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Job
Title:              Procurement
Assistant

Organization: United
Nations World Food Programme (WFP)

Duty Station: 
Uganda

Reports to: Head
of Area Office

Grade: SC5

About US:

The UN World Food
Programme (WFP) is the United Nations frontline agency against world hunger. It
is the largest and longest serving humanitarian agency in Uganda. Currently WFP
focuses on three priority areas: Saving lives in Emergencies; Building
Resilience through Predictable Safety Nets; Improving Nutrition &
Mother-and Child Health; and Supporting Small Holder Farmers to Access Markets.
WFP has operations in various parts of the Country.

Job Summary:  The Procurement Assistant will be responsible
for completion of a range of procurement processes and activities requiring
some interpretation of standard guidelines/practices. Job holders are able to
recommend straightforward courses of action to staff, and may allocate tasks
and technically support other staff.

The incumbent will perform
and apply appropriate processes, procedures and policies that support the
efficient and effective procurement services.

Key Duties and Responsibilities: Under the direct supervision of the Head of
Area Office, the incumbent will perform, apply and implement appropriate
processes, procedures and policies that support the efficient and effective
procurement services, including:

·        
Receiving,
reviewing, recording and prioritizing purchasing requests, ensuring all
supporting documentation is received, and funding is available, to enable the
procurement of goods and services.

·        
Coordinating
and monitoring the delivery of procurement requisitions, verifying receipt and
inspection of deliverables, and performing follow up actions to ensure supplies
reach field operations and requesting units.

·        
Compiling
procurement data, reports and share documents, to support successful
procurement programs and operational activities, (e.g. issue tenders, evaluate
offers and negotiate/award contracts), ensuring standard processes are
followed.

·        
Performing
a range of administrative procurement activities in a timely and efficient
manner, to support staff in the acquisition of goods and services for efficient
field operations.

·        
Updating,
managing and maintain relevant procurement databases and records, to ensure
information is accurate, organized, and available for others to access, and
supports reporting requirements.

·        
Liaising
with internal counterparts to support the alignment of procurement activities
with wider programmes and ensure a coherent approach to meeting food assistance
needs.

·        
Providing
technical support and guidance /or allocate work to other support staff, to
assist them in completing standard tasks to agreed standards and deadlines.

·        
Follow
standard emergency preparedness practices to support WFP to quickly respond and
deploy food and needed resources to affected areas at the onset of the crisis.

·        
Any
other duty as required in line with the job from time to time.

Qualifications, Skills and Experience:

·        
The
ideal candidate for the United Nations UN World Food Programme (WFP) Procurement
Assistant job placement should hold a University degree in any of the following
disciplines: Procurement, Logistics, Supply Chain, Finance, Business Studies,
Economics or any related field

·        
A
minimum of four years working experience in Procurement, Logistics, or Supply
Chain;

·        
Experience
in Procurement/Logistics work routines and methods;

·        
Experience
in Vendor management.

·        
Proficiency
in both written and oral English

·        
Has
worked on procurement activities.

·        
Experience
conducting analyses and developing reports.

·        
Experience
working with suppliers or other third party on day to day basis.

·        
Working
knowledge of one of westnile local languages is desirable and highly valued.

Competencies:

·        
Tendering
and Contracting: Displays basic
understanding of processes to support the contracting/tendering implementation
at WFP by collecting necessary information.

·        
Vendor
Management: Leverages basic
understanding of business needs to define vendor requirements and selection
criteria.

·        
Commodity
and Product/Service Intelligence: Appropriately handles products/services based on an understanding of
sources, technologies, properties, and public procurement principles/practices.

·        
Systems
& Reporting: Utilizes basic
understanding of data sources, procurement systems, Corporate Operating System
and processes to execute daily tasks.

·        
Ethics
and Compliance: Maintains
accurate records of activities in line with compliance standards to increase
ease of response to basic audit queries.

NB: Female
applicants and qualified applicants from Uganda with Ugandan Nationality are
especially encouraged to apply.

How to Apply:

All candidates who
desire to join the United Nations World Food Programme are encouraged to submit
their applications online at the link below.

Click
Here

Deadline: 19^th September 2019

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