Fresher United States US Embassy Jobs - Administrative Assistant

Job Title:          Administrative Assistant Organisation:  United States US Embassy, US Mission in Uganda Duty Station:  Kampala, Uga...

UN Business Support Assistant (Human Resources) Job Placement - United Nations World Food Programme (WFP)

Job Title:              Business Support Assistant (Human Resources)
Organization: United Nations World Food Programme (WFP)
Duty Station:  Uganda
Grade: SC4

About US:
The UN World Food Programme (WFP) is the United Nations frontline agency against world hunger. It is the largest and longest serving humanitarian agency in Uganda. Currently WFP focuses on three priority areas: Saving lives in Emergencies; Building Resilience through Predictable Safety Nets; Improving Nutrition & Mother-and Child Health; and Supporting Small Holder Farmers to Access Markets. WFP has operations in various parts of the Country.

Job Summary: The Business Support Assistant (Human Resources) will perform a range of HR tasks to support accurate implementation of WFP policies and procedures and facilitate the effective functioning of a client-focused and strategy-oriented HR services in the area office/field.  Reporting to Head of the field Office and with a functional reporting line to the Human Resource Business Partner, the incumbent will work closely with the Area Office Management, to perform a cross-section of all HR related aspects within the jurisdiction of the area office. These will include, provision of HR administrative Services, guidance and advice on HR issues. The incumbent will deliver standard business support processes for a specific professional area of work, to facilitate effective service delivery. 

Key Duties and Responsibilities: 
·         Provide assistance on general HR queries and follow up actions, to ensure consistent and high quality HR services are delivered to clients.
·         Liaise with other internal units/offices on HR related matters, i.e. payroll, contracts, etc. and provide necessary information in order to enable timely HR services.
·         Provide administrative support in various HR activities in the areas of work allocated by the professional officer including on boarding of new staff members in compliance with relevant processes and procedures.
·         Maintain confidential personnel records, HR databases and archives, to ensure data and files are accurately stored and updated in compliance with the established standards.
·         Provides accurate and timely information, data and advice to field management and employees on the organization’s human resources policies and procedures
·         Supports the development and implementation of HR solutions by understanding how the organization works
·         Ensures all staff in the area of operations have job descriptions and TORs; and a copy of the Annual performance Plan (APP);
·         Establishes a leave plan, support implementation of the plan, share necessary forms to be completed, brief staff on their entitlements, in line with the contract terms and conditions and enter data in WINGS and send documents to the HR CO;
·         Input staff data in the HR management systems (WINGS, spreadsheets, etc.) as appropriate;
·         Any other duties as may be assigned by the supervisor from time to time

Qualifications, Skills and Experience:
·         The ideal candidate for the United Nations UN World Food Programme (WFP) Business Support Assistant (Human Resources) job placement should hold a bachelor’s degree or diploma in Human Resource Management, Business Administration, Industrial Psychology or other relevant field is desirable.
·         At least four years of progressively responsible support work experience including at least two years in the field of human resources or other related field or equivalent;
·         Excellent command of both written & oral English is essential;
·         Computer literacy i.e. knowledge and skills in using MS Office applications
·         Exposure to humanitarian and emergency situations is desirable.
·         Fluency in English is a must. Proficiency in the local dialects of Lugbara, Aringa, Madi and Luo is desirable.

NB: Female applicants and qualified applicants from Uganda with Ugandan Nationality are especially encouraged to apply.

How to Apply:
All candidates who desire to join the United Nations World Food Programme are encouraged to submit their applications online at the link below.

Deadline: 12th September 2019

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