The Ugandan Jobline

Job
Title:         Administrative
Assistant

Organization: Windle International Uganda (WIU)

Funding Source: United Nations High Commissioner
for Refugees (UNHCR)

Duty Station:  Uganda

About US:

Windle International Uganda (WIU) formerly Windle Trust
Uganda is a registered INGO whose mission is to promote peace and development
in communities through provision and coordination of Education and training for
Refugees and people affected by conflict.Windle International Uganda is the
lead partner of UNHCR in implementing Education Projects in Uganda with close
collaboration with the Government of Uganda through the Office of the Prime
Minister.

Job Summary:   The Administrative Assistant will be responsible
for supporting the day to day running of the administrative function at field
level, most notably, stores and inventory management. He/ She will perform
duties related to distribution of supplies and managing stock while working
closely with both the finance and the Human Resources Department to be able to
deliver in these areas.

Key Duties and Responsibilities:  

Stock keeping and Inventory Management

·      
Verifying receipt of supplies

·      
Sort, organize, and store inventory in storage
space

·      
Package items for dispatch and delivery; follow
up and endure receipt of dispatched items/ documents

·      
Receive parcels and documents delivered to the
Field Office

·      
Report damaged or missing inventory to
supervisors

·      
Filing of distribution reports

·      
Stack and organize stock and bulk items received
in the storage area

·      
Remove inventory from trucks and ensure they are
properly stored

·      
Update logs and documentation for inventory

·      
Support the team in preparation of documentation
for audits

·      
Responsible for reporting minor repairs in the
office

·      
Maintain supplies inventory by checking stock to
determine inventory level, anticipating needed supplies; informing responsible
persons to expedite requests for supplies;

Finance, Human Resource and Administration Support

·      
Submit accurate stock reports to the Finance
Assistant as required

·      
Participate in drawing distribution plans with
Programs teams,

·      
Support in the payment of utility bills when
instructed

·      
Supports HRA in keeping up to date fuel records
and log books when required

·      
Support the coordination of the Logistics
function as directed

·      
Handle sensitive information in a confidential
manner

·      
Prepare for and take accurate minutes of
meetings

·      
Oversee and supervise the work of junior support
staff

·      
Maintain up-to-date employee leave records

·      
Carry out administrative duties such as filing,
typing, copying, binding, scanning etc.

General Office Administration:

·      
Support other staff activities by typing,
photocopying and printing documents

·      
Assist in record keeping

·      
Offer guidance and support supervision to the
administrative staff; Office Assistant, Guesthouse Attendant, Guard, Cleaner.

Qualifications, Skills and Experience:

·      
The applicant for the Windle International
Uganda (WIU) Administrative Assistant job opportunity must hold a Bachelor’s
degree in Business Administration, Public Administration, Social sciences, or
any related field

·      
One year of related experience

·      
Mastery of office software (MS Word, Excel and
PowerPoint) is a requirement

·      
Good interpersonal and public relation skills

·      
Interpersonal skills

·      
Communication skills

·      
Problem solving and creativity

·      
Time Management

·      
Demonstrated communication skills – both verbal
and written

·      
Affinity to teamwork and a willingness to learn

·      
Proactiveness and Ability to meet tight
deadlines

How to Apply:

All interested applicants should apply online at the link
below.

Click Here

Deadline: 13th January, 2020

For more of the latest jobs, please visit https://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline

Related Jobs