Administrative Assistant / Secretary Job Careers - Goodman International Ltd

Job Title:         Administrative Assistant / Secretary Organization:  Goodman International Ltd Duty Station : Kampala, Uganda ...

Logistics Officer Job Careers - Oxfam

Job Title: Logistics Officer
Organisation: Oxfam
Duty Station: Uganda

About US:
Oxfam is a confederation of 19 independent charitable organizations focusing on the alleviation of global poverty, founded in 1942 and led by Oxfam International. It is a major nonprofit group with an extensive collection of operations.

Job Summary:    The primary responsibility of Logistics Officer is to manage the overall logistics operations with a particular focus on  procurement, fleet and adequate stewardship of agency resources (Assets). The Logistics Officer will be exemplary in his/ her commitment to Oxfam Novib core values, upholding principles and policies.

Key Duties and Responsibilities: 
Assets and Property management
·       Maintaining an assets register and carry out quarterly physical verifications. Making sure that copies are signed and on file.
·       Maintaining monthly Programme stocks and making sure copies are verified and filled. Make sure monthly reports to the Area Manager and Logistics Coordinator
·       Making Sure that distribution lists are verified by the team leaders and also returned, for proper filling.
·       Support to the Partners to make sure that they have proper assets management procedures in place.
·       Development and updating of a property inventory database by Oxfam Novib property sequentially, number of units, serial no., description of property, project no. /voucher no., date acquired, purchase cost, condition, location, user, expected disposal date if applicable.
·       Prepare schedules to track lease expiry dates and rent payments for the South West Region on a 6 months or yearly basis. Ensure that lease agreements are renewed in time and payments are made in time.
Procurement and Purchasing:
·       Preparation of procurement plans for the office and projects and their implementation monitoring.
·       Organization of procurement processes including preparation and conduct of RFQs, ITBs or RFPs, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with Oxfam rules and regulations.
·       Preparation of Purchase orders and contracts, preparation of Recurring Purchase orders for contracting of services, and maintaining an updated Suppliers base.
·       Review of procurement processes conducted by the field procurement committee;take minutes for the committee and maintaining a link communication with the Country office Procurement committee.
·       Implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems.
Transport and Fleet Management
·       Accounts for the overall compliance with the delivery and fleet management procedures (Monthly transport / Fuel Consumption report);
·       Supervise the running cost of fleet (fuel, maintenance and repairs), including generators at office and in the field.
·       Control and secure Service Contracts with Suppliers of rented vehicles and trucks;
·       Account for the overall compliance with delivery and transportation management procedures;
·       Ensure that vehicles are being made available upon proper request to the department.
·       Ensuring monthly fuel usage reports for all vehicles are prepared and passed to Kampala office as required as well as maintains proper file records.
·       Supervise the work of the drivers to ensure proper vehicle allocations, tracking of vehicle related costs inclusive of monitoring maintenance/repair/service schedules and fuel.
Emergency preparedness and response
·       Is responsible for providing appropriate support to emergency responses occurring within the geographical scope of South West.
·       Takes part in analysing the capacity of his/her programmes and teams to respond to emergencies;
·       Contributes towards identifying preparedness measures in liaison with Logistics Coordinator/ Area Manager to implements these measures;
·       Strengthens external coordination with colleagues from other organisations
·       Adhere to Oxfam’s principles and values (click here) as well as the promotion of gender justice and women's rights (click here).
·       Understanding of and commitment to adhere to equity, diversity, gender, child safety and staff health and wellbeing principles.

Qualifications, Skills and Experience:
·       The ideal applicant must hold a university degree obtained from a recognized education institution in any of the following areas: Logistics and Transport, Supplies Management, Business Administration, Procurement, Engineering or any other related area;
·       At least Three (3) years of professional working experience in logistics in a fast-paced environment in the areas of maintaining a logistics database, running queries on on-going shipments, pipeline information, insurance claims, inventory management, service provider contracts administration and execution, compilation of contract documentation and budget monitoring and reporting;
·       Possession of professional qualifications such as CIPS, CILT is an added advantage;
·       Proficiency in both oral and written English;
·       Experience in Humanitarian response programmes and Donor funded projects such as DFID,EKCHO, UNHCR
·       Ability to work and stay in the field with remote settings
·       Ability to work long hours with minimum supervision
·       Knowledge of Bantu languages and Swahili is an added advantage
·       Dynamic and willing to take initiatives to complete assigned tasks and deal with difficulties encountered in daily work
·        Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities.
·       Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work.
·       Commitment to Oxfam’s safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible.

How to Apply:
All Interested and suitable candidates please apply online at the link below

Submit your application indicating the position name in the email subject line. Only short-listed candidates will be contacted.

Deadline: 5th June 2020

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