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Fresher Admin Jobs - Project Support Assistant - SEEK Project - World Vision International


Job Title:  Project Support Assistant - SEEK Project (Fresher Admin Jobs)
Organisation: World Vision International
Reports to:  Project Coordinator
Duty Station:  Uganda

About US:
World Vision Uganda is a Christian Relief, Development and Advocacy Non-Government Organization dedicated to working with children, families and communities to overcome poverty and injustice. We currently work in over 41 districts in Uganda. World Vision is committed to the protection of children and we will not employ people whose background is not suitable for working with children. All employment is conditioned upon the successful completion of all applicable background checks, including criminal record checks where possible. “Our Vision for every child, Life in all its fullness. Our prayer for every Heart, the will to make it so.”
   
Job Summary:  The Project Support Assistant - SEEK Project will be accountable for providing logistical and administration, support finance, store management, fleet management and provide support to the regional staff under the guidance of the Project coordinator for the Sustaining Education Efforts in Karamoja (SEEK –Project)

Key Duties and Responsibilities: 
Logistics and Administration:
  • Maintain clear channel of communication by providing feedback to guests, service providers and staff, track in and out communication. Major point of contact for all service providers.
  • Tasked with completing worksheets for all causal staff within office and submitting them on time for payment in addition to making follow up and giving feedback for issues related to payment of causal staff.
  • Ensure that staff well fare within office premises is well managed including office tidiness, supervision of causal staff, managing staff requests for any logistics needed.
Support finance: Timely submission of Local purchase order, payment requests, invoicing, payroll preparation for salaries and tracking items purchased on provision. Take charge of any purchase request for project items needed.
Support to regional staff:
  • Improved good working relationship with stakeholders and staff (building collaborative relationships)
  • New and hired staff are taken through administration procedures and transition procedures
  • Hotel bookings done on time and devotional materials readily available to all staff for morning devotions. Ensure that staff welfare is well catered for, supervise causal staff.
Stores management
  • Daily use of stores requisition, received and way bill books to track stock in the store(accurate checking and tallying of deliveries before storage
  • Timely completion of updating of stock cards
Fleet management
  • Ensure proper storage space for riding gears, keys and other office assets used on daily basis by staff.
  • Ensure that all motorcycles and vehicles are parked at the office premises. Also ensure all keys (office, stores, vehicles and motorcycles are kept in the key box).
  • Monthly verification of fuel coupons and fuel statements from suppliers and provision entry for payments.
  • Ensure that all request for routine service of motorcycles and vehicles are entered on provision on time.


Qualifications, Skills and Experience: 
  • The applicant for the World Vision Project Support Assistant - SEEK Project job placement should preferably hold a Bachelor’s Degree in any of the following: public administration, procurement and supply chain/logistics, development studies or social science with a bias in administration.
  • Have Strong knowledge on administrative roles
  • Strong communication skills with ability to communicate effectively
  • A good problem solver and sensitive to conflicts.
  • Good knowledge in Microsoft packages
  • Effective in written and verbal communication in English and spoken Ngakaramojong language.
  • Ability to ride a motorcycle will be desirable.
  • Good in staff management and strong communication skills
  • Strong understanding of the organizational policies and procedures i.e. child and adult safeguarding policy
  • Good knowledge on administrative roles, logistics, planning, problem resolver and asset and store management
  • Experience in managing staff relations
  • High level of excellent reporting and documentation skills
  • Problem solving and decision making skills.
  • Ability to work in hard to reach context
  • Result oriented.

How to Apply:
All suitably qualified candidates are encouraged to apply online by visiting World Vision International’s e-recruitment jobs portal at the web link below.


Please follow instructions on How to Create Account and Profile at World Vision’s e-recruitment portal.  Qualified female candidates are particularly encouraged to apply.

Deadline: 9th September 2019

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline


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