Human Resource and Administrative Manager NGO Job Careers – Finnish Refugee Council (FRC)

Job Title: Human Resource and Administrative
Manager

Organisation:
Finnish Refugee Council (FRC)

Duty Station:
Kampala, Uganda

About US:

Finnish Refugee
Council (FRC) is an International NGO promoting adult education and community
development among refugees and has been active in Uganda since 1997 as an
operational partner to Office of the Prime Minister and United Nations High
Commissioner for Refugees (UNHCR).

Job Summary:  The primary responsibility of Human Resource
and Administrative Manager is to plan, arrange and monitor human resource and
general administrative operations in relation to various FRC Uganda projects,
and ensure the legal obligations in relations to organisational existence, and
HR, are fulfilled.

The HR and
Administrative Manager supervises HR and Administration Officer(s) attached to
FRC Country projects.

Key Duties and Responsibilities: 

Human Resources (70%)

·       Develop and implement the organisations HR
related policies and procedures that are aligned with organisations priorities
and demands, as well as country specific laws and regulations.

·       Manage recruitment and selection processes;
identify recruitment needs and advise on best recruitment approaches; conduct
interviews; cross-check candidate’s documents; prepare staff work contracts; do
orientation to HR operations; and handle staff exit and hand over.

·       Design and implement appropriate performance
evaluation systems, manage and advice on their implementation, analyse results
for staff improvement and training purposes.

·       Ensure that HR management in field offices is
properly done.

·       Support line managers in change management,
team building and addressing organisations challenges, and identify key HR
issues for management’s attention.

·       Train staff in HR related policies and
guidelines.

·       Ensure that HR related contracts (insurances,
health services) are accurate and renewed.

·       Ensure legal compliance throughout human
resource management; personnel files, payroll and leave records are updated and
in order, and share any personnel changes with the Finance Officer / Manager.

·       Handle and oversee disciplinary and grievance
issues, employee and labour relations, and time and attendance management.

General Administration (20 %)

·       Ensure that standards of good practise in
management and administration is in place and followed, such as manuals and
guidelines, asset register, inventories, communication methods and systems,
incident logs etc.

·       Oversee and advice on the day-to-day running
of the Country Office and field offices.

·       Oversee the management of staff work hour
tracking and reporting.

Legal Framework (10%)

·       Keep track and ensure that legal obligations
for International NGOs in Uganda are fulfilled on timely basis (Work permits,
NGO Certificate, NGO permit, submission of annual reports to legal entities, HR
audits, MoU with line ministries and districts, Compliance with FIA in
coordination with Finance department, compliance to labour laws etc. etc.).

Qualifications, Skills and Experience:

·       The ideal applicant must hold a Bachelor’s
degree in Human Resource Management or in Business Administration (HR option)
or in Public Administration, combined with strong work experience. Master’s
degree preferred.

·       At least 7 years of experience in HR and
administrative tasks, of which 2 years in managerial position.

·       Experience in working in humanitarian or
development context is an advantage.

·       Ability to prioritise a demanding workload
and to work under minimal supervision.

·       Ability to deal with pressure and work quickly.

·       Experience and ability to draft concise and
effective policies.

·       Good computing skills, proficiency on
intranet, Word and other Microsoft Office packages is a must.

·       Knowledge in change management and capacity
building.

·       Willing to work in challenging situations and
with diverse staff.

·       Willing to follow rules and regulations.

·       Good communication, diplomacy and
problem-solving skills.

·       Willingness to step in and solve difficult
situations, especially in regard of staff HR issues.

·       Ability and willingness to listen and share
decisions and to take effective decisions.

·       Eye for detail especially with legal
contracts and documents.

·       Fluent in English, written and spoken.                           

·        Kiswahili, French, Acholi, Nuer, Dinka sills
would be an asset.

How to Apply:

Email Your Application
to; frcugandaadmin@refugeecouncil.fi

Include in your
application

·       A cover letter with details of the gross
salary request in UGX

·       maximum 4-page long CV

·       Contacts of 3 professional reference persons.

Do not email copies
of certificates!! Only shortlisted candidates are requested to present their
certificates.

Deadline: Friday 22nd May 2020

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