The Ugandan Jobline

Job Title:  Finance
Assistant

Organisation: World Vision International

Reports to:  Finance Director

Duty Station:  Kampala, Uganda

About US:

World Vision Uganda is a Christian Relief, Development and
Advocacy Non-Government Organization dedicated to working with children,
families and communities to overcome poverty and injustice. We currently work
in over 41 districts in Uganda. World Vision is committed to the protection of children
and we will not employ people whose background is not suitable for working with
children. All employment is conditioned upon the successful completion of all
applicable background checks, including criminal record checks where possible.
“Our Vision for every child, Life in all its fullness. Our prayer for every
Heart, the will to make it so.”

   

Job Summary:     The
Finance Assistant is responsible for providing the overall coordination of
Divisional documentation, logistics, work plans and reporting.

Key Duties and Responsibilities: 

Finance Administration:

·        
Manage and consolidate Finance and Support
Services (FSS) Divisional monthly reports.

·        
Organize and attend meetings, take minutes, send
the minutes to all staff, make follow up on the action points & give
feedback to the FSS Director on the progress of the action points made.

·        
Monitor key FSSD dates for Monthly Management
Reports, Field Financial Reports, and Work plans

·        
Provide information and advice to staff on
administrative processes, procedures and requirements.

·        
Liaise with organization bankers and updating
key information with the institutions.

·        
Organize and attend meetings, take minutes, send
the minutes to all staff, make follow up on the action points and give feedback
to the FSS Director on the progress of the action points made.

Logistical Support:

·        
Coordinate and provide logistical support to
Finance and Support Services Division when planning conferences and workshops
both at local and International levels.

·        
Maintain supplies/logistics inventory and
preparing requisitions for office supplies and equipment.

·        
Analyze and coordinate logistical requirements
for the FSS Division on a regular basis.

Records Management:

·        
Manage filling system and divisional library
control of key document in the FSS Director office which include Divisional
reports, policies, and correspondences

Customer Services:

·        
Screening telephone calls, enquiries and
requests and handling them when appropriate.

·        
Take and relay accurate and timely messages from
telephone callers, and answer queries where possible.

·        
Management and coordination of visitors

Others:

·        
Maintain FSS Director’s schedule and
appointments

·        
Prepare reports and analysis on behalf of the
FSS Director upon requested.

·        
Support Day-to-day accounting and finance
operation when requested by the FSS Director.

·        
Attend daily devotions and support spiritual
development of his/her team.

Qualifications, Skills and Experience: 

·        
The applicant for the World Vision Finance
Assistant job placement should preferably hold a Bachelor’s degree in Finance,
business administration or relevant field

·        
Two years of relevant work experience in similar
roles

·        
Basic knowledge in computer applications like MS
Office and data base management

·        
Ability to communicate with vendors, clients,
and other staff to resolve billing inaccuracies.

·        
Knowledge in logistical operations

·        
Effective communication skills.

·        
Abilities in office administration and
organization

·        
Should be accurate and organized at work.

·        
Honesty and reliability

·        
Flexibility and adaptability to juggle a range
of different tasks and to work extra hours to meet deadlines.

·        
Discretion and an understanding of
confidentiality issues.

·        
Good organizational and time management skills

·        
Exceptional interpersonal and communication
skills, to enable professional interaction with a wide range of contacts, both
internal and external to the Organization.

·        
Good IT skills, including a working knowledge of
presentation software packages, Microsoft Office Word, Excel and PowerPoint.

How to Apply:

All suitably qualified candidates are encouraged to apply
online by visiting World Vision International’s e-recruitment jobs portal at
the web link below.

Click
Here

Please follow instructions on How to Create Account and
Profile at World Vision’s e-recruitment portal.  Qualified female
candidates are particularly encouraged to apply.

Deadline: 7^th November 2019

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