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Job Title:      Grants
Manager

Organisation: Marie
Stopes Uganda (MSU)

Duty Station:  Kampala,
Uganda

Reports to: 
Director – Grants

About US:

Marie Stopes Uganda
(MSU) is a marketing-focused, results-oriented social business that uses modem
management and marketing techniques to provide family planning and reproductive
healthcare across every district of Uganda. For over 20 years, Marie Stopes
Uganda (MSU) has been working to provide voluntary family planning (FP)
services to thousands of men and women across the country. MSU is the largest,
most specialized private FP and reproductive health (RH) organization working
in every district of Uganda with approximately 30% of modern contraceptive
market share.

Job Summary:  The purpose of this role is to assist the
Director – Grants to track the implementation and performance of each grant.
The Grants Manager will ensure that the activities of all service delivery
channels are aligned and implemented efficiently and effectively, in order to
meet agreed country-level targets and deliver good value for money. S/he will
assist the Director – Grants in the preparation, review and periodic revision
of detailed country-level implementation plans, monitor and respond to channel
performance and be responsible for driving communication across the programmes.
The Grants Manager is expected to track the delivery of agreed project results
and KPIs across all intervention areas. S/he will ensure that donor standards
are reached in the implementation of the project and that the implementation of
the project aligns with MSI’s global standards for clinical quality, project
management and data management and verification.

Key Duties and Responsibilities: 

Coordination and
Stakeholder Engagement:

·        
For
grants that involve a consortium, s/he will develop a calendar for monthly
consortium partner review meetings; send out invitations; take meeting minutes;
keep track of agreed action plans; maintain a tracker of progress made against
planned actions and identify areas for escalating to the Director – Grants for
action.

·        
Do the
preparatory work for the annual work planning workshop by consolidating draft
activity plans and budgets into one project plan; and analysing them for
alignment with the technical proposal and project deliverables.

·        
Assist
in the setting up of meetings between the relevant donors, the Ministry of
Health and associated institutions, bi-lateral and multi-lateral agencies, and
district local governments as and when necessary.

·        
Represent
any of the projects/grants as delegated by the Director – Grants.

Monitoring and Data
Management

·        
Develop
an Early Warning System for tracking project performance that will include (but
not limited to); a monthly performance dashboard of the project’s technical and
financial Key Performance Indicators and Log frame indicators.

·        
Work
with the service delivery channel leads to establish monthly and quarterly
reporting templates that are aligned with project deliverables; obtain monthly
performance reports from the leads within the stipulated time-frame; analyse
performance trends and identify areas that require remedial action ahead of the
monthly review meetings.

·        
Work
with the RME team to ensure that data verification and data quality assessments
are conducted every quarter for each grant.

Compliance and
Documentation

·        
With
guidance from the MSI donor compliance team, the Grants Manager will develop a
calendar and tracker for all Donor reporting requirements and key compliance
areas and disseminate these among all channel leads; ensuring that guidelines
are disseminated to all channel leads; that there is a risk mitigation plan for
each grant/project; and that all required reports are submitted on time.

·        
Manage
the quarterly donor report writing process by collating high quality draft
narratives that use donor compliant language, from channel leads; performing
the initial formatting and editing of the draft report before review by the
Director – Grants and all the relevant MSI internal reviewers – within the
stipulated time frame.

·        
Monitor
actual expenditure against budget to ensure alignment with work plans, delivery
milestones and donor requirements – on a monthly basis and where necessary
develop remedial plans.

·        
Ensure
the programme adheres to guidelines in MSI’s Project Cycle Management manual.

·        
Schedule
monitoring and supervision field visits to all service delivery channels to
ensure technical and financial compliance. Where necessary internal audits will
be initiated.

·        
Establish
an orderly and up to date filing system for key project documents (including
the donor agreement, budget, log frame, technical and financial donor reports
and relevant donor correspondence).

·        
Perform
any other duties as may be requested by the Director – Grants in support of
achieving project deliverables.

Qualifications, Skills and Experience: 

·        
The
applicant must hold a Master’s degree in Public Health or related subject or
equivalent proven employment experience (essential)

·        
At least
five years of work experience especially in private sector or NGO (essential).

·        
Demonstrable
experience managing donor grants or funds e.g. DFID, USAID, SIDA, UNFPA
(essential)

·        
Experience
in writing donor reports for large grants (at least $1.5 million), including narrative
and results matrices (essential)

·        
Experience
leading or working in cross-functional teams or inter-departmental teams
(desirable)

·        
Fluent
in English with excellent verbal and written communication skills (essential)

·        
Strong
IT skills, including Microsoft Office package (essential)

·        
Strong
quantitative and qualitative analytic skills (essential)

Personal Attributes

·        
Approachable
with strong interpersonal & listening skills together with the ability to
empower their team

·        
Track
record of delivering targets

·        
Results
focused

·        
Self-motivated
and a self-starter

·        
The
highest levels of integrity, strong ethical attitude

·        
IT
literate

How to Apply:

All candidates
should send their applications to MSU Jobs jobs@mariestopes.or.ug

Deadline: Thursday, 26th September 2019

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