Fresher United States US Embassy Jobs - Administrative Assistant

Job Title:          Administrative Assistant Organisation:  United States US Embassy, US Mission in Uganda Duty Station:  Kampala, Uga...

Grants Accountant NGO Jobs - SOS Children's Villages

Job Title:     Grants Accountant
Organisation: SOS Children's Villages
Duty Station: Kampala, Uganda
Reports to: Head of Finance

About US:
SOS Children's Villages is an independent, locally registered, child-focused, social development non-governmental organization with a strong reputation for providing quality care and protection, education and health needs for vulnerable children. Since its inception in 1991, SOS CV Uganda has reached over 60,000 children, youths and adults directly and indirectly to become empowered and self-reliant to contribute significantly to the needs of their families and communities. Works in partnership with a number of donors, (institutional and corporate agencies) including; Norwegian Agency for Development Cooperation (NORAD), Austrian Development Agency (ADA), Grieg Foundation, ERIKS Development Partner, USAID/Bantwana World Education, AVIS Foundation, Brand Charity, USAID/Uganda Private Health Support Program (UPHSP), Terre des Hommes (TDH), Stanbic Bank Uganda, DHL - Go Teach, Madhvani Group of Companies.

Job Summary:  The Grants Accountant supports the Head of Finance to manage grants provided to SOS Children’s Village Uganda. S/he is responsible for providing support during the preparation of contracts/grants and assists in financial management and monitoring of sub-recipient projects. S/he will also support the grants team in providing financial management support to contractors /grantees. S/he performs a full range of financial and management accounting, planning and monitoring functions which are critical to the smooth running of SOS Uganda contracts/grants program. S/he also manages the smooth flow of communication between the contractors/grantees on financial matters. This position is based at the Kampala SOS Uganda National Office with frequent travels to the field.

Key Duties and Responsibilities: 
  • Participate in the development of financial systems and tools for management of grants/contracts and annual work plan.
  • Provide support during the selection and negotiation process of grants/contracts and in developing proposals and budgets for the grants.
  • Work collaboratively with the other grants management team members in overseeing sub-grant functions and coordinate preparation of grant agreements, monitoring of grant periods and close out of the sub-grant awards.
  • Participate in the Grants quarterly Reviews.
  • Provide all the necessary financial information including approved budgets, monthly and quarterly financial statements for good and effective financial management of grants.
  • Prepare and submit weekly and monthly reports on strategic plan implementation, budget status, facility requirements and other project requirements to initiate timely decision making.
  • Update financial data in databases and ensure that physical accounting documents and other financial information is accurate, properly documented and stored in a manner which facilitates easy retrieval.
  • Supervise all the Grants Assistants and directly manage the projects with no Grants Assistants.
  • Provide support in tracking and reporting of financial performance of all grants i.e Manage all donor monthly and quarterly reports ensuring that they are ready for review by the Head of Finance by 10th of the following month and submitted to all stakeholders by the 15th of the following month.
  • Take a lead role in facilitating external audits, internal audits and implementation of action plans on all donor related projects.
  • Prepare regular and adhoc reports of all Contracts/Grants transactions.
  • Monitor the Key Implementing Partners (KIPs) by visiting their field activities, as necessary, to assess performance and identify areas of weakness that require action on the part of the KIP or that require external technical assistance and follow up to  ensure appropriate action is taken in liaison with Programme/Project team and the location level.
  • Ensure that KIPs and Implementing staff (staff) comply with SOS and Donor reporting guidelines.
  • Implement policies and procedures around the administration and monitoring of grants, and procedures designed to comply with donor regulations.
  • Ensure that funds advances/payments to KIPs and staff are prepared, reviewed         and approved in a timely manner in order to facilitate smooth flow of funds to them.
  • Draft financial communications to Partners, Donors, staff and KIPs.
  • Monitor data captured into the system and thereafter generate monthly and quarterly reports to be shared with the respective stakeholders and Managers in time.
  • Support the review of reports, accountabilities and queries submitted by the KIPS, Partners, Donors and staff.
  • Work closely with the members of the grants management team to put in place a consistent- hard copy / electronic filing structure and system for financial information and contracts related to grants.
  • Perform other duties as assigned.

Qualifications, Skills and Experience: 
  • The applicant for the SOS Children's Villages Grants Accountant vacancy must hold a University degree in accounting, business administration, commerce with Professional Qualification up at least ACCA, CPA Level 
  • Five years of experience preferably in Grants Management.
  • Good communication and report writing skills
  • Analytical and research skills
  • IT Skills and familiarity with any accounting computer software
  • Experience with accounting voucher reviews
  • Willingness to work as a team member, taking on additional tasks as needed to ensure the overall success of the project
  • High level of attention to detail, ability to multi-task and work well under pressure
  • Strong analytical and inter-personal skills
  • Ability to work under pressure and in a culturally sensitive environment.
  • Strong organizational and interpersonal skills;
  • Ability to work both independently and collaboratively as part of a team
  • Deadline-oriented

How to Apply:
If you believe you are the right candidate for any of these positions, please send your application letter, detailed curriculum vitae (CV), and photocopies of academic certificates, and names, emails and contact details of three traceable referees to the address below:

The Head Human Resource and Administration,
SOS Children’s Villages Uganda,
Plot 53 Ntinda II Road Kampala. Uganda

Electronic Applications must be sent as one Single PDF Document not exceeding eight pages to:

Applications that are late, do not have CV or certificates or exceeds eight pages or electronically submitted as images will be disqualified.

Deadline: Thursday 26th September 2019

NB: Only shortlisted candidates will be contacted by 4th October 2019

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