Grants Accountant NGO Job Careers – SOS Children’s Villages

Job Title:     Grants Accountant

Organisation: SOS
Children’s Villages

Duty Station: Gulu,
Uganda

Reports to: Head
of Finance

About US:

SOS Children’s
Villages is an independent, locally registered, child-focused, social
development non-governmental organization with a strong reputation for
providing quality care and protection, education and health needs for
vulnerable children. Since its inception in 1991, SOS CV Uganda has reached
over 60,000 children, youths and adults directly and indirectly to become
empowered and self-reliant to contribute significantly to the needs of their
families and communities. Works in partnership with a number of donors,
(institutional and corporate agencies) including; Norwegian Agency for
Development Cooperation (NORAD), Austrian Development Agency (ADA), Grieg
Foundation, ERIKS Development Partner, USAID/Bantwana World Education, AVIS
Foundation, Brand Charity, USAID/Uganda Private Health Support Program (UPHSP),
Terre des Hommes (TDH), Stanbic Bank Uganda, DHL – Go Teach, Madhvani Group of
Companies.

Job Summary:   The
Grants Accountant supports the Head of Finance to manage grants provided to SOS
Children’s Village Uganda. S/he is responsible for providing support during the
preparation of contracts/grants and assists in financial management and
monitoring of sub-recipient projects. S/he will also support the team in providing
financial management support. S/he performs a full range of financial and
management accounting, planning and monitoring functions which are critical to
the smooth running of the grants program. S/he also manages the smooth flow of
communication between the partner and SOS Uganda, on financial matters. This
position is based at Gulu SOS Children’s Village Location with regular travels
to the Kampala.

Key Duties and Responsibilities: 

·        
Participate
in the development of financial systems and tools for management of
grants/contracts and annual work plan.

·        
Provide
support during the selection and negotiation process of grants/contracts and in
developing proposals and budgets for the grants.

·        
Work
collaboratively with the other grants management team members in overseeing
sub-grant functions and coordinate preparation of grant agreements, monitoring
of grant periods and close out of the sub-grant awards.

·        
Participate
in the Grants quarterly Reviews.

·        
Provide
all the necessary financial information including approved budgets, monthly and
quarterly financial statements for good and effective financial management of
grants.

·        
Prepare
and submit weekly and monthly reports on strategic plan implementation, budget
status, facility requirements and other project requirements to initiate timely
decision making.

·        
Update
financial data in databases and ensure that physical accounting documents and
other financial information is accurate, properly documented and stored in a
manner which facilitates easy retrieval.

·        
Supervise
all the Grants Assistants and directly manage the projects with no Grants
Assistants.

·        
Provide
support in tracking and reporting of financial performance of all grants i.e
Manage all donor monthly and quarterly reports ensuring that they are ready for
review by the Head of Finance by 10th of the following month and submitted to
all stakeholders by the 15th of the following month.

·        
Take a
lead role in facilitating external audits, internal audits and implementation
of action plans on all donor related projects.

·        
Prepare
regular and adhoc reports of all Contracts/Grants transactions.

·        
Monitor
the Key Implementing Partners (KIPs) by visiting their field activities, as
necessary, to assess performance and identify areas of weakness that require
action on the part of the KIP or that require external technical assistance and
follow up to  ensure appropriate action
is taken in liaison with Programme/Project team and the location level.

·        
Ensure
that KIPs and Implementing staff (staff) comply with SOS and Donor reporting
guidelines.

·        
Implement
policies and procedures around the administration and monitoring of grants, and
procedures designed to comply with donor regulations.

·        
Ensure
that funds advances/payments to KIPs and staff are prepared, reviewed and
approved in a timely manner in order to facilitate smooth flow of funds to
them.

·        
Draft
financial communications to Partners, Donors, staff and KIPs.

·        
Monitor
data captured into the system and thereafter generate monthly and quarterly
reports to be shared with the respective stakeholders and Managers in time.

·        
Support
the review of reports, accountabilities and queries submitted by the KIPS,
Partners, Donors and staff.

·        
Work
closely with the members of the grants management team to put in place a
consistent- hard copy / electronic filing structure and system for financial
information and contracts related to grants.

·        
Perform
other duties as assigned.

Qualifications, Skills and Experience: 

·        
The
applicant for the SOS Children’s Villages Grants Accountant vacancy must hold a
University degree in accounting, business administration, commerce with
Professional Qualification up at least ACCA, CPA Level 2

·        
Five
years of experience preferably in Grants Management.

·        
Good
communication and report writing skills

·        
Analytical
and research skills

·        
IT Skills
and familiarity with any accounting computer software

·        
Experience
with accounting voucher reviews

·        
Willingness
to work as a team member, taking on additional tasks as needed to ensure the
overall success of the project

·        
High
level of attention to detail, ability to multi-task and work well under
pressure

·        
Strong
analytical and inter-personal skills

·        
Ability
to work under pressure and in a culturally sensitive environment.

·        
Strong
organizational and interpersonal skills;

·        
Ability
to work both independently and collaboratively as part of a team

·        
Deadline-oriented

How to Apply:

If you believe you
are the right candidate for any of these positions, please send your
application letter, detailed curriculum vitae (CV), and photocopies of academic
certificates, and names, emails and contact details of three traceable referees
to the address below:

The Head Human
Resource and Administration SOS Children’s Villages Uganda,

Plot 53 Ntinda II
Road Kampala. Uganda


Electronic
Applications must be sent as one Single PDF Document not exceeding eight pages
to: nationaloffice@sosuganda.org

Applications that
are late, do not have CV or certificates or exceeds eight pages or
electronically submitted as images will be disqualified.

Deadline: Thursday 26th September 2019

NB:
Only shortlisted candidates will be contacted by 4th October 2019

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