Entry Level Accounts Assistant – Payables Job Vacancies – Bethany Children Hospital Luzira

Job Title: Accounts Assistant – Payables (Entry
Level Job Vacancies)

Organisation: Bethany
Children Hospital Luzira

Duty Station: Kampala,
Uganda

Reports to: Accountant

About US:

Bethany Women’s and Family Hospital is committed to providing our patients with the safest, highest-quality, most-satisfying care possible. The safety of our patients and their newborns is our top priority.

Job Summary:   The Accounts
Assistant – Payables will manage suppliers, ensuring effective management of
invoices, authorization of these invoices, timely and accurate disbursement of
authorized payments. Timely and accurate reconciliation of statements and
posting. You are also responsible for preparing a suppliers’ evaluation, IVF
cash inventory, carry out inventory in pharmacy lab, general lab, scan etc. To
be available for general finance duties from time to time e.g. leave cover,
etc..

Key Duties and Responsibilities:  

Payments

·       
Ensure
that all supplier transactions are backed up by an LPO, quotation, delivery
note, invoice and receipts; all attached to relevant documents.

·       
To
ensure authorized requisitions for supplier payments by cheque or petty cash;
based on dates agreed on payment plan from supervisor(s) and ensure timely and
accurate follow up

·       
To
forward authorized requisitions (based on suppliers’ outstanding balances and
backed by payment plan) to Head of Finance or Accountant for final
authorization of expenses. Please note that the payment plan must be based on
close monitoring of creditors’ ledger e.g. Utility bills, to avoid late payment
penalties.

·       
To
ensure that a breakdown of remittances is regularly issued for all utility
companies

·       
To
ensure cheques are signed by authorized signatories and issue them according to
supervisors’ instructions

·       
To
follow up and ensure that allocations to suppliers have been made for all
authorized requisitions in a timely manner

·       
To enter
and post these transactions in the system ensuring transactions are posted into
the right accounts. Stamp posted vouchers with the POSTED stamp.

·       
To
ensure that monthly, accurate reconciliations of supplier balances are made of
suppliers accounts /statements/balances

·       
To
ensure that all invoices that are paid are stamped “PAIP” with corresponding
accurate cheque details e.g. cheque number, amount, date etc.

·       
To
ensure that all posted and paid invoices are filed in a chronological order in
a clearly labeled file for easy retrieval

·       
Ensure
cheque payment vouchers and stubs are fully completed at the time of making
payment.

·       
Perform
any other duties as may be reasonably required within your skills mix and
responsibilities

Reports

·       
Monthly
Analysis of suppliers

·       
Monthly
suppliers ‘reconciliation statements

·       
Bi
annual Suppliers’ evaluation Sheet

Qualifications, Skills and Experience:

·       
The applicant
must hold a Degree in finance or accounting from a recognized institution

·       
Professional
course like CPA or ACCA will be an added advantage

·       
At least
two years of experience in a similar field

·       
Computer
knowledge especially MS Excel, MS Word, emailing

·       
Knowledge
of finance computer packages/ software; preferably QuickBooks

·       
A high
level of integrity and confidentiality

·       
Ability
to deal with and analyze large amounts of statistical, financial data

·       
Ability
to process statistical information into reports

·       
Good
communication and interpersonal skills (both oral and written)

·       
Ability
to multitask

·       
Ability
to prioritize tasks

·       
Ability
to detect and prevent fraudulent transactions.

·       
High
level of intuition to be able to solve complex problems quickly

How to Apply:

All candidates
should send their updated CVs, applications (including 3 work references two of
which should be your supervisor and Head of department) to:

The Human Resource
Manager,

Bethany Women and Family
Hospital,

Plot 16, Kabalega
Close, Luzira, Nakawa division, Kampala.

Email to:
hrbethanywomenhospital@gmail.com

Deadline: 17th June, 2020

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