The Ugandan Jobline

Job Title:        Supply and Procurement
Officer

Organization: United Nations Children’s Fund
(UNICEF)

Duty Station: Kampala, Uganda

Reports to: Supply/Logistics Specialist

Grade: NOB

About US:

The United Nations Children’s Fund (UNICEF) is mandated by
the UN general assembly to advocate for the protection of children’s rights, to
help meet their basic needs and expand their opportunities to reach their full
potential. Together with our partners, we work in 190 countries and territories
to translate that commitment into practical action, focusing special effort on
reaching the most vulnerable and excluded children, to the benefit of all
children, everywhere.

Job Summary:  The Supply and Procurement Officer administers
the Procurement Services operations of the office and is responsible for
effective planning, and strengthening national capacity development mechanisms
that provides access to UNICEF’s supply networks, in support of the Country
Programmes and operations. She/he contributes to the collaboration with all
other UN agencies to accelerate implementation of the Harmonized Business
practices for supply chain initiatives in line within Reform/coherence.

Key Duties and Responsibilities:  

Procurement transactional support

•                 
Manages on-going and new UNICEF Procurement
Services (PS) transactions in collaboration with programme sections and UNICEF
Supply Division (SD).

•                 
Monitors overall PS transactions and facilitates
an efficient and effective PS workflow, by addressing the bottlenecks and gaps
and improving the processes, in close coordination with UNICEF Uganda programme
section, SD and national counterparts.

•                 
Coordinates the importation process of health
supplies under all Procurement Services projects, including the liaison with
National Drug Authority, Pharmacy Division and national implementing partners

•                 
Contributes to SD Workshops and any other events
relevant to Procurement Services. Provides training on PS as required,
particularly with regards to transaction management.

•                 
Contributes to the implementation of Business
Operation Strategy (BoS) with other UN agencies in the area of procurement,
including the development and management of PS partnerships with UN agencies in
Uganda

•                 
Other ad-hoc procurement tasks, as deemed
necessary by the supervisor

Partnerships

•                 
In coordination with Supply Division, manages PS
Key Accounts as well as complex and large requests and projects.

•                 
Develops and maintains a framework for the
identification, planning and implementation of procurement services projects.
Ensures appropriate linkage of the PS engagement with Country Programme results
frameworks and workplans.

•                 
Liaises with UNICEF programme staff on PS issues
relevant to their areas of work and introduces PS to their government
counterparts as needed.

•                 
Coordinates the development of new operational
frameworks (e.g. Memorandum of Understanding – MoU) for procurement services,
or the amendment of existing ones, in close collaboration with Supply Division,
government and other concerned parties.

•                 
Explores with relevant counterparts (internal
and external) possible expansion of Procurement Services to other commodities
and programmes not previously supported by this mechanism in Uganda.

•                 
Prepares materials for response to external
inquiries, information and questions on all aspects of Procurement Services in
close consultation with the relevant programme section, Procurement Services
Centre (UNICEF SD), and CO management.

Technical assistance and supply system strengthening

•                 
Contributes to national vaccine forecasting
exercises, taking into consideration current stock levels, shipments in
pipeline, introduction of new vaccines, etc.

•                 
Works with MoH EPI (UNEPI) department in strengthening
the monitoring of vaccine stock monitoring, reordering and distribution to
lower levels in the supply chain.

•                 
Participates in relevant national Technical
Working Groups, Committees and other taskforces or advisory bodies on supply
chain management for health commodities.

•                 
Provides advice and facilitates training on
links and synergies for Cold Chain logistics and Vaccine Management with the
procurement and supply management of routine immunization and, where
appropriate, other essential health commodities.

•                 
Supports vaccine management assessments to
identify gaps in supply management and cold chain and means to rectify them.
Provides support in undertaking the Effective Vaccine Management (EVM)
assessment, and in developing and implementing the EVM-based Improvement Plan.

•                 
Ensures that, while providing Procurement
Services, UNICEF contributes to capacity building of the relevant government
entities responsible for different segments of the supply chain, both at
central and subnational level.

•                 
Provides technical assistance to government
counterparts, in collaboration with programme sections, Supply Division and
other partners, with respect to: procurement planning,
quantification/forecasting, supply financing, procurement execution,
warehousing, distribution.

•                 
Supports relevant programme sections in policy
and advocacy dialogue with Government, development partners and other
stakeholders in issues related to the strengthening of the national supply
chain for Health and Nutrition programmes

Qualifications, Skills and Experience:

•                 
The ideal candidate for the United Nations
UNICEF Supply and Procurement Officer job opportunity should hold a University
degree from a recognized academic institution in one or more of the following
areas is preferred: Pharmacy, Supply Chain Management, Business Administration,
Management, International Economics, International Development, Marketing,
Contract/Commercial Law, or areas directly related to logistics operations or
UNICEF programme areas, with an emphasis on health supply chain.

•                 
At least two years of relevant professional work
experience. Both national and international work experience in supply,
logistics, purchasing of health supplies.

•                 
Experience in technical assistance and systems
strengthening for essential medicine and immunization supply chains, including
supply financing.

•                 
Experience in coordinating Technical Working
Groups relevant to supply chain management would be an asset.

•                 
Exposure to UN and Development partner funded
programmes is also desirable

•                 
Knowledge of Supply Management for health
commodities, preferably in a developing country context.

•                 
Understanding of health programmes in a
developing country context, in particular child health, immunization and
nutrition

•                 
Knowledge of supply procurement process from
procurement planning to execution to contract management and administration,
including procurement methods and tools for good procurement and supply chain
management practice.

•                 
Knowledge of general principles and processes in
risk management in procurement, including risk analysis and evaluation
techniques.

•                 
Knowledge of financial and legal implications in
procurement process.

•                 
Technical knowledge of relevant products and
services (e.g., vaccines, medical supplies, etc.).

•                 
Knowledge of relevant Information Technology
software.

•                 
Fluency in English is required. Knowledge of
another official UN language (Arabic, Chinese, French, Russian or Spanish) or a
local language is an asset.

•                 
UNICEF’s Values: Care, Respect,
Integrity, Trust, and Accountability (CRITA) and core competencies in
Communication, Working with People and Drive for Results.

•                 
Functional Competencies: Applying
Technical Expertise, Following Instructions and Procedures, Planning and
Organizing

NB: The United Nations does not charge a
fee at any stage of the recruitment process (Application, interview meeting,
processing, or training). The United Nations does not concern itself with
information on applicants’ bank accounts.

How to Apply:

All suitably qualified and interested candidates desiring to
serve the United Nations in the aforementioned capacity should express their
interest by visiting the UN recruitment website and clicking Apply Now.

Click
Here

Deadline: 2^nd March 2020

For more of the latest jobs, please visit https://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline

Related Jobs