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Job Title:       Procurement Coordinator (2 Positions)

Organization:
World Vision Uganda

Duty Station:  Kampala – National Office, Uganda

Report to:
Supply Chain Manager

About US:

World Vision Uganda
is a Christian relief, development and advocacy non-government organization
dedicated to working with children, families and communities to overcome
poverty and injustice. We currently work in over 82 districts in Uganda
implementing projects in health & nutrition, water, sanitation &
hygiene (WASH), livelihoods & community resilience, education and child
protection. World Vision (WV) is committed to the protection of children and
adult beneficiaries from exploitation and abuse and will not employ people
whose background is not suitable for working with the beneficiaries above.  All employment is conditioned upon the
successful completion of all applicable background checks, including criminal
record checks where possible.

Job Summary:
The Procurement Coordinator will  provide
support to World Vision Uganda budget management through strategic sourcing of
quality goods and services in a timely manner at the lowest possible cost for
clusters and projects in accordance to supply chain management policy and other
guidelines to promote child well-being aspirations in line with Our Promise.

Key Duties and Responsibilities: 

Planning

• Facilitate annual procurement planning sessions with key
  stakeholders
• Consolidate and report on the procurement plans
• Review and update item catalog prior to the planning process
  activity.
• Coordinate procurement committee meetings.

Strategic Sourcing

• Advise on market assessment and supplier pre-qualification process
  as per the direction from manager,
• Sending bid invitations, follow-up of bids, assist coordinating
  pre-bid meetings as per the direction from coordinators and specialist.
• Maintain all supporting documents relating to the sourcing events
  based on the document management supervise the sourcing events filed
  offices and assistance work relating to sourcing.
• Preparation of procurement committee submission documents based on
  the direction given by the SCM manager
• Supplier Contract and Relationship Management
• Accurately complete the master data management form
  (contract/supplier/ item register)
• Manage record keeping for all contract-related correspondence and
  documentation (Master Data Management).
• Communicate contract-related information to all stakeholders to
  ensure optimum usage of contracts.

Procurement Execution

• Advise on the RFP/RFQ process for spot buys as required
• Liaise with shared services & finance to resolve supplier
  inquiries
• Release POs to suppliers for spot buys and assigned categories.
• Data Management, Analysis and Reporting
• Collect and organize data from projects and business units.
• Analyze and check data for accuracy and produce the required
  reporting output in accordance to the policies / procedures &
  guidelines as set by WV
• Prepare weekly/monthly procurement status reports in order to update
  the customers and other stakeholders.
• Perform daily reconciliation exercises of all records and
  transactions performed within the same day and ensure that data
  validation, integrity and accuracy of data is meticulously maintained.
• Consolidate all findings and convert them into useful formats as
  provided by SCM Manager

Process, Procedure and Policy

• Work with SCM to manage internal customer satisfaction
• Collect data to support performance scorecard reporting (i.e. KPIs)

Control and Compliance

• Maintain proper filing and record keeping as per the guidelines set
  by the management.
• Track supplier performance record
• Document procurement and negotiation minutes
• Centralization of procurement- all procurements under supply chain.

Reporting

• Preparation and submit of timely, accurate and relevant, weekly
  monthly, quarterly and annual reports. (Open PO’s, status of requests,
  Framework Agreement status & one of contract status.)

Qualifications, Skills and Experience:

• The ideal applicant must hold a Bachelor’s Degree of procurement or
  CIPs. Or equivalent
• At least three years’ experience in procurement with strong
  organizational skills
• Capacity building/Facilitation skills
• Analytical skills
• Customer care skills & and high level of integrity
• Negotiation skills
• Excellent communication skills
• Thinking Ability
• Able to supervise 3 staff
• Field travels ( 20% to handle field procurements
• Proficiency in use of procurement system (Generate reports and make
  decision) 

How to apply:

All suitably
qualified candidates are encouraged to apply online by visiting World Vision
International’s e-recruitment jobs portal at the web link below.

Click
Here

Deadline: 6th December 2019 at 5:30 pm

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