Fresher United States US Embassy Jobs - Administrative Assistant

Job Title:          Administrative Assistant Organisation:  United States US Embassy, US Mission in Uganda Duty Station:  Kampala, Uga...

Earn over 13000 US Dollars monthly as Administrator at Malaria Consortium

Job Title:    Administrator
Organization: Malaria Consortium
Duty Station: Uganda
Reports to: Regional Coordinator
Salary: USD 13,517 Gross Per annum

About US:
Malaria Consortium is the world’s leading not-for-profit organisation dedicated to the comprehensive control of malaria and other communicable diseases in Africa and Southeast Asia. Malaria Consortium works with communities, government and non-government agencies, academic institutions, and local and international organisations, to ensure good evidence supports delivery of effective services, providing technical support for monitoring and evaluation of programmes and activities for evidence-based decision-making and strategic planning. Malaria Consortium works to improve not only the health of the individual, but also the capacity of national health systems, which helps relieve poverty and support improved economic prosperity.

Job Summary: The administrator is responsible for management of the reception, provide administrative and logistics support to the office as well as supervising the Office Assistant and Drivers. The administrator is responsible for management of the reception area, receiving visitors, managing the central office phone, directing visitors and proving any administrative related support to the team. He/She supervises the Office Assistant and Drivers.

Key Duties and Responsibilities: 
Administration and Logistics support (70%)
·         Make sure that all offices are kept clean at all times including the wash rooms by providing adequate supervision to the support staff responsible for office cleaning
·         Ensure that the office cleaners and kitchen staff are performing to the required standards
·         Ensure that the compound has a tidy and professional appearance including gardening
·         Report any building and maintenance issues to the line manager
·         In charge of stores both for project and office supplies
·         Manage vehicles and drivers including review of vehicle records
·         Coordinate vehicle hire as and when necessary
·         Asset management and maintenance of register
·         ICT: Liaise with IT support service firms to offer regular professional advice, IT support to staff in a timely manner that does not interfere with staff work. Log all complaints and follow progress closely; raise to a manager if service is not forthcoming
·         Generator service/maintenance
·         Procurement of office and project supplies (with guidance of the Regional Coordinator)
·         Supervise and ensure that the office buildings and compound are kept in a clean and tidy way. Report any building and maintenance requests in writing to the Regional Coordinator
·         Receive, analyse, code and prepare request for payment for water, electricity, staff telephone and security bills
·         Supervise the Drivers and Office assistant
Ensure that the front desk represents the organization to the visitors in a professional manner (25%)
·         Make sure that the front desk is staffed at all times during the working hours
·         Receive incoming calls to the office and transfer to requested person
·         Make outgoing calls from Malaria Consortium and connect to requested person
·         Receive parcels and give them to owners, and also send parcels
Other (5%)
·         Ensure that the First Aid Box is fully stocked at all times and fire extinguishers are working
·         Book accommodation for staff members from upcountry offices
·         Ensure that the stationery store is always fully stocked, and request for more items as needed

Qualifications, Skills and Experience:
·         The applicant for the Malaria Consortium Administrator job opportunity should hold a Bachelor's degree in Information and Office Management/ Office Administration or related
·         One year of experience in the field of administration
·         Experience in managing a reception, switchboard and/or customer care
·         Computer literate
·         Ability to effectively manage time and resolve crises
·         Excellent interpersonal and communication skills
·         Good Excel and other software skills

·         Previous experience in office management
·         Possess good understanding, knowledge and experience in document control and management
·         Attention to detail

How to Apply:
All interested applicants are encouraged to apply online at the web link below.

Deadline: 20th September 2019

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