Admin Jobs – Divisional Assistant – World Vision International

Job Title:    Divisional Assistant

Organisation: World Vision International

Reports to:  Governance & Legal Advisor

Duty Station:  Kampala, Uganda

About US:

World Vision Uganda is a Christian Relief, Development and
Advocacy Non-Government Organization dedicated to working with children,
families and communities to overcome poverty and injustice. We currently work
in over 41 districts in Uganda. World Vision is committed to the protection of
children and we will not employ people whose background is not suitable for
working with children. All employment is conditioned upon the successful
completion of all applicable background checks, including criminal record
checks where possible. “Our Vision for every child, Life in all its
fullness.  Our prayer for every Heart, the will to make it so.”

Job Summary:  The Division Assistant will provide
administrative and secretarial support to the National Director’s office in
order to maximize efficient and effective operations of the department in line
with the strategic objectives, organizational policies and procedures.

Key Duties and Responsibilities:  

Maintain the ND’s electronic calendar/diary,
including scheduling of meetings with visitors.

Coordinate preparations for trainings, meetings,
workshops and seminars (internal and external) involving members of the department.

In charge of managing departmental records but
not limited to filing of all internal and external correspondences and reports.

Responsible for making domestic and
international travel arrangements for departmental

Staff and visitors. Includes coordinating visas,
hotel bookings, ticket bookings, vehicle hires et cetera.

Responsible for preparing reports,
presentations, invoices, letters et cetera.

Prepare and control the departmental budget in
line with the financial & administration guidelines.

Support the organization, filing and timely
distribution of documentation required for high-level meetings

Qualifications, Skills and Experience:

The ideal applicant for the World Vision Divisional
Assistant job must hold a  University degree in Secretarial studies,
Office management, business administration or related field;

At least three to five years’ experience working
in the same role;

Excellent communication and a high standard in
English, both spoken and written;

Spiritual maturity – ability to articulate and
model our Christian identity and mission in an inclusive way.

Strong interpersonal skills and ability to
deliver results through a team;

High motivation with proven ability to work both
independently and as part of a team;

Proven ability to work with minimal supervision,
prioritize and work to deadlines;

Proven ability to demonstrate initiative,
resourcefulness and perseverance;

A very high standard of personal integrity and

Proficiency in the Microsoft suite of

Previous similar experience with an
International organization;

Experience in a coordination role;

Experience in records management;

Experience in events management;

Experience in public communications.

How to Apply:

All suitably qualified candidates are encouraged to submit
your application and complete Curriculum Vitae. Apply online by visiting World
Vision International’s e-recruitment jobs portal at the web link below.


Deadline: 18th February 2020

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