Project Administrator US PEPFAR Grant Jobs – Makerere University Joint AIDS Program (MJAP)

Job Title:      Project
Administrator

Organization: Makerere
University Joint AIDS Program (MJAP) 

Duty Station: Kampala,
Uganda

Reports to: EIPHIV-Uganda- Principal Investigator (PI)

About US:

Makerere University
Joint AIDS Program (MJAP) is a private-not-for profit Company under Makerere
University. MJAP works to build partnerships and strengthen health systems to
optimally respond to HIV/AIDS, TB, Non-communicable diseases (NCDs) and other
diseases of public health importance in Africa. MJAP is implementing a
sub-award grant from Infectious Diseases Institute (IDI), for accelerating
HIV/AIDS Epidemic Control in Kampala region; with funding from the President’s
Emergency Plan for AIDS Relief (PEPFAR) IDI Project).

About Project:

Education for
Inter-professional HIV service delivery in Uganda (EIPHIV-Uganda) project is an
8 – Month’s project is funded by the U.S. President’s Emergency Plan for AIDS
Relief (PEPFAR), through Health Resources and Services Administration (HRSA), e
University of California, San Francisco (UCSF) and the African Forum for
Research and Education in Health (AFREhealth). EIPHIV-Uganda project aims to
equip pre-service and post-training healthcare professionals with knowledge and
skills to offer inter-professional services for HIV at Makerere and its
collaborating institutions. MJAP will implement the STRIPE-HIV as part of
Makerere University College of Health Sciences (Mak CHS).

Job Summary:  The Project Administrator will provide
effective administrative support to the project management activities, and
ensure compliance with all the administrative policies, procedures and
regulations of the EIPHIV-Uganda project and MJAP and MJAP. 

Key Duties and Responsibilities: 

  • Work in close liaison with Project
    Coordinator, prepare project budgets and reviews; make requisitions for
    conducting project activities, based on the approved work plan and budget.
  • Prepare the administrative work plan and
    budget and submit to the Project Coordinator for review and approval; and
    monitor the budget utilization.
  • Support the Program Coordinator to
    operationalize the field program activities by maintaining a project
    activities calendar; and monitoring completion of field activities.
  • Work closely with the MJAP Procurement
    office for timely procurements and availability of all required resources
    for the field activities.
  • Coordinate the planning and provision of
    all the administrative and logistical requirements of project activities.
    E.g. training, workshops, travel, etc.
  • Liaise with the finance office to
    process payments for the timely implementation of activities.
  • Safeguard and monitor the utilization of
    project equipment and assets by ensuring security and practicing
    preventive mechanical maintenance.
  • Develop and maintain an updated project
    filing system (electronic and manual) and ensure safe custody of key project
    documents.
  • Support the Project Coordinator to
    perform field operational visits in Kampala and upcountry, make follow ups
    and prepare field reports.
  • Support the Project Coordinator to
    prepare and submit reports on the implementation of training activities.
  • Prepare and submit accurate, complete
    and timely monthly Administration/operations reports to the Project
    Coordinator.

Qualifications, Skills and Experience: 

  • The ideal candidate must hold a
    Bachelor’s Degree in Finance, Accounting, Business Administration and/or
    related field from a recognized institution.
  • Three years of administrative experience
    in managing operations of a US funded project
  • Integrity, Time management skills
  • Ability to work under high pressure;
    with limited supervision.
  • Ability to travel in the field
    frequently
  • Experience in coordinating a large and
    busy HIV program, leading teams and managing donor funds
  • Demonstrated experience in budgeting and
    people management
  • Excellent teamwork, communication skills
    (both oral and written) with strong management and analytical skills.
  • Excellent report writing skills
  • Working knowledge of MS office Computer
    packages and other data analysis packages.

How to Apply:

All suitably
qualified candidates should apply via the email below and submit their cover
letters, a detailed curriculum vita and copies of relevant academic documents
to: hr@mjap.or.ug  addressed to;

The Human Resource
Manager,

Makerere University
Joint AIDS Program (MJAP)

NB: Please ensure
that your attachments do not exceed 5 MB.  We do appreciate your
interest to work with MJAP. However, we regret that only shortlisted candidates
will be contacted within 2 weeks after the submission deadline.

Deadline: 20th August 2019 by 5:00pm.

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