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Finance and Administration Officer NGO Job Placements - Joint Aid Management (JAM)


Organization: Joint Aid Management (JAM)
Duty Station: Uganda
Reports to: Grants and Finance Manager

About US:
Joint Aid Management (JAM) is a humanitarian relief and development organization in Africa founded in 1984 by Peter and Ann Pretorius. Aimed at fighting hunger, poverty and malnutrition in Africa, our programmes provide food security and proper nutrition, clean water sources and sanitation as well as emergency relief in the communities in which we work namely Angola, Mozambique, Rwanda, South Africa, South Sudan, Sierra Leone and Uganda. For more than three decades, we have affected sustainable changes through these programmes, Helping Africa Help Itself has always been our defining motto and serving Africa is what defines us. JAM does not discriminate in terms of race, religion, gender or political persuasion.

Job Summary:  The Finance and Administration Officer is a full-time position and will be based in Arua, S/he will ensure adequate stewardship of agency resources and sound financial reporting in line with Generally Accepted Accounting Principles, JAM policies and procedures, local laws and donor requirements. S/her major responsibilities would include but not limited to preparation of cashbook, bank & petty cash operations, cash receipts, receivables, prepayments, payables and operations. The Finance and Administration Officer reports to the Grants and Finance Manager based in Juba.

Key Duties and Responsibilities: 
Finance
·       Review all payment vouchers before they are presented to Area Manager/designate for approval.
·       Consolidate templates for posting of General Journal vouchers and send to Finance Officer reporting for posting to SUN on weekly basis.
·       Payment and filing of all statutory obligations including PAYE and NSSF etc.
·       Cash Management – verify the cash in bank, prepare cash forecast and ensure adequate cash is available for planned activities.
·       Managing Advances, Prepayments, and Receivables through follow up on delinquent liquidations, Reconciliation of accounts.
·       Involvement in the production of quarterly cash forecasts.
·       Making payments to vendors and all service providers.
·       Review all transactions to ensure that proper approvals and authorization have been done.
·       Ensure project is managed and replenished in accordance to JAM cash management procedures.
·       Assist the Area Manager to respond to the Country office requests.
·       From time to time, perform any other duties as may be assigned by Grants and Finance Manager and/Management.
Administration
·       Updating of asset register for all assets at the filed location, carrying out asset count.
·       Management of drivers schedule of activities.
·       Participating in field procurement meetings
·       Supervising of drivers including setting objectives, development and appraisal.
·       Preparation of fuel efficiency report and submitting to Operations Specialist.


Qualifications, Skills and Experience:
·       The ideal candidate should have B COM or BBA Accounting or equivalent degree and/or professional certification in accounting strongly preferred or equivalent experience.
·       At least five years’ experience in a similar position
·       Proficiency in Sun System and Q & A applications strongly preferred
·       Demonstrated ability to assimilate to new policies and procedures effectively
·       Extremely detail oriented and organized
·        Strong written and verbal communication skills
·       Proficiency in Microsoft Office applications (word, excel, outlook and PowerPoint)

How to Apply:
All Interested candidates who meet the above requirements, should send their applications by email to  pita.tahani@jamint.com addressed to the Human Resource Coordinator attaching their application letters and CV
JAM is an equal opportunity employer so women are encouraged to apply.

Deadline: 18th February 2020

For more of the latest jobs, please visit http://www.theugandanjobline.com  or find us on our facebook page https://www.facebook.com/UgandanJobline

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