3 Programme Support Assistant NGO Job Opportunities – Alliance Forum for Development

Job Title:   Programme Support Assistant (3
Job Opportunities)

Organisation: Alliance Forum for
Development-AFOD Uganda

Duty Station: Uganda

Reports to: Food
Distribution Manager

Vacancy Reference:
AFOD/EXT/41/20/001

About US:

Alliance Forum for Development-AFOD Uganda is a non-profit,
non-governmental organization working with humanitarian and development
partners to address the needs of conflict affected population, rural and urban
poor communities in Uganda to address their real needs in areas of health,
nutrition, food security and livelihoods, environmental health, protection and
psychosocial support, and research.

Job Summary:  The Programme Support Assistant will be
supervising and coordinating the distribution of cash and food to
beneficiaries, providing information to beneficiaries.

Key Duties and Responsibilities:  

·       
Providing general administrative support to
projects under the direction of the supervisor. 

·       
Providing support to the verification and
litigation team at the Food Distribution Points.

·       
Working with refugee leaders and different
security teams at the FDP to ensure safety of beneficiaries, staff and
properties.

·       
Providing support to the transporters delivering
food at the Food Distribution Points

·       
Organizing Post Distribution Meetings at the end
of each food and cash distribution

·       
Working with Food Management Committees, Causal
workers and porters at the Food Distribution Point.

·       
Producing proposals, plans and reports.

·       
Organizing and maintaining project files and
databases.

·       
Assist in monitoring the project budget,
scheduling meetings and preparing presentations.

·       
With support of the supervisor, plan, organize
and monitor distribution of food and cash to the beneficiaries.

·       
Facilitate the identification designing and
implementing of appropriate training needs for distribution staff.

·       
Any other relevant duties assigned from time to
time by the immediate supervisors 

·       
Key output

·       
General administrative support provided to the
project under the direction of the supervisor. 

·       
Verification and litigation team are well
coordinated during food/cash distribution.

·       
Safety of the beneficiaries, staff and
properties at the Food/Cash Distribution Point is guarantee.

·       
All the stakeholders in food distribution
participates in the Post Distribution meeting and the minutes of the meetings
are shared with the stakeholders

·       
The Food Management Committees, Casuals and
Porters comply with the processes and flow of food/cash distribution at the
Food/Cash Distribution Point.

·       
Reports cases of food fraud and loss timely with
evidence.

·       
Report food with questionable quality
immediately before it being distributed to the beneficiaries.

·       
Proposals, plans, and reports produced.

·       
Project files organized and maintained project
database.

·       
Project budgets monitored, meetings scheduled
and presentations prepared.

·       
Technical queries responded to, high standard of
client service maintained.

·       
Duties assigned by immediate supervisors
performed.

Qualifications, Skills and Experience:

·       
The applicant should preferably hold a
bachelor’s degree in project planning management or public administration or
business administration with the option of project planning and management.

·       
At least three years of work experience in the
same project or related is required.

·       
Computer skills in Microsoft Word, Excel and
Power Point

·       
Excellent communication skills, such as writing,
listening and speaking,

·       
Good planning and negotiating and report writing
skills.

·       
Behavioral: Must be influential, the ability to
focus on multiple tasks at the same time, very good public relations, patience
and emotional intelligence.

How to Apply:

All candidates should submit their applications via email to
recruitments_ug@afodi.org clearly stating the position, vacancy reference and
location in the subject or by hand delivery to Kampala Head Office on Plot 17
Charles Lwanga Road Ntinda, Adjumani Field Office on Kelvin road, the AFOD Moyo
Office and Palorinya Base Camp, addressed to the Human Resource Officer.
Include a cover letter clearly stating the position, vacancy reference, and
location, CV (with 3 referees), copies of the academic
qualifications/certificates. The email attachment should be a single PDF
document including the cover letter, CV and academic documents.

Deadline: Friday 6th
March 2020 at 5:00 pm.

NB: Only
short-listed candidates will be contacted by AFOD Uganda. Qualified female
candidates are strongly encouraged to apply.

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