About US:
Baylor-Uganda is a private not for profit child health and development organization providing family-centered pediatric HIV/AIDS prevention, care and treatment services, health professional training, and clinical research in Uganda. Baylor College of Medicine Children’s Foundation -Uganda (Baylor-Uganda) is an indigenous not-for-profit child health and development organisation affiliated to the Baylor College of Medicine International Paediatric AIDS Initiative (BIPAI), a Network of paediatric HIV/AIDS care and treatment Children’s Clinical Centres of Excellence and international program offices in 11 countries across Africa and Eastern Europe.

Job Summary:   The Finance and Administration Assistant will mainly review and monitor the implementation of policies and procedures for general office administration, fleet, asset and inventory management in line with the department mission.

Key Duties and Responsibilities:  
·        Monitor the implementation of a procedure of periodic travel planning by the Regional staff per cluster, make consolidate organizational monthly & quarterly travel plan in alignment to appropriate vehicle scheduling and allocations then manage the weekly vehicle allocations while giving feedback to the key stakeholders in line with Baylor-Uganda fleet management policy.
·        Develop and monitor the implementation of the periodic regular service schedule for timely routine servicing and repairs of the motor vehicles and motorcycles plus the timely management of instant repairs and service given the Drivers/rider’s report on motor vehicle and motorcycle in line with Baylor-Uganda fleet management policy
·        Prepare monthly trip reports, fuel consumption reports, and vehicle repair and routine maintenance reports to management for monitoring expenditures on repairs and service costs of the entire Baylor-Uganda fleet in line with Baylor-Uganda fleet management policy
·        Monitor the proper usage of the motor vehicles by use of  fleet monitoring system to track trip movements, fuel usage, speed and proper handling of the vehicles on the road then submit related reports to the supervisor and follow up the giving of feedback to the drivers/riders in line with Baylor-Uganda fleet management policy
·        Develop and monitor the implementation of a schedule for all motor vehicles and motorcycles insurance and update the insurance claims file and e-database in line with Baylor-Uganda fleet management policy
·        Verification of all utility bills, security, cleaning, and vehicle repairs with supporting documents to establish their completeness and accuracy before submission to finance for payment in line with Baylor-Uganda Financial policy.
·        Monitor the implementation of the approved consolidated operational regional procurement plan and provide administrative support during the management of micro procurements within the Region in line with Baylor Uganda regional procurement guidelines.
·        Review and implement the approved security controls and procedures at the central region inclusive of the performance supervision of the security team then preparation of monthly consolidated security reports to the supervisor in line with Baylor-Uganda security policy.

Qualifications, Skills and Experience:
·        The applicant must hold a Bachelor’s Degree (honors) in a business-related course or any degree oriented towards Administration.
·        The job holder must have at least three (3) years relevant working experience in general office administration and fleet management in a reputable organization.
·        Good interpersonal skills, communication skills, and analytical skills.
·        Good computer skills and knowledge of computer accounting packages,
·        Knowledge of the local language will be an added advantage
·        You must have at least a credit 6 in MATHEMATICS and ENGLISH at Ordinary Level (UCE).

How to Apply:
Applications should include a cover letter, CV, daytime telephone contact, three traceable professional references and certified UNEB certificates as well as certified University Transcripts. To Apply, click the link below.

Deadline: 2nd August 2020

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