Human Resource & Administration Officer US NGO Job Placements – International Rescue Committee

Job Title:       Human Resource & Administration

International Rescue Committee

Duty Station:

About US:

The International
Rescue Committee helps people whose lives and livelihoods are shattered by
conflict and disaster to survive, recover, and gain control of their future. It
was created by Albert Einstein more than 80 years and has been working in
Uganda since 1998. It has particularly working in the conflict zones where tens
of thousands of people have been kills and over 1.6 million displaced.
Following a peace agreement in 2006, Ugandans are returning home and looking to
rebuild their lives. The IRC is there to protect women and children from
violence and exploitation by fostering a safe environment and encouraging
education, and is supporting farmers and small businesses, and helping
communities promote peace and long-term development.

Job Summary:  Under the direct supervision of the Field
Coordinator, the HR/Admin Officer will support the affairs related to the day
to day running of the IRC Uganda office in Kiryandongo and is the focal person
providing key support on all HR functions. The Human Resource/Admin Officer
will assist in the human resources activities including recruitment and
orientation, personnel files, staff benefits and insurance schemes, timesheets
and payroll.

Key Duties and Responsibilities: 

Recruitment and On-boarding

·       Initiate and coordinate all the recruitment
requests and follow through on hiring procedures in line with the policy.

·       Prepare and post all job advertisements for
all vacant positions in appropriate channels and ensure wide and appropriate
distribution, this includes e-filing of application and sending out HR

·       Maintain a recruitment resource database

·       Maintain an organized recruitment resource
database and bi-weekly update the recruitment status report and send it to all
managers on a weekly basis

·       Organize interviews and follow through on
hiring procedures in line with the IRC policy

·       Liaise with hiring managers and field HR/Admin
staff to ensure new staff are oriented upon hire in all IRC offices. Includes
providing pre-assignment information, orienting employee to the IRC Way in the

Contract Management

·       Preparing and track offer letters and
employment contracts.

·       Prepare CoS (Change of Status) forms as
required and draft/track Staff Contracts, termination forms/notifications.

·       Ensure internal equity is maintained for
staff compensation and benefits and advice programs leads accordingly.

·       Ensure staff understand their benefits
package and lead an effective administration of the benefits.

·       Maintain accurate and up to date personnel
records of all employees including orderly archiving.

·       Ensure the IRC way violations are captured,
reported, and followed through on a monthly basis.

HRIS Support

·       Support the management of IRC Uganda’s HRIS
system and ensuring that it is accurate and maintained up to date.

·       Support the maintenance of all talent
acquisition and management processes in Cornerstone and the HRIS as assigned,
to ensure 100% data integrity.

·       Act as a point of contact for all Cornerstone
enquiries for Kiryandongo.

·       Capacity building employees, management in
use of Cornerstone and the HRIS.

·       Support Payroll process for national staff,
as required.

Performance management

·       Coordinate timely performance appraisals and
maintain an updated PME database for all staff in coordination with the other
field HR leads

·       Ensure that performance evaluations for all
staff are conducted on time, and review all evaluations to ensure quality and

·       Collate training needs from the PME and
ensure that they are captured in the Annual learning and development plan.

Health Insurance Management

·       Coordinate the national staff health
insurance scheme ensuring timely and accurate reports from the service

·       Ensure all staff and eligible dependents are
registered on to the medical insurance scheme, monitor staff medical coverage
and ensure that the scheme is functioning well.

·       Liaise with the health service provider to
resolve any issues with the services.

·       Follow up on all medical insurance matters
for staff including adding and deleting staff to/from the employer’s liability
and the medical and hospitalization insurance policy schemes as well as follow
up on payments and claims.

Exit Management

·       Process and track all termination paperwork
for all national staff including preparation of termination notice letters in
relation to closing grants and restructuring.

·       Work closely with supervisors to ensure exit
interviews are offered to all staff and data is captured in the online exit
survey to ensure a learning and reflective culture in the country program.

·       Ensure that staff are removed from the Health
Insurance scheme and GPA schemes accordingly

·       Develop and maintain reports to update and
finalize terminal benefits

·       Perform other duties as needed or requested
by the HR/Admin Manager or the HR Coordinator.

Qualifications, Skills and Experience:

·       The ideal candidate must hold a University
Degree, higher diploma in Human Resources or similar professional qualification

·       At least three years of relevant professional
experience in human resources

·       Strong knowledge and experience of HRISs, and
ideally in supporting others to use HRIS

·       Extensive knowledge and experience of
managing a payroll, preferably for more than 400 employees

·       Previous experience working with an
international NGO in a cross-cultural setting, preferably in the HR sector

·       Previous experience in using ProMISe HRMIS is
an advantage

·       Strong experience in a human resource support

·       Ability to analyse and interpret numerical
data and processes

·       Ability to maintain the highest degree of
discretion and confidentiality of HR information

·       Ability to use judgement to determine when to
deal with a query to conclusion or when to pass to another member of the team

·       Organised and methodical and with good
attention to detail

·       Willingness and ability to work within a
multi-site, international organisation

·       Customer focused with good interpersonal

·       Ability to work on own initiative with
limited supervision

·       Ability to deal with ambiguity and work
towards a resolution

·       Excellent written and verbal communication

·       Excellent Microsoft Office packages – Word,
Excel, and Outlook.

·       Able to coach and support others

How to Apply:

All suitably
qualified and interested candidates are encouraged to apply online at the link


The IRC and IRC
workers must adhere to the values and principles outlined in IRC Way – Standards
for Professional Conduct.  These are
Integrity, Service, and Accountability. 
In accordance with these values, the IRC operates and enforces policies
on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti
Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

Deadline: 10th July 2020

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