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Vehicle Fleet Manager NGO Careers - International Committee of the Red Cross (ICRC)


Job Title:            Vehicle Fleet Manager
Organization: International Committee of the Red Cross (ICRC)
Duty Station:  Kampala, Uganda
Reports to: Head of Logistics

About US:
The International Committee of the Red Cross (ICRC) is a neutral and independent international humanitarian organisation, which assists and protects victims of armed conflicts and other situations of violence. The ICRC Tracing team, in cooperation with Uganda Red Cross Society (URCS), provides services to people separated by conflicts and other situations of violence in order to search for their family members and re-establish contact between them, especially unaccompanied children.

Job Summary:  The Vehicle Fleet Manager oversees management of the fleet of ICRC vehicles so that operational needs are met, working in strict compliance with the standards set at headquarters. S/he carries out effective and efficient resource planning and scheduling for ICRC and non-ICRC owned vehicles within the operational area.

Key Duties and Responsibilities: 
Vehicle/Generator management
  • Determines needs in terms of the fleet and maximizes its efficiency and effectiveness through planned resource allocation in accordance with guidelines.
  • Manages and carries out controls of the fleet stock and spare parts inventory in accordance with guidelines.
  • Provides technical input in the decision-making process regarding private transport services under contract, especially freight transport and passengers transport with private taxi companies.
  • Manage and supervise the planning of maintenance and repairs of all fleet units including generators.
  • Coordinates with out-sourced workshops regarding maintenance and repairs.
  • Ensures that surveys of local workshops and of local spare parts suppliers are done regularly, to get the best service at the best price and quality.
  • Ensures that all vehicles are in compliance with internal and national traffic rules and insurance requirements.
  • Ensure all security measures and safety standards are in place for vehicles and transport and that they are adhered to by the vehicle users.
  • Supervise management of all vehicles registration/documentation.
  • Prepares vehicle orders and in collaboration with Head of Logistics, supervises the disposal or donation of vehicles (e.g. request for disposal approval, participate in the administrative disposal processes).
  • Provides Fleet related data for annual budget preparation.
  • Ensures that wastes generated by vehicles and generators are treated in an ecofriendly manner, in order to reduce negative impacts on the environment.
Fuel Management
  • Manages and carries out controls on fuel supplies, for which S/he has final accountability and carries out contingency planning.
  • Responsible for timely re-fuelling vehicles and keeping safe custody of fuel cards and “Blue Keys”
  • Manage fuel tax refund claims with Ministry of Foreign Affairs/URA
Vehicle dispatch management
  • Supervises and manages the drivers and regulates their movements, to ensure reduction in fatigue for safety drive;
  • Coordinate travels to ensure all requested field travels are well managed for operations continuity.
  • Test drive new vehicle users and give them induction on vehicle usage and ICRC policy governing vehicle use.
  • Arrange for airport travels as requested by the Travel office to ensure all pick up and drop offs are consistently executed.
Fleet database management
  • Acts as the administrator of the Fleet & tracking system applications and uses them to generate reports; analyses the report and takes corrective action.
  • Controls the consistency in fleet data entries related to vehicles and monitors the tracking system.
Staff Management
  • Supervises the performance management & development of employees under direct supervision.
  • Engages in ongoing and continuous feedback and support, particularly for employees under their supervision, but also other staff members
  • Ensures that job descriptions for employees under their supervision are up to date
  • Ensure the drivers adhere to the local traffic regulations.
  • Participate in recruitment of drivers including conducting practical driving tests


Qualifications, Skills and Experience: 
  • The applicant for the International Committee of the Red Cross (ICRC) Vehicle Fleet Manager job must hold a Degree in Automotive & Power engineering or Mechanical engineering or Degree in Transport & Logistics with training in mechanics.
  • Three to five years of experience in the same field
  • Good computer skills especially in MS Excel & Word and databases
  • Master 4WD and HF/VHF radio use
  • Good command of spoken and written English
  • Flexibility and resistance to stress
  • Driving skills with a valid driving permit
  • Good planning, organizational and analytical skills
  • Sense of responsibility and ability to take initiative and to work independently
  • Good communication and interpersonal skills
  • Flexibility and willingness to work outside working hours and duty station
  • Excellent reporting skills
  • Available for immediate deployment

How to Apply:
Please send your CV and cover letter with 3 work related referees to the address and email below. Applications may not exceed 2MBs.
Email: application@ppg.co.ug 

Deadline: 6th September 2019

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