Administrative Assistant / Secretary Job Careers - Goodman International Ltd

Job Title:         Administrative Assistant / Secretary Organization:  Goodman International Ltd Duty Station : Kampala, Uganda ...

Fresher UN Associate Human Resources Officer Career Jobs - United Nations Regional Service Centre Entebbe (RSCE)

Organization: United Nations Regional Service Centre Entebbe (RSCE)
Duty Station: Entebbe, Uganda
Job Opening Number: 19-Human Resources-RSCE-123911-F-Entebbe (M)
Grade: P2
Reports to: Chief of Unit

About RSCE:
The Regional Service Centre Steering Committee is the decision-making body for RSCE, in compliance with General Assembly resolutions, United Nations Secretariat rules and regulations, strategic guidance from United Nations Headquarters and oversight bodies. The Steering Committee consults with the Global Field Support Strategy Implementation Coordination Team, as required.

The Regional Service Centre, as approved by the Member States, is owned, managed and staffed by the regional missions it serves. This framework reinforces the existing missions’ chain of command structures and lines of authority in a manner that does not create an additional layer between Headquarters and the regional missions. It also ensures that staffing for RSC.

Job Summary:  The Associate Human Resources Officer will be responsible for supporting a fully integrated and regulatory-compliant client services team as well as providing advice to managers and staff encompassing sub-functional specialties as appropriate, in relation to such as financial management, human resources planning, staffing aspects of budget for their service lines, policy, recruitment and placement, administration of entitlements, and staff development and career support and in ensuring that high client satisfaction is met and accountabilities are strengthened in line with the terms of reference of the Human Resources and Talent Management Unit.

Key Duties and Responsibilities: 
  • Manage the determination and the timely implementation of benefits and entitlements of RSCE staff covering life and career events of the staff and non-staff members from pre-appointment to beyond separation;
  • Accountable for ensuring transparency, accuracy and assuring full compliance with Staff rules and regulations within the Client Services team;
  • Accountable for the integrity, transparency and equity of the management of RSCE resources, particularly the contracts, benefits, and entitlements management;
Advise RSCE staff members on Benefits and entitlements, staff rules and regulations, HR guidelines and promotes a collaborative and client-oriented approach, sharing knowledge and best practice;
  • Administer, certify and approve the processing of Benefits and Entitlements in full compliance with Staff Regulations and Rules and Financial Accountability Framework and has approval authority for non-discretionary decisions under the applicable rules;
  • Determine, verify and approve financial entitlements related to contracts such as appointment, reassignments, and ongoing entitlements;
  • Ensure accurate processing of financial entitlements to reduce recoveries, advances and ether exceptional payments;
  • Identify areas for improving HR processes and policies and developing the RSCE business requirements to maximize efficiency and simplify procedures;
  • Enhance work efficiency through constant evaluation and analysis of HR processes;
  • Supervise the work of the Client Support team members in carrying out all human resources administrative transactions including recruitment, selection, onboarding activities, maintenance of staffing tables, and processing of contracts;
  • Recommend, create and maintain knowledge management for human resources management;
  • Ensure that Umoja contains accurate and comprehensive coverage of benefits and entitlements;
  • Contribute to building staff learning and development programmes, and / or organizing its delivery;
  • Provide induction orientation and briefing to new staff members in the service lines;
  • Utilize United Nations HR systems such as an ERP (UMOJA), FSS, and/or INSPIRA for the processing of recruitment, entitlement or other human resources transactions.
  • Monitor and maintain the staffing table and position management databases (ERP and offline) of the RSCE, and provides advice / recommendations on the activities;
  • Liaise with the CHRO, the Specialist Support Team and the Staff Counselling and Welfare Team on all issues related to the human resources and talent management of staff in the RSCE;
  • Provide reports on the human resources transactional and staffing table / position management activities as required;
  • Monitors the maintenance of the human resources filing system;
  • Provides high quality, timely and accurate service to client missions as required;
  • Performed other duties as required

Qualifications, Skills and Experience:
  • The ideal candidate for the United Nations Regional Service Centre Entebbe (RSCE) Associate Human Resources Officer job opportunity should hold an advanced university degree (Master's degree or equivalent) in human resources management, business or public administration, social sciences, education or related area. A first- level university degree in combination with two (2) additional years of qualifying experience may be accepted in lieu of the advanced university degree. A vocational certificate or diploma in Human Resources Management is desirable.
  • A first-level university degree and no experience will be accepted for candidates who have passed the Young Professionals Programme Examination (YPP); United Nations Competitive Recruitment Examination (NCRE); or the General Service to Professional Examination (G to P) in the occupational group of finance, or related area.
  • At least two (2) years of progressively responsible experience in human resources management, administration or related area is required.
  • Experience in the administration of benefits and entitlements is required.
  • Experience with the use of HR systems such as an ERP (UMOJA), FSS, and/or INSPIRA, is desirable.
  • Experience in a United Nations Common System Organization is desirable.
  • Languages: Fluency in English is required. Knowledge of French is desirable.

  • Professionalism: Knowledge of human resources policies, practices, procedures, and tools and ability to apply them in an organizational setting; - Ability to identify issues, analyze and formulate opinions, make conclusions and recommendations on complex human resources policy and development issues;- Shows pride in work and in achievements; - Demonstrates professional competence and mastery of subject matter; - Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; - Is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; - Remains calm in stressful situations;- Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
  • Planning & Organizing:- Develops clear goals that are consistent with agreed strategies;- Identifies priority activities and assignments; adjusts priorities as required;- Allocates appropriate amount of time and resources for completing work;- Foresees risks and allows for contingencies when planning;- Monitors and adjusts plans and actions as necessary;- Uses time efficiently
  • Client Orientation - Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

NB: The United Nations does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, or training). The United Nations does not concern itself with information on applicants’ bank accounts.

How to Apply:
All suitably qualified and interested candidates who wish to join the United Nations should apply online at the link below.

Deadline: 7th October 2019

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