Earn a UNICAF Scholarship to Study Online for an Internationally Recognised Degree (Bachelor’s, Master’s or Ph.D) from the US, UK and Europe

About Scholarship Programme: UNICAF Scholarship Programme partners with UK, US and European universities to offer online quality higher e...

Fresher A' Level Administrative Assistant UK NGO Jobs - PEAS (Promoting Equality in African Schools)


Job Title:          Administrative Assistant
Organization: PEAS (Promoting Equality in African Schools)
Duty Station: Kampala, Uganda
Salary: UGX 600,000 /=
Reports to: People and Culture Lead

About US:
PEAS (Promoting Equality in African Schools) is a UK based charity/social enterprise with a mission to ‘expand access to sustainably delivered, quality secondary education across Africa’. PEAS establishes and operates low-cost secondary schools in Uganda and Zambia in areas where access to quality secondary education is limited due to cost and geographical barriers. PEAS’ interventions are built upon 3 pillars of education impact; Access, Quality and Sustainability. Since opening its first schools in 2008, the PEAS network has grown to 31 schools, and we are currently educating over 16,000 students. PEAS Uganda has about 50 staff at the Country Office and over 900 staff working in the network schools.

Job Summary:  The Administrative Assistant will be the first point of contact for all external stakeholder enquiries whether face to face, post, phone or e-mail. You will provide excellent customer service, ensuring that their enquiries are dealt professionally and effectively. This is an important role, providing both support to others and ensuring the smooth running of the Uganda office. You will be managing the reception and providing administrative assistance to CST so to be successful in this role, you must be organised, adaptable and have a desire to learn. This would be a great opportunity for an energetic individual looking to develop their professional skills whilst working in a fast-paced INGO.

Key Duties and Responsibilities: 
Reception duties for the PEAS Kampala office
  • Be first point of contact for all external stakeholder enquiries and general internal stakeholder enquiries whether face to face, post, phone or e-mail. Provide high quality customer service using professionalism and good judgement.
  • Distributing incoming mail, date stamping, and directing appropriately.
Administrative assistance to the Uganda Country Strategy Team
  • Being aware of all staff whereabouts and requested information when a staff is not available.
  • Provide administrative support to the CST including diary management, booking meetings, organising travel and preparing travel itineraries.
  • Support in organising accommodation, transport and technology requirements for all visitors from other PEAS offices
  • Provide ad-hoc support administrative support when needed
Office management
  • Assist in the effective functioning of the Uganda office reception, ensuring it is a fit for purpose work environment.
  • Proactively supporting the implementation and improvement of internal administrative policies and procedures
  • Monitoring and maintaining all administrative records and data within agreed procedures
  • Manage meeting room booking system for all meeting rooms and boardrooms; ensuring that staff are following the process.
  • Maintaining office supply stock and inventory including stationary, preparing requisitions and ordering supplies as required.

Key Results:
  • All visitors to the office are acknowledged and attended to within 10 minutes of arrival
  • All email enquiries to the main Uganda inbox are responded to within 48hrs of receipt
  • Meeting room booking system is well managed
  • The reception area is well-stocked and fully functional
  • Positive feedback from CST/People and Culture Lead that the support they receive from the


Qualifications, Skills and Experience: 
  • The ideal candidate for the PEAS UK Administrative Assistant job must have secondary education
  • Experience in support service function and secretarial or reception duties
  • Basic computer skills in using Microsoft Word and Excel
  • Can speak and write fairly good English.
  • Driving skills with a lean and valid driving permit.
  • Ability to approach work with energy, and a positive constructive attitude
  • Willingness to learn
  • Ability to use office equipment like photocopiers and scanners.

Skills and Attributes
  • Demonstrates commitment to PEAS mission, vision, and values.
  • Punctuality and time management skills
  • Integrity and ability to work independently
  • Proactive, prepared to seek out ways to help other team members work more effectively
  • Ability to develop and maintain respectful, cooperative working relationships.
  • Ability to maintain confidentiality and safekeeping of PEAS information and records.
  • Good interpersonal skills with ability to maintain a high level of customer service.
  • Demonstrates commitment to PEAS mission, vision, and values.

How to Apply:
All suitably qualified candidates should apply online at the link below. Please submit your CV with 3 professional referees


Deadline: 14th October 2019

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline





Related Posts Plugin for WordPress, Blogger...