Job Title: Administrative
Officer
Organisation: Uganda National Renewable Energy and Energy
Efficiency Alliance (UNREEEA)
Duty Station:
Kampala, Uganda
About US:
The Uganda National Renewable
Energy and Energy Efficiency Alliance (UNREEEA) is a coalition body of the
private sector players in the renewable energy and energy efficiency sub-sector
of Uganda, whose key mandate is to avail a platform for actors to merge
synergies and improve the business environment in the sector.
Job Summary: The Administrative
Officer will oversee its administrative systems.
Key
Duties and Responsibilities:
· Works co-operatively, as part of a team to provide
efficient and effective administrative support to all employees and manage
their queries.
· Provide timely information to Alliance’s members as
and when needed
· Establish and maintain a range of basic databases and
records systems including; mailing lists, membership details, office records,
others as required
· Manage secretariat’s diary, bookings for conferences,
workshops and meetings in consultation with management.
· Analyse all the telephone bills monthly with a view to
ensuring that costs are properly managed and charged to the relevant cost
centres.
· Maintain the asset register and all files including
filing all documents that come into the office to keep orderly and clearly
labelled files.
· Undertake and assist in the recording and processing
of invoices, receipts and payments as required and instructed
· Managing the office petty cash, reconcile and
replenish regularly;
· Managing contracts and price negotiations with office vendors
and service providers;
· Oversee the office assistant responsibilities and
ensure that the office is kept clean at all times and ensure office orderliness
and professional appearance;
· Schedule meetings and appointments within the office
and ensure appropriate communication, prepare boardroom and data projector for
meetings; prepare beverages for meetings;
· Maintaining the office condition and arranging
necessary repairs;
· Maintaining basic administrative tracker logs (i.e.
kitchen items, stationery and etc.); Addressing employees’ queries regarding
office management issues (e.g. stationery)
· Take minutes at administrative team meetings and
ensure that proper record keeping is taking place and maintained;
· Work with the Accountant and Assist with coordinating
procurements (preparing Purchase Request and requesting for quotations);,
including office supplies and visibility materials among others.
· Always do the photocopies/Scanning of the monthly expenses
of hard documentations for filing purposes.
· Keep the alliance’s information confidential.
· Ensure 10% of your time is dedicated to support member
association secretariat work
Qualifications,
Skills and Experience:
· The ideal candidate must hold University degree in Secretarial,
Administrative or Business Studies from a recognized institution
· At least three years’ experience in a busy institution
preferably member based.
· Knowledge of human resources management issues an
added advantage
· Good analytical skills and excellent knowledge of
computer applications especially spreadsheets is a must.
· Good oral and written communication in English
language.
· Good accounting backgrounds and knowledge of quick
books
· Strong organizational and planning skills required;
and
· Hard working, detailed oriented and able to manage
multi task effectively
How to apply:
All suitably qualified candidates are
encouraged to apply by submitting only cover letter and a CV of not more than
2MB addressed to: HR manager, submit Email: [email protected]
Deadline: 3rd January 2020
For more of the latest jobs,
please visit https://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline