The Ugandan Jobline

Job Title:   Administrative Assistant

Organization:
Rakai Health Sciences Program (RHSP)

Duty Station:
Mpigi, Uganda

Reports to: Cluster
Coordinator

About US:

Rakai Health
Sciences Program (RHSP) is a collaborative bio – medical research and service
delivery organization. RHSP strives to improve the quality of life of the local
population through a combination of community-based research, curative services
and prevention strategies in the districts of South-central Uganda.

Job Summary:  The Administration Assistant should be able to
assist management, staff and all visitors to the organization by handling
office tasks, providing polite and professional assistance via phone and email,
making space reservations for meetings, and generally being a helpful and
positive presence in the workplace. He/she will further be responsible for
photocopying, binding, laminating etc and take good care of the office machines
such as photocopiers, printers, computers among others

Key Duties and Responsibilities: 

·       Assist with all aspects of administrative
management, directory maintenance, logistics, equipment inventory and storage

·       General office management

·       Carrying on clerical work

·       Handling official communications

·       Management of the program secretarial bureau

·       Responsible for maintaining both regulatory
and personal files

·       Attending meetings and taking minutes

·       Make travel arrangements for executives

·       Maintain welfare of office and visitors

·       Assists in the preparation of activity
budgets, expenses and accountability

·       Coordinate logistical supplies for the
respective offices

·       Any other official duties as may be assigned
by management

Qualifications, Skills and Experience:

·       The ideal candidate must have relevant qualifications,
skills and experience

How to Apply:

All interested
candidates possessing the above attributes can send their; applications
including a cover letter, updated CV with 3 referees, and copies of academic
qualifications/certificates, addressed to the HR Manager to jobs@rhsp.org .
Kindly indicate the job title in the subject line of the email. Only online
applications will be considered.

Only short-listed
candidates will be contacted. Any form of lobbying and canvassing will lead to
disqualification.

Deadline: Tuesday 4^th August 2020 at 5: 00 pm

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