Fresher United States US Embassy Jobs - Administrative Assistant

Job Title:          Administrative Assistant Organisation:  United States US Embassy, US Mission in Uganda Duty Station:  Kampala, Uga...

Fresher Diploma Jobs - Administrative Assistant - Deloitte

Job Title:      Administrative Assistant
Organization: Deloitte
Duty Station: 3rd Floor Rwenzori House, 1 Lumumba Avenue, Kampala, Uganda

About Deloitte:
Deloitte is a leading provider of world-class professional services dedicated to providing value added solutions to our clients. We take pride in our reputation for providing a globally consistent quality service, an integrated approach and world-class expertise. Deloitte is renowned for its innovative and collaborative culture, where talented people work closely with like-minded individuals to achieve collective success.

Job Summary:  The Administrative Assistant will provide assistance to Deloitte’s clients.

Key Duties and Responsibilities: 
  • Ensure efficient delivery of services to the organizations clients’ through provision of secretarial, reception and administration support to assigned business units;
  • Prepare quality letters, reports, fee notes and documents for managers/partners review and incorporate edits/changes, for final printing and dispatch to clients;
  • Support proposal preparation i.e. background research, collect required information and prepare;
  • Support assigned departments with Marketing, Billing, Collections and creating job codes;
  • Initiate client and engagement acceptance in Phoenix for both new and recurrent engagements as appropriate;
  • Arrange for accommodation for incoming staff in liaison with Procurement office;
  • Maintain confidentiality and proper records management of clients’ information;
  • Archive files in liaison with the Admin & Security Officer;
  • Organize for stationery, vouchers and follow up with the clean desk policy etc.;
  • Coordinate logistics and planning for special events, conferences, meetings and other training on or off-site including booking rooms, preparing presentation materials, ensuring that catering services and other necessary materials are available;
  • Provide clerical support by attending departmental (and other selected) meetings, preparing agenda, minutes and following up on the agreed action points;
  • Attend to the reception in the absence of a Receptionist.

Key Performance Areas
  • Strategic Impact
  • External / Internal Client Impact
  • Operational Effectiveness
  • Development / Growth of Team (as applicable to role)
  • Budgets / Profitability
  • Differentiators for this specific role

Qualifications, Skills and Experience: 
  • The applicant for the Deloitte Administrative Assistant must be a holder of at least a Diploma in a Business related field but a Bachelor’s Degree is desired;
  • Two years’ experience in a Secretarial role in a busy organization;
  • Excellent communication skills, both written and verbal;
  • Good interpersonal and relationship building skills;
  • Strong client delivery focus;
  • Focus on quality and risk;
  • Problem solving ability;
  • Good business acumen; and,
  • Be a Ugandan Citizen.

How to Apply:
All candidates are encouraged to apply online through Deloitte East Africa Careers portal at the link below.

Deadline: 26th September 2019.

NB: We are an equal opportunity employer and do not ask individuals to pay any fees or money as part of the recruitment process.

For more of the latest jobs, please visit http://www.theugandanjobline.comor find us on our facebook page

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