The Ugandan Jobline

Job Title:     Human Resource and
Administration Manager

Organisation: Finn
Church Aid (FCA)

Duty Station: Uganda

About FCA:

Finn Church Aid is
Finland’s biggest development co-operation organisation and the second biggest
organisation in Finland working in humanitarian aid. Finn Church Aid is a
member of the ACT Alliance (ACT), an alliance of faith-based development and
humanitarian aid organisations forming one of the world’s largest aid
organisations. Finn Church Aid is committed to continue working until people in
need of assistance can make their own living and fulfil their basic needs. Finn
Church Aid also campaigns for dignity and justice.

Job Summary:  The Human Resource and Administration Manager
will provide leadership, supervision and support in the areas of Personnel
administration, Performance Management and staff Development that are necessary
to maintain a skilled and competent workforce. The Job Holder is responsible
for the overall management and coordination of the administrative services of
FCA including property management, insurance, transport as well as logistical
support to the Projects. Reporting directly to the Finance Manager, the role
holder services as principle point of HR and administrative contact.  The incumbent will also provide leadership,
supervision and support in the areas of Personnel administration, Performance
Management and staff Development that are necessary to maintain a skilled and
competent workforce, responsible for the overall management, coordination of
the administrative services and liaison with internal and external
stakeholders.

Key Duties and Responsibilities: 

• Coordinate the recruitment and selection processes within the
  organization.
• Work in liaison with the line managers and supervisors ensure that
  performance appraisals and other tools/processes of performance management
  are effectively carried out in time
• Promote the development of efficient Human Resource Planning systems
  through developing & maintaining information /records management
  systems.
• Provide guidance to management on labor issues and changes in
  statutory requirements.
• Provide guidance and implement grievance and disciplinary procedures
  
• Participate in formulation and review of Human Resource management
  policies and research on the new policies while keeping track with changes
  in the labour market.
• Manage all Human Resource information for effective decision making
  including leave and contract management
• Provide leadership and supervisory support to the staff training and
  development function of the organization.
• Ensure that the staff separation procedure is in place and within
  the labour laws.
• Provide counselling to staff in different areas as may be required.
• Design, Review and implement Administrative policies and procedures
  in accordance to FCA Strategic direction.
• Design, Monitor and Implement systems that promote effective  property Management at all FCA
  Facilities in accordance with the Property Management Policy.
• Develop and Review administration strategies and Budget in line with
  FCA policies and procedures.
• Design, Monitor and implement systems that promote efficiency in
  fleet management
• Plan, Monitor and Implement procedures that promote good contract
  management of all service providers.
• Design and implement systems that promote efficiency in usage of
  administrative services like fuel and vehicle utilisation.
• Design and implement systems that promote energy efficiency in usage
  of administrative equipment like Photo copiers, Computers, telephones.
• Nurture, mentor, coach and develop capacity of administration and
  transport staff into a competent team.
• Maintain and improve the organisation’s Facilities

Qualifications, Skills and Experience:

• The ideal candidate for the Finn Church Aid (FCA) Human Resource and
  Administration Manager job placement should hold a Bachelor’s Degree in
  Human Resources Management or related discipline like SWASA, Social
  Sciences, Public Administration, Business Administration, etc.
• A Master’s Degree or Post graduate Diploma in HR is an added
  advantage
• Membership with a professional Human Resource body and other
  additional qualifications will be an added advantage
• At least five years of related work experience
• Excellent planning and organizational skills
• Strong analytical and problem solving skills
• Strong interpersonal skills and high level of integrity
• Computer literacy skills

How to Apply:

All suitably
qualified candidates who wish to join the Finn Church Aid (FCA) in the
aforementioned capacity are encouraged to send their short applications and
updated CVs to: Admin.Ugaco@kua.fi. Please address your application to: 
The Country Manager, Finn Church Aid (FCA), Uganda program, Plot 2409 Kiwafu
Estates – Kansanga, Kiwafu Rd, P.O. Box 21826, Kampala.  Uganda

Deadline: 16th September 2019

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