The Ugandan Jobline

Job Title:     Human
Resources Assistant

Organization: United
Nations Regional Service Centre Entebbe (RSCE)

Duty Station: Entebbe,
Uganda

Grade: GS-5

Job Opening Reference: RSCE/TJO/016/09-2019

Reports to: Chief
of Unit 

About US:

The Regional Service
Centre Steering Committee is the decision-making body for RSCE, in compliance
with General Assembly resolutions, United Nations Secretariat rules and
regulations, strategic guidance from United Nations Headquarters and oversight
bodies. The Steering Committee consults with the Global Field Support Strategy
Implementation Coordination Team, as required.

Key Duties and Responsibilities: Within delegated authority, the Human
Resources Assistant will carry out the following duties:

• Assist in the preparation of staff
  members’ Education Grant entitlements including claims, advances, danger
  pay, daily subsistence allowance, mission subsistence allowance for
  Government Provided Personnel and Individual Uniformed Personnel, volunteer
  living allowance and any other allowances for payments in conformity and
  adherence to applicable United Nations policies e.g. staff rules,
  financial regulations and rules, ST/AI issuances or practices, IPSAS
  policy framework etc.
• Process the Education Grant
  entitlements, benefits and payroll for the international and national
  civilian staff and non-staff on behalf of the Client Missions and/ or the
  RSCE, as well as claims for official travel and expense reimbursements.;
• Assist in managing the service line as
  appropriate in the business processes related to Education Grant, payroll,
  leave entitlements, contract extensions, other entitlements, separations
  and final payments for civilian staff, non-staff and uniformed personnel.
• Assist in the processes related to the
  on-boarding, travel arrangements, payments of settling-in grants,
  check-in, check-out and separation activities for civilian staff,
  uniformed personnel and non-staff, as well as the installation and
  repatriation of recognized dependents.
• Monitor and evaluate the effectiveness
  of related guidelines, staff rules, HR rules and regulations, practices
  and procedures, and make recommendations through the Chief of Unit where
  necessary.
• Process and administer end to end
  Education Grant entitlements and benefits of International staff members
  in the RSCE in an efficient and timely manner, i.e. Personnel
  Administration of Contracts, Personnel administration of movements, Time
  Management and Separations.
• Advise internal and external clients on
  Benefits and Education Grant Entitlements, Staff Rules and Regulations and
  HR guidelines and promote a collaborative and client-oriented approach.
• Review and process requests for
  Education Grant entitlements and claims.
• Assist the service line with the administration and certification on
  the processing       of benefits and
  Education Grant entitlements processes in compliance with the Rules and
  Financial framework.
• Determine, certify and process financial
  entitlements related to appointments, reassignments, ongoing Education
  Grant entitlements and salaries.
• Ensure accurate and complete submission
  of claims and Education Grant entitlements in compliance with policy and
  guidelines
• Review and recommend revision to HR
  policy guidelines relating to Benefits and Education Grant entitlements as
  deemed necessary.
• Perform HR administration of Benefits
  and Education Grant Entitlements in Umoja in line with the delegation of
  authority, maintain UMOJA entitlements and HR local contracts and
  administration roles.
• Assist in the review and processing of
  data pertaining to conditions of service.
• Resolve queries escalated in iNeed in
  UMOJA
• Provide general office support services,
  draft and/ or process a variety of correspondence and other
  communications.
• Set up and maintain reference files/ records
  (electronic and paper).
• Schedule appointments/ meetings,
  monitors deadlines, etc.
• Undertake research on a range of HR
  related issues and assists in the preparation of notes/ reports.
• Maintain automated database containing
  HR related statistics and prepares periodic reports.
• Perform a variety of administrative
  duties (e.g. leave recording, request for office supplies and equipment
  etc.)
• May provide guidance/ training to less
  experienced staff
• Perform other duties as and when
  required by the Supervisor.

Qualifications, Skills and Experience:

• The ideal candidate for the United Nations Regional Service Centre
  Entebbe (RSCE) Human Resources Assistant job placement should hold
  a High school diploma or equivalent. An additional qualification in
  human resources is desirable.
• At least five years of progressively responsible experience in Human
  resources management, administrative services or related area is required.
• Experience working in human resources
  management or administrative services within an international organization
  or non-governmental organization – in a conflict or post-conflict setting
  is desirable.
• Experience in a shared service center is
  desirable.
• Experience in the use of ERP/SAP within
  a largescale International organization is desirable.
• Languages: fluency
  in oral and written English is required. Knowledge of another official
  United Nations language is an advantage.

Competencies:

• Professionalism:
  Provide direct operational support to the RSCE and its Client Missions by
  processing HR related entitlements and benefits activities, and to all
  personnel transactions and contract administration transactions. Shows
  pride in work and in achievements; demonstrates professional competence
  and mastery of subject matter; is conscientious and efficient in meeting
  commitments, observing deadlines and achieving results; is motivated by
  professional rather than personal concerns; shows persistence when faced
  with difficult problems or challenges; remains calm in stressful
  situations. Takes responsibility for incorporating gender perspectives and
  ensuring the equal participation of women and men in all areas of work.
• Teamwork: Works
  collaboratively with colleagues to achieve organizational goals; solicits
  input by genuinely valuing others’ ideas and expertise; is willing to
  learn from others; places team agenda before personal agenda; supports and
  acts in accordance with final group decision, even when such decisions may
  not entirely reflect own position; shares credit for team accomplishments
  and accepts joint responsibility for team shortcomings.
• Client Orientation:
  Considers all those to whom services are provided to be
  “clients” and seeks to see things from clients’ point of view;
  Establishes and maintains productive partnerships with clients by gaining
  their trust and respect; Identifies clients’ needs and matches them to
  appropriate solutions; Monitors ongoing developments inside and outside
  the clients’ environment to keep informed and anticipate problems; Keeps
  clients informed of progress or setbacks in projects; Meets timeline for
  delivery of products or services to client.

NB: The
United Nations does not charge a fee at any stage of the recruitment process
(Application, interview meeting, processing, or training). The United Nations
does not concern itself with information on applicants’ bank accounts.

How to Apply:

Please note that
failure to comply with the below will render your application invalid for this
process.

• All applicants must apply using a Personal History Profile generated
  from INSPIRA (Click Here) as
  soon as possible after the job opening has been posted and well before the
  deadline stated in the job opening.
• All applications must be accompanied by the following which MUST be
  provided at the time of submission:
• Signed Personal History Profile (PHP) as generated from INSPIRA (Click Here) to generate an account
  and the PHP) submitted as a PDF or JPEG attachment to the document.
• Latest performance evaluation report (for internal UN Candidates).
• Copy of High School Diploma.
• Copies of other relevant certificates and diplomas.

Email details to: rsce2-recruitment@un.org

NB: Please
enter the reference of the job opening in the subject line of your e-mail. Each
applicant must bear in mind that submission of incomplete or inaccurate
applications will render that applicant ineligible for consideration for the
job opening. Initial screening and evaluation of applications will be conducted
based on the information submitted. Applications cannot be amended following
submission. The position is OPEN TO NATIONALS OF UGANDA AND / OR LEGAL
RESIDENTS OF UGANDA ONLY.

Deadline: 30^th September 2019

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