Admin Jobs – Divisional Assistant – World Vision International

Job Title:  Divisional Assistant (Admin Jobs)

Organisation: World
Vision International

Reports to: 
Governance & Legal Advisor

Duty Station: 
Kampala, Uganda

About US:

World Vision Uganda
is a Christian Relief, Development and Advocacy Non-Government Organization
dedicated to working with children, families and communities to overcome
poverty and injustice. We currently work in over 41 districts in Uganda. World
Vision is committed to the protection of children and we will not employ people
whose background is not suitable for working with children. All employment is
conditioned upon the successful completion of all applicable background checks,
including criminal record checks where possible. “Our Vision for every child,
Life in all its fullness. Our prayer for every Heart, the will to make it so.”


Job Summary:    The Divisional Assistant will provide
administrative and secretarial support to the National Director’s office in
order to maximize efficient and effective operations of the department in line
with the strategic objectives, organizational policies and procedures.

Key Duties and Responsibilities: 

  • Maintain the ND’s electronic calendar/diary, including scheduling of
    meetings with visitors.
  • Coordinate preparations for trainings, meetings, workshops and
    seminars (internal and external) involving members of the department.
  • Managing departmental records but not limited to filing of all
    internal and external correspondences and reports.
  • Responsible for making domestic and international travel
    arrangements for departmental
  • Staff and visitors. Includes coordinating visas, hotel bookings,
    ticket bookings, vehicle hires et cetera.
  • Responsible for preparing reports, presentations, invoices, letters
    et cetera.
  • Prepare and control the departmental budget in line with the
    financial & administration guidelines.
  • Support the organization, filing and timely distribution of
    documentation required for high-level meetings

Qualifications, Skills and Experience: 

  • The applicant for the World Vision Divisional Assistant job
    placement should preferably hold a University degree in Secretarial
    studies, Office management, business administration or related field;
  • Three to five years’ experience working in the same role;
  • Excellent communication and a high standard in English, both spoken
    and written;
  • Spiritual maturity – ability to articulate and model our Christian
    identity and mission in an inclusive way.
  • Strong interpersonal skills and ability to deliver results through a
  • High motivation with proven ability to work both independently and
    as part of a team;
  • Proven ability to work with minimal supervision, prioritize and work
    to deadlines;
  • Proven ability to demonstrate initiative, resourcefulness and
  • A very high standard of personal integrity and confidentiality
  • Proficiency in the Microsoft suite of applications.
  • Previous similar experience with an International organization;
  • Experience in a coordination role;
  • Experience in records management;
  • Experience in events management;
  • Experience in public communications.

How to Apply:

All suitably
qualified candidates are encouraged to apply online by visiting World Vision
International’s e-recruitment jobs portal at the web link below.


Please follow
instructions on How to Create Account and Profile at World Vision’s
e-recruitment portal.  Qualified female candidates are particularly
encouraged to apply.

Deadline: 9th September 2019

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