The Ugandan Jobline

Job Title:       Front Desk Assistant

Organization:
Reproductive Health Uganda (RHU)

Duty Station:
Kampala, Uganda

Reports to:       Administrative Officer

About us:

Reproductive Health
Uganda (RHU) is a Member Association of the International Planned Parenthood
Federation (IPPF), and its core mandate is to champion, provide and enable
universal access to rights-based Sexual and Reproductive Health and Rights
(SRHR) information and services to vulnerable and underserved communities and
to young people.  The role of the
engagement with RHU and its partners is to ensure that SRHR are respected,
protected and fulfilled as a goal in itself, and as a fundamental means to
gender equality, human well-being and sustainable development.

Job Summary:  Management of the reception, telephone
records, message services and other general duties

Key Duties and Responsibilities: 

• Operate RHU’s switchboard, handling all incoming and outgoing telephone
  calls in a professional manner including routing calls to appropriate
  staff according to RHU procedures.
• Greet and warmly welcome visitors to the Offices, ensuring they sign
  in the visitor’s book and informing the relevant member of staff of their arrival
  and keep their records.
• Develop and maintain a tracking system on all incoming &
  outgoing mails and courier items for the office
• Check and sign for deliveries, and actively distribute all incoming
  mails before informing the relevant member of staff/ offices of their
  arrival. Follow procedures and ensure security of valuables.
• Ensure that relevant notices are displayed on staff notice boards in
  an orderly manner and regularly update materials displayed.
• Monitor and ensuring that the reception/ front and rear entrances of
  the building are kept clean and tidy.
• Report telephone equipment and line faults to the IT coordinator.
• Perform any other professional duties as may be assigned by the
  supervisor.

Qualifications, Skills and Experience:

·      
The
ideal applicant must hold a Bachelor’s degree in Office Management,
Secretarial, or related field.

·      
Experience
working with a Non-Governmental Organization (NGO) not less than 2 years, will
be an added advantage.

·      
Knowledge,
Skills and temperament

·      
Knowledge
about RHU’s core business

·      
Excellent
written and verbal communication skills

·      
Competency
in Microsoft office applications including Word, Excel, and Outlook.

·      
Good
time management skills, good memory, multitasking and visitor support

·      
Experience
with administrative and clerical procedures

·      
Able to
contribute positively as part of a team, helping out with various tasks as
required

·      
Positive
and enthusiastic, Integrity, tact and diplomacy

·      
Flexible,
confident and polite attitude

·      
Professional
dress code and good telephone manners

How to apply

All interested and
qualified candidates submit by post, email or hand-deliver application letters
and attach certified copies of academic transcripts, a detailed Curriculum
Vitae and other relevant documents as well the contact addresses (e-mail) of 3
referees including their telephone contacts to:

The Executive
Director, Reproductive Health Uganda, P.O. Box 10746 Kampala

Or hand-deliver at:
RHU Head Office, Plot 2, Katego Road – Tufnell Drive, Off Kiira Road, Kamwokya
– Kampala, Uganda.

Only shortlisted
applicants will be contacted

NB:  Female applicants are encouraged to apply

Deadline: 6th December 2019

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