The Ugandan Jobline

Job Title:   Human Resource and Administration Manager

Organization:
African Prisons Project (APP)

Duty Station:
Kampala, Uganda

Reports to:  Country Director

About US:

The African Prisons
Project (APP) is a community of people passionately committed to bringing hope
and justice to men, women and children in African Prisons ensuring equitable
access to justice, health and education. 
Our 2020 strategy focuses on developing change makers amongst prison
staff and inmates who use the law to bring justice to the most vulnerable in
society; and to begin assembling world-class law teachers, law makers and
practitioners to aid the training and development of our people; and to plan
our expansion as we look to establish ourselves as a social enterprise offering
legal services in Africa and beyond. For details about APP, follow this link;
https://africanprisons.org/our-work

Job Summary:  The Human Resources/ Administration Manager
provides general Human Resources and administration support for both the
Kampala Office and all the field offices. The Human Resource/ Admin Manager is
responsible for providing support in the various human resource functions,
which include Talent acquisition and management, (recruitment, staffing, training
and development, performance monitoring and employee counselling)

Key Duties and Responsibilities:  

·       
Maintain
a thorough knowledge of APP personnel policies and ensure the implementation of
these policies and SOP.

·       
Under
the supervision of the Country Director, assist in the implementation of the
APP Country Strategic Plan Objectives

·       
Develop
a coaching and mentoring strategy for implementation in all APP field offices

·       
Analyse
statistical data and reports to identify and determine causes of personnel
problems and develop recommendations for improvement of organization’s
personnel policies and practices.

·       
Produce
monthly reports for review by the supervisor, and produce annual staff turnover
report for HR analysis.

·       
Initiate
and coordinate annual job descriptions review exercise in liaison with sector
heads and update the job description database

·       
Provide
advice and assistance to supervisors when conducting staff performance
evaluations

·       
Identify
training and development opportunities

·       
Provide
basic counselling to staff on both performance related obstacles and personal
issues

·       
Plan and
conduct new employee orientation an on boarding to foster positive attitude
toward organizational objectives.

·       
Ensure
that performance evaluations for all staff are conducted on time, and review
all evaluations to ensure quality and consistency; Review all PME forms
produced by the Human Resource department; and produce an annual Human
Resources Development Plan.

·       
Initiate
and coordinate all the recruitment requests received in line with APP policy
and provide technical guidance to staff as per policy; Organize interviews and
follow through on hiring procedures in line with APP policy;

·       
Prepare
and post all job advertisements for all vacant positions in appropriate media
and ensure wide and appropriate distribution to all field offices.

·       
Maintain
and organized recruitment resource database and monthly update the recruitment
status report.

·       
Initiate
and coordinate timely contract renewals; manage staff related entry and exit
documentations upon hire and at exits after end of assignments.

·       
Supervise
the processing and management of staff health insurance scheme/ and all staff
benefit.

·       
Promote
workplace safety and conducive work environment.

·       
Manage
administration of personnel benefits and compliance with tax laws, including
employee terms & conditions of service, salaries & benefits, employment
contracts, and leave records.

·       
Review
Leave management and ensure timely processing in the leave management system.

·       
Manage
and ensure correctness and completion of HR records and documentation including
Personnel files, organization charts and databases. Ensure Audit ready records
and files.

·       
Provide
advice and assistance to staff and management on pay and benefits systems

·       
Notify
staff and supervisor of relevant policy changes in immigration
requirements/procedures.

·       
Supervise
and oversee the entire administrative function of the Kampala office.

·       
Manage
employee orientation process, onboarding including probation management and
tracking.

·       
Manage
administration of personnel benefits in compliance with tax laws and employee
terms & conditions of service, salaries & benefits, employment
contracts, and leave records.

·       
Review
Leave management and ensure accurate and timely processing of staff annual
leave.

·       
Manage
and ensure correctness and completion of HR records and documentation including
organization charts and databases as well and Personnel files,

·       
Manage employee
orientation process, onboarding and the first 90-days including probation
period tracking.

·       
Any
other duties assigned by supervisor

Qualifications, Skills and Experience:

·       
The applicant
must hold a Degree or Masters in Human Resource Management, Public
Administration or international Relations. Minimum of four years as a senior HR
staff with a reputable organisation.

·       
Exceptional
professionals with 4-7 years of work experience as a senior HR staff with a
reputable organisation. Preferably with an international NGO.

·       
Strong,
relevant work experience in Human Resource and Administration;

·       
Good
presentation skills and ability to explain technical concepts in plain
coherent, lay terms.

·       
Ability
to grow others’ analytical skills.

·       
Ability
to handle multiple tasks; proven self-initiative and problem solving abilities.

·       
Proven
track record of quality performance in highly pressured environments.

·       
Computer
skills, including Word, Excel, Power-Point, and Access.

·       
Proven
training/capacity building skills in Human Resource and Administration.

How to Apply:

Email your CV and
cover letter only to careers.ug@africanprisons.org  clearly indicate the position you are
applying for as the subject.

Deadline: 10th March, 2020 by 5:00pm. 

NB: Only
shortlisted candidates will be contacted. Applications will be reviewed on a
rolling basis.

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