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Job Title:  Field Monitor (No Experience
Jobs)

Organisation: World
Vision International

Reports to: 
Field Coordinator

Duty Station: 
Uganda

About US:

World Vision Uganda
is a Christian Relief, Development and Advocacy Non-Government Organization
dedicated to working with children, families and communities to overcome
poverty and injustice. We currently work in over 41 districts in Uganda. World
Vision is committed to the protection of children and we will not employ people
whose background is not suitable for working with children. All employment is
conditioned upon the successful completion of all applicable background checks,
including criminal record checks where possible. “Our Vision for every child,
Life in all its fullness. Our prayer for every Heart, the will to make it so.”

Job Summary:   The Field Monitor will monitor the delivery, distribution,
documentation and reporting associated with food/Cash commodities. Work hand in
hand with distribution Volunteers, Ushers, Scoopers, Porters, FMCs members and
to ensure distribution is done according to World Vision and donor standard
distribution procedures

Key Duties and Responsibilities: 

Community mobilization and information provision

• Community mobilization and coordination
  of food distribution activities at the FDPs in liaison with the Food
  Management Committee and Local leaders.
• Mobilize community members in target
  areas for sensitization on project goal and selection criteria.
• Mobilize and supervise beneficiaries to
  elect FMC and CRM committee members in each FDP.
• Mobilize community leaders to
  participate in Post distribution meetings
• Conduct pre-distribution meeting to
  sensitize and inform beneficiaries about commodities in the food basket,
  ration sizes, nutrition and hygiene messages and any other issues to be
  communicated to them. Give beneficiaries an opportunity to ask question
  for clarification.

Commodity management

• Prepare food request based on the
  approved food distribution plan.
• Notify beneficiaries about impending
  food distribution well in advance to ensure timely and full participation.
• Scrutinize all waybills for commodities
  arriving at the distribution centers. Ensure that the commodities are of
  correct quantities and quality as manifested on the waybill. Immediately
  record all quantities delivered short (missing), quantities lost in
  transit and quantities damaged if any. All observations must be recorded
  immediately. Commodities must carefully be counted during off-loading.
• At the distribution center, commodities
  must be stacked in an organized manner, by commodity type to facilitate
  easy scooping).
• Return all excess commodities received
  at FDP to the warehouse using Return to Store waybill.
• Perform random weighing of the
  commodities offloaded from the truck to ascertain that they are of correct
  weight as indicated in the waybill.
• After distribution ensure empty
  containers are corrected and accounted for
• Identify and recommend other needs such
  as health care, additional food needs, development activities, or any
  other rehabilitation and/ or development activity.
• Conduct daily/weekly/monthly physical
  counts of commodities in the warehouse/MSU and ensure that records are
  tallying with physical stocks.
• Ensure proper storage of commodity on
  pallets. Ensure that all commodities are stacked by shipment, condition
  type, and package/weight and have updated stack cards.
• Monitor commodity quality/quantity
  control during receipts, while in storage, distribution and during
  dispatch/returns
• Ensure that all mandatory MSU items and
  equipment’s are available in the FDP, fire extinguishers, tables, chairs
  cleaning supplies, first aid supplies ,scales and any other NFI are
  accessible at all times and in good condition and liaise with FC on need
  for replacements.
• Maintain high standard of cleanliness
  and hygiene in and around the MSU.
• Monitor commodity movements, including
  delivery of commodities at the MSU. Supervise receipt /offloading of
  food/nonfood commodities to ensure correctness of quantity, content and
  quality as per the waybills documents as well as losses and damages and
  excesses. In case of damage arrange for reconstitution.

Commodity Distribution

• Supervise food distribution in a manner
  that will ensure all targeted beneficiaries receive all the planned
  commodities and in their rightful rations.
• Conduct distribution in compliance with
  WV and Donor (WFP/USAID) guidelines and standards
• Conduct caucus meeting with FMCs and
  local leaders to agree on roles and responsibilities during distribution.
• Ensure that appropriate crowd control
  measure is in place at the distribution point at all times.
• Ensure there is orderly lining,
  receiving food at the MSU and potters are available to help beneficiaries
  carry food out of the MSU
• Ensure all commodities are weighed 100%
  at the moderation point and weighing scales are correctly set.
• Oversee the distribution process in
  collaboration with the Volunteers and the FMC and ensure proper rations
  are distributed. Ensure no damaged commodities are distributed to
  beneficiaries.
• Ensure that the ration cards are punched
  and beneficiaries thumbprint after receiving their ration entitlements.

Commodity Accounting and reporting

• Provide proper accountability of
  commodities distributed at the food distribution point.
• Prepare all necessary forms related to
  food distribution i.e. sign receipt waybill, fill in the truck inspection
  report, random weighing form, distribution center visit report,
  certificate of food receipt and distribution, loss ,damage reports, DDR
  etc.
• Ensure all forms and reports are
  completely filled according to agreed filing format and reviewed and
  approved by relevant staff.
• Ensure commodity forms and reports are
  filed
• Prepare a food monitor report and attach
  to the beneficiary list file

Capacity building and training

• Together with the Field coordinator
  organize and conduct training of FMCs, CMC, RWC and community structure
  members (Scoopers, ushers, potters, on their roles and responsibilities.
• Mentor and train community structures on
  commodity handling and beneficiaries’ relation, Code of Conduct, PSEA and
  child protection and make sure they sign all related policies and
  guidelines according to WV/Donor standards. 

Qualifications, Skills and Experience: 

• The applicant for the World Vision Field
  Monitor job placement should preferably hold a Bachelor’s Degree from a
  University in Social Sciences or Development Studies
• Prior experience with WV CTS system and
  or UN WFP Compass system is an added advantage. 
• Knowledge of major donor (WFP/USAID)
  regulations pertaining to relief food commodities tracking accounting and
  reporting.
• This position requires a person who is
  self-starter, who can accomplish the task with minimal or no supervision.
• He/she should be able to manage a team
  of staff as well as cooperate with other units.
• He/she must be keen on details and well
  organized individual.
• Must be computer literate.
• Must be a committed Christian, able to
  stand above denominational diversities. Attend and participate/lead in
  daily devotions and weekly Chapel services.

How to Apply:

All suitably
qualified candidates are encouraged to apply online by visiting World Vision
International’s e-recruitment jobs portal at the web link below.

Click
Here

Please follow
instructions on How to Create Account and Profile at World Vision’s
e-recruitment portal.  Qualified female candidates are particularly
encouraged to apply.

Deadline: 21^st September 2019

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